City Council

Yukon Municipal Authority Minutes August 20, 2024 ROLL CALL: ( Present) Brian Pillmore, Mayor Rodney Zimmerman, Council Member Adam Shriver, Council Member Shelli Selby, Council Member Absent) Jeff Wootton, Vice- Mayor Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of August 6, 2024 B) Payment of material claims in the amount of$ 408, 414. 57 The motion to approve the YMA Consent Docket, consisting of the minutes of the regular meeting of August 6, 2024; payment of material claims in the amount of $408, 414. 57, was made by Council Member Shriver and seconded by Council Member Zimmerman. The vote: AYES: Zimmerman, Pillmore, Selby, Shriver NAYES: None VOTE: 4- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council)  Yukon City Council Minutes August 20, 2024 The Yukon City Council met in regular session on August 20, 2024, at 7: 00 p. m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Pastor Toby Anderson, Together We Church The flag salute was given in unison. ROLL CALL: ( Present) Brian Pillmore, Mayor Rodney Zimmerman, Council Member Adam Shriver, Council Member Shelli Selby, Council Member Absent) Jeff Wootton, Vice- Mayor OTHERS PRESENT: Mitch Hort, Acting City Manager Jason Beal, Asst. to the City Manager Doug Shivers, City Clerk Robbie Williams, City Engineer Roger Rinehart, City Attorney John Corn, Police Chief Jared Riley, Information Technology Gary Cooper, IT Director Shawn Vogt, Fire Chief Cindi Shivers, HR Director Arnold Adams, Public Works Director Claudia Krshka, Grant Writer Danielle O' Neal, Asst. Planning Director Jenna Roberson, PIO Presentations and Proclamations None Visitors Anyone having an item of business to present to the City Council that DOES NOT appear on the agenda, please come to the podium at this time and state your name and address. You are requested to limit your presentation to three ( 3) minutes. Any item being presented MUST pertain to the City of Yukon business) Joanna Levine, 334 W Birch Dr. ( Mustang), has concerns with " privatize medicate." Ms. Levine mentioned several problems and what she believes to be deceptive practices. Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of August 6, 2024 B) Payment of material claims in the amount of$ 408, 414. 57 The motion to approve the YMA Consent Docket, consisting of the minutes of the regular meeting of August 6, 2024; payment of material claims in the amount of $ 408, 414. 57, was made by Council Member Shriver and seconded by Council Member Wootton. The vote: AYES: Zimmerman, Pillmore, Selby, Shriver NAYS: None VOTE: 4- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council) City Council Minutes - August 20, 2024 Page 2 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of August 6, 2024 B) The minutes of the special meeting of August 3, 2024 C) Payment of material claims in the amount of$ 950, 761. 29 D) The renewal of a lease agreement with Pafford EMS of Oklahoma, Inc., for the property located at 102 S Ranchwood Blvd. E) Designating the items on the attached list from the Technology Department as surplus and authorizing their sale, trade, donation, or disposal The motion to approve the Consent Docket, consisting of the minutes of the regular meeting of August 6, 2024; the minutes of the special meeting of August 3, 2024; payment of material claims in the amount of $ 950, 761 . 29; the renewal of a lease agreement with Pafford EMS of Oklahoma, Inc., for the property located at 102 S Ranchwood Blvd.; designating the items on the attached list from the Technology Department as surplus and authorizing their sale, trade, donation, or disposal, was made by Council Member Zimmerman and seconded by Council Member Shriver. Council Member Pillmore wanted to move item 1D to after item 4. The vote: ( To move item 1 D) AYES: Pillmore, Shriver, Zimmerman, Selby NAYS: None VOTE: 4- 0 MOTION CARRIED The vote: ( Consent agenda) AYES: Shriver, Pillmore, Selby, Zimmerman NAYS: None VOTE: 4- 0 MOTION CARRIED 2. Reports of Boards, Commissions and City Officials: ( This item is reserved for announcements, recognitions, etc. and is not intended for the conduct of City business by members of the public body) a) Wastewater Treatment Project update - Robbie Williams advised we are moving to permit/ construct. Permitting can take 6- 8 weeks, but we are still moving forward on the schedule. We will ask to advertise at the second September meeting from the Council. Mayor Pillmore asked to get an update on phases at the first meeting in September and Mr. Williams agreed. b) Utility Rate implementation update - Mitchell Hort advised we are working on connection and development fees and will update; we hope to bring to City Council next week. c) Treasury/ Investments RFP - Mitchell Hort will send RFP on September 4 to the local paper and Journal Record. We will add a memo as to what the entities will need to provide. 3. DISCUSSION ITEM ONLY: Discussion and inquiry into the status and codification of Ordinances ( With an in- depth review of Ordinance No. 1431) Mayor Pillmore raised concerns about the status of Ordinance No. 1431, which had not been codified despite being passed two years ago. City Clerk, Doug Shivers explained that the delay was due to an amendment requiring a rewrite by the City Attorney and time needed to get the amended version signed, which led to it being omitted from the supplement. Mr. Shivers assured the council that this was an isolated incident, and no other items had faced similar issues. He outlined the codification process, where ordinances are sent to Municode and updated twice a year, noting that outstanding items had now been sent for codification ahead of schedule. He asked if there were any other missing items so they could determine what went wrong. Council Member Zimmerman identified other recent ordinances that appeared uncodified, and Mr. Shivers confirmed that all ordinances, passed or not, receive a number. Council Member Selby also noted that Ordinance No. 1431 had to be rewritten and inquired about the cost of codification. City Council Minutes - August 20, 2024 Page 3 Mr. Shivers responded that costs vary based on the number of ordinances and their complexity. Mr. Shivers also clarified that ordinances go into effect upon publication, particularly those with an emergency clause. Mayor Pillmore stressed the need for a thorough review of past agendas to ensure no ordinances were overlooked and emphasized the importance of a reliable process to prevent future oversights. 4. Consider a motion to approve the renewal of Ambulance Service Agreement with Pafford EMS of Oklahoma, Inc., as recommended by the Fire Chief The motion to table the renewal of Ambulance Service Agreement with Pafford EMS of Oklahoma, Inc., as recommended by the Fire Chief, was made by Council Member Pillmore and seconded by Council Member Zimmerman. Council Member Selby advised that since we have had Pafford their response times are so much better. The vote: AYES: Selby, Zimmerman, Shriver, Pillmore NAYS: None VOTE: 4- 0 MOTION CARRIED 1 D. The renewal of a lease agreement with Pafford EMS Oklahoma, Inc., for the property located at 102 S Ranchwood Blvd. The motion to table the lease agreement with Pafford EMS Oklahoma, Inc., for the property located at 102 S Ranchwood Blvd., was made by Council Member Pillmore and seconded by Council Member Shriver. The vote: AYES: Pillmore, Shriver, Zimmerman, Selby NAYS: None VOTE: 4- 0 MOTION CARRIED 5. Consider approving Resolution No. 2024- 18, a resolution authorizing the calling and holding of a special election in the City of Yukon, County of Canadian, State of Oklahoma, to be held on the 5th day of November, 2024 for the purpose of submitting to the qualified electors of the City of Yukon, Oklahoma, the question of whether the proposed amendments to article II, adding a new section 20 of the City Charter of the City of Yukon, should be ratified, approved, and adopted, which proposed amendments would be different from the present Charter by adding a new section 20 addressing the authority, grounds, procedure, and effect of censure; setting forth the proposition to be voted upon; directing the City Clerk to cause this resolution to be published in a newspaper of general circulation in the City; directing the City Clerk to deliver to the secretary of the Canadian County election board a copy of this resolution, a copy of the City Charter, as it relates to codification and publication of ordinances; and any other information required by law or necessary for conducting said election The motion to approve Resolution No. 2024- 18, a resolution authorizing the calling and holding of a special election in the City of Yukon, County of Canadian, State of Oklahoma, to be held on the 5th day of November, 2024 for the purpose of submitting to the qualified electors of the City of Yukon, Oklahoma, the question of whether the proposed amendments to article II, adding a new section 20 of the City Charter of the City of Yukon, should be ratified, approved, and adopted, which proposed amendments would be different from the present Charter by adding a new section 20 addressing the authority, grounds, procedure, and effect of censure; setting forth the proposition to be voted upon; directing the City Clerk to cause this resolution to be published in a newspaper of general circulation in the City; directing the City Clerk to deliver to the secretary of the Canadian County election board a copy of this resolution, a copy of the City Charter, as it relates to codification and publication of ordinances; and any other information required by law or necessary for conducting said election, was made by Council Member Zimmerman and seconded by Council Member Shriver. City Council Minutes- August 20, 2024 Page 4 Roger Rinehart advised that the previous five resolutions that were passed, there were two that were over the word limit. These are the condensed versions that were needed to meet the requirements. The vote: AYES: Shriver, Selby, Zimmerman, Pillmore NAYS: None VOTE: 4- 0 MOTION CARRIED 6. Consider approving Resolution No. 2024- 19, a resolution authorizing the calling and holding of a special election in the City of Yukon, County of Canadian, State of Oklahoma, to be held on the 5th day of November, 2024 for the purpose of submitting to the qualified electors of the City of Yukon, Oklahoma, the question of whether the proposed amendments to article II, sections 4 and 5, and article VI, sections 34, 35, and 36 of the City Charter of the City of Yukon, should be ratified, approved, and adopted, which proposed amendments would be different from the present charter by eliminating election of a Councilman at large; adding language calling for the election of the Mayor at large; establishing terms, filing times, and election times; setting forth the proposition to be voted upon; directing the City Clerk to cause this resolution to be published in a newspaper of general circulation in the City; directing the City Clerk to deliver to the secretary of the Canadian County election board a copy of this resolution, a copy of the City Charter, and any other information required by law or necessary for conducting said election The motion to approve Resolution No. 2024- 19, a resolution authorizing the calling and holding of a special election in the City of Yukon, County of Canadian, State of Oklahoma, to be held on the 5th day of November, 2024 for the purpose of submitting to the qualified electors of the City of Yukon, Oklahoma, the question of whether the proposed amendments to article II, sections 4 and 5, and article VI, sections 34, 35, and 36 of the City Charter of the City of Yukon, should be ratified, approved, and adopted, which proposed amendments would be different from the present charter by eliminating election of a Councilman at large; adding language calling for the election of the Mayor at large; establishing terms, filing times, and election times; setting forth the proposition to be voted upon; directing the City Clerk to cause this resolution to be published in a newspaper of general circulation in the City; directing the City Clerk to deliver to the secretary of the Canadian County election board a copy of this resolution, a copy of the City Charter, and any other information required by law or necessary for conducting said election, was made by Council Member Shriver and seconded by Council Member Zimmerman. The vote: AYES: Zimmerman, Shriver, Selby, Pillmore NAYS: None VOTE: 4- 0 MOTION CARRIED 7. Consider approving Resolution No. 2024- 20, a resolution of the Council of the City of Yukon for approval of May 30, 2024 amendments to the 1983 amended agreement creating the Association of Central Oklahoma Governments The motion to approve Resolution No. 2024- 20, a resolution of the Council of the City of Yukon for approval of May 30, 2024 amendments to the 1983 amended agreement creating the Association of Central Oklahoma Governments, was made by Council Member Selby and seconded by Council Member Zimmerman. Mayor Pillmore wanted clarification on the amendments and what the impact would be to us. Council Member Selby advised that this was to change pronouns, scenarios for the future and just items that haven' t been addressed in a long time. These updates will not affect the City, and ACOG is crucial to our City. The vote: AYES: Selby, Zimmerman, Pillmore, Shriver NAYS: None VOTE: 4- 0 MOTION CARRIED City Council Minutes - August 20, 2024 Page 5 8. Consider adopting Resolution No. 2024- 21, a resolution of the Yukon City Council that adopts the City of Yukon Hazard Mitigation Plan Update 2024- 2029 The motion to adopt Resolution No. 2024- 21, a resolution of the Yukon City Council that adopts the City of Yukon Hazard Mitigation Plan Update 2024- 2029, was made by Council Member Zimmerman and seconded by Council Member Shriver. The vote: AYES: Pillmore, Selby, Shriver, Zimmerman NAYS: None VOTE: 4- 0 MOTION CARRIED 9. Consider adopting Resolution No. 2024- 22, a resolution of the City Council of the City of Yukon, Oklahoma, adopting a goal to reduce traffic related fatalities and serious injuries and supporting a Vision Zero policy in the City of Yukon The motion to adopt Resolution No. 2024- 22, a resolution of the City Council of the City of Yukon, Oklahoma, adopting a goal to reduce traffic related fatalities and serious injuries and supporting a Vision Zero policy in the City of Yukon, was made by Council Member Zimmerman and seconded by Council Member Shriver. Mayor Pillmore advised this will allow us to apply for grants. The vote: AYES: Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 4- 0 MOTION CARRIED 10. Consider approving the Agreement of Services with OK Czechs, Inc., for the use of services provided by the City of Yukon during the annual Czech Festival, as recommended by the Acting City Manager The motion to approve the Agreement of Services with OK Czechs, Inc., for the use of services provided by the City of Yukon during the annual Czech Festival, as recommended by the Acting City Manager, was made by Council Member Zimmerman and seconded by Council Member Shriver. Council Member Shriver asked the question if this means moving the carnival to the lumberyard and is it going to be big enough. Kim Rex, President of Oklahoma Czechs Inc., said the festival isn' t moving to this area, it' s just to move the carnival to the lumberyard. She walked it with the carnival representative, and they believed it to be large enough. The vote: AYES: Zimmerman, Shriver, Selby, Pillmore NAYS: None VOTE: 4- 0 MOTION CARRIED 11. Consider accepting the Dale Robertson Center HVAC 2023 Project and placing the warranty bond into effect to serve the Dale Robertson Center ( DRC), located at 1200 Lakeshore Drive, Yukon, OK, as recommended by the Acting City Manager The motion to accept the Dale Robertson Center HVAC 2023 Project and placing the warranty bond into effect to serve the Dale Robertson Center ( DRC), located at 1200 Lakeshore Drive, Yukon, OK, as recommended by the Acting City Manager, was made by Council Member Shriver and seconded by Council Member Zimmerman. The vote: AYES: Selby, Zimmerman, Pillmore, Shriver NAYS: None VOTE: 4- 0 MOTION CARRIED City Council Minutes - August 20, 2024 Page 6 12. Consider accepting the Fire Station # 1 Cast Stone Repairs and placing the warranty bond into effect to serve Fire Station # 1, located at 1000 E Main Street, Yukon, OK, as recommended by the Acting City Manager The motion to accept the Fire Station # 1 Cast Stone Repairs and placing the warranty bond into effect to serve Fire Station # 1, located at 1000 E Main Street, Yukon, OK, as recommended by the Acting City Manager, was made by Council Member Zimmerman and seconded by Council Member Shriver. The vote: AYES: Selby, Shriver, Pillmore, Zimmerman NAYS: None VOTE: 4- 0 MOTION CARRIED 13. Consider approving updated recording on the property deed of Freedom Trail Park, as recommended by the Acting City Manager The motion to table updating the recording on the property deed of Freedom Trail Park, as recommended by the Acting City Manager, was made by Council Member Pillmore and seconded by Council Member Shriver. Mayor Pillmore believes this could interfere with future development opportunities. The vote: AYES: Pillmore, Zimmerman, Shriver, Selby NAYS: None VOTE: 4- 0 MOTION CARRIED 14. Consider approving the final plat for the Variety Care of Yukon, located at 1401 W Vandament Ave., Yukon, OK, as recommended by the Planning Commission The motion to approve the final plat for the Variety Care of Yukon, located at 1401 W Vandament Ave., Yukon, OK, as recommended by the Planning Commission, was made by Council Member Zimmerman and seconded by Council Member Shriver. The vote: AYES: Shriver, Zimmerman, Pillmore, Selby NAYS: None VOTE: 4- 0 MOTION CARRIED 15. Consider a motion to approve the bid and enter into a contract with 4M Trenching for the Lakeshore Waterline Improvements, in the amount of$ 963, 685. 37, to be paid with ARPA Funds, as recommended by the Acting City Manager The motion to approve the bid and enter into a contract with 4M Trenching for the Lakeshore Waterline Improvements, in the amount of $ 963, 685. 37, to be paid with ARPA Funds, as recommended by the Acting City Manager, was made by Council Member Shriver and seconded by Council Member Zimmerman. The vote: AYES: Pillmore, Selby, Zimmerman, Shriver NAYS: None VOTE: 4- 0 MOTION CARRIED 16. Consider approving Ordinance No. 1454, an ordinance of the City Council of the City of Yukon, Oklahoma amending Chapter 215, Unified Development Code of the Yukon Municipal Code by Amending Article 3. " Districts and uses" Section 304 " Permitted Use Table" making certain additions, insertions and deletions; repealing ordinances in conflict; providing for severability; and declaring an emergency City Council Minutes - August 20, 2024 Page 7 The motion to approve Ordinance No. 1454, an ordinance of the City Council of the City of Yukon, Oklahoma amending Chapter 215, Unified Development Code of the Yukon Municipal Code by Amending Article 3. " Districts and uses" Section 304 " Permitted Use Table" making certain additions, insertions and deletions; repealing ordinances in conflict; providing for severability; and declaring an emergency, was made by Council Member Zimmerman and seconded by Council Member Shriver. The vote: AYES: Pillmore, Zimmerman, Shriver, Selby NAYS: None VOTE: 4- 0 MOTION CARRIED 16a. Consider approving an Emergency Clause for Ordinance No. 1454 The motion to approve the Emergency Clause for Ordinance No. 1454, was made by Council Member Zimmerman and seconded by Council Member Shriver. The vote: AYES: Zimmerman, Shriver, Selby, Pillmore NAYS: None VOTE: 4- 0 MOTION CARRIED 17a. Consider a motion to recess as Yukon City Council and convene into Executive Session for discussing the candidates for City Manager, as provided for in 25 OS 2003, Section 307 ( B)( 1), and take appropriate action in open session The motion to recess as Yukon City Council and convene into Executive Session for discussing the candidates for City Manager, as provided for in 25 OS 2003, Section 307 ( B)( 1 ), and take appropriate action in open session, was made by Council Member Zimmerman and seconded by Council Member Shriver. The vote: AYES: Pillmore, Zimmerman, Selby, Shriver NAYS: None VOTE: 4- 0 MOTION CARRIED 17b. Consider a motion to recess as Yukon City Council and convene into Executive Session, for confidential communications from the City' s attorneys regarding the pending action styled THE CITY OF YUKON, OKLAHOMA; and YUKON MUNICIPAL AUTHORITY v. RS MEACHAM CPAS & ADVISORS, PLLC AND FSW& B CPAS, PLLC, et al; ( Case No. CJ- 2017- 660) as provided for in 25 OS 2003, Section 307 ( B)( 4), and take appropriate action in open session This item was removed from the agenda. 18. Consider a motion to adjourn from Executive Session and reconvene as Yukon City Council This motion to adjourn from Executive Session and reconvene as Yukon City Council, was made by Council Member Shriver and seconded by Council Member Zimmerman. The vote: AYES: Selby, Zimmerman, Pillmore, Shriver NAYS: None VOTE: 4- 0 MOTION CARRIED Mayor Pillmore read the minutes from the Executive Session. City Council Minutes - August 20, 2024 Page 8 19. Consider a motion for discussion and possible action regarding the hiring of a City Manager The motion to extend an offer of employment to Mr. Mike Castro, for the City Manager position, and direct City Staff and the City Attorney to finalize an employment contract to be presented to Mr. Castro and to the City Council to be reviewed at a later meeting, was made by Council member Zimmerman and seconded by Council Member Shriver. The vote: AYES: Zimmerman, Shriver, Pillmore NAYS: Selby VOTE: 3- 1 MOTION CARRIED 20. Consider a motion for possible action regarding pending action styled THE CITY OF YUKON, OKLAHOMA; and YUKON MUNICIPAL AUTHORITY v. RS MEACHAM CPAS & ADVISORS, PLLC AND FSW& B CPAS, PLLC, et al; ( Case No. CJ- 2017- 660) as provided for in 25 OS 2003, Section 307 ( B)( 4) This item was removed from the agenda. 21. New Business - none 22. Council Discussion: ( This item is reserved for announcements, recognitions, etc. and is not intended for the conduct of City business by members of the public body) Council Member Selby thanked the DRC and Rotary for the ice cream social and thanked Parks & Rec for the Freedom Trail Park. Council Member Zimmerman thanked City Staff for their work on the park. Council Member Shriver said Freedom Trail is a phenomenal park, and please be aware the concrete panel replacement is underway. Mayor Pillmore gave an upcoming events recap. He thanked Mitchell Hort for his work as Acting City Manager. 23. Adjournment Irian Pillmore, Mayor WA / 4 A s Doug; A. Shivers, City Clerk r 4'` KON