City Council

Yukon Municipal Authority Minutes October 1, 2024 ROLL CALL: ( Present) Brian Pillmore, Mayor Rodney Zimmerman, Council Member Adam Shriver, Council Member Shelli Selby, Council Member Jeff Wootton, Vice- Mayor Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the special meeting of September 18, 2024 The motion to approve the YMA Consent Docket, consisting of the minutes of the special meeting of September 18, 2024, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Wootton, Pillmore, Zimmerman, Shriver, Selby NAYES: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council)  Yukon City Council Minutes October 1, 2024 The Yukon City Council met in regular session on October 1, 2024, at 7: 00 p. m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Pastor Ray Rhoton, Bethel Community Church The flag salute was given in unison. ROLL CALL: ( Present) Brian Pillmore, Mayor Rodney Zimmerman, Council Member Adam Shriver, Council Member Shelli Selby, Council Member Jeff Wootton, Vice- Mayor OTHERS PRESENT: Mike Castro, City Manager Mitchell Hort, Assistant City Manager Jason Beal, Asst. to the City Manager Christian Prior, Code Enforcement II Cindi Shivers, HR Director Vicki Davis, Main Street Director Dana Deckard, Admin. Assistant Kristin Rydeen, City Treasurer Doug Shivers, City Clerk Robbie Williams, City Engineer Roger Rinehart, City Attorney John Corn, Police Chief Jared Riley, Information Technology Shawn Vogt, Fire Chief Danielle O' Neal, Asst. Planning Director Arnold Adams, Public Works Director Gary Cooper, IT Director Dan Holcomb, Code Enforcement Sara Kovarik, Deputy City Clerk Presentations and Proclamations Fire Prevention Month Proclamation Mayor Pillmore read the proclamation. Chief Vogt and four Fire Fighters received the proclamation. Mayor Pillmore then expressed gratitude and appreciation for Chris Albritton who is part of the Rescue Deployment for the Hurricane. Veteran' s Appreciation Month Proclamation Mayor Pillmore read the proclamation. Several Veterans in attendance received the proclamation. National Community Planning Month Proclamation Mayor Pillmore read the proclamation. Which was received by Danielle O' Neal. Visitors Anyone having an item of business to present to the City Council that DOES NOT appear on the agenda, please come to the podium at this time and state your name and address. You are requested to limit your presentation to three( 3) minutes. Any item being presented MUST pertain to the City of Yukon business) Mayor Pillmore recognized the BMX Club for their event that took place last weekend. There were no other visitors. Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the special meeting of September 18, 2024 City Council Special Meeting Minutes- October 1, 2024 Page 2 The motion to approve the YMA Consent Docket, consisting of the minutes of the special meeting of September 18, 2024, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Wootton, Pillmore, Zimmerman, Shriver, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council) 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the special meeting of September 18, 2024 B) Payment of material claims in the amount of $ 822, 725. 56 C) The medical disability retirement of Gary O' Berg D) The Assignment and Assumption Agreement with Parkhill, Smith, and Cooper, INC., and the City of Yukon, Oklahoma, for City Architectural services E) Designating the items on the attached list from the Technology Department as surplus and authorizing their sale, trade, donation, or disposal F) The statement of work with CivicPlus, in the amount of $5, 024. 00 a year with a possible 5% annual increase, for the Technology Department to subscribe to the Monsido accessibility and content quality module, to be paid from the Technology Budget, as recommended by the Technology Director The motion to approve the Consent Docket, consisting of the minutes of the special meeting of September 18, 2024; payment of material claims in the amount of $822, 725. 56; the medical disability retirement of Gary O' Berg; the Assignment and Assumption Agreement with Parkhill, Smith, and Cooper, INC., and the City of Yukon, Oklahoma, for City Architectural services; designating the items on the attached list from the Technology Department as surplus and authorizing their sale, trade, donation, or disposal; the statement of work with CivicPlus, in the of $ 5, 024. 00 a year with a possible 5% amount annual increase, for the Technology Department to subscribe to the Monsido accessibility and content quality module, to be paid from the Technology Budget, as recommended by the Technology Director, was made by Council Member Shriver and seconded by Council Member Zimmerman. The vote: AYES: Selby Pillmore, Zimmerman, Shriver, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 2. Reports of Boards, Commissions and City Officials: ( This item is reserved for announcements, recognitions, etc. and is not intended for the conduct of City business by members of the public body) a) Treasury/ Investment RFP update - Mayor Pillmore asked City Council to provide timely reviews of the proposals. b) Bank interest income update- Doug Shivers gave the Council a report to review. 3. Consider approving a Budget Amendment 2024- 04, that increases appropriations for the purchase of Police tasers, in the amount of $ 40, 953. 88, that were approved previously by City Council, to be paid from the Police PEST Account Council Agenda Special Meeting Minutes- October 1, 2024 Page 3 The motion to approve a Budget Amendment 2024- 04, that increases appropriations for the purchase of Police tasers, in the amount of $ 40, 953. 88, that were approved previously by City Council, to be paid from the Police PEST Account, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Pillmore, Selby, Shriver, Wootton, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 4. Consider approving a three- year lease agreement with Clarity Telecom, LLC, AKA BluePeak, for the co- location of network equipment at the City of Yukon Emergency Operations Center ( EOC) Bunker, at a monthly base rent of $ 3, 000. 00, as recommended by the Technology Director The motion to approve a three-year lease agreement with Clarity Telecom, LLC, AKA BluePeak, for the co-location of network equipment at the City of Yukon Emergency Operations Center ( EOC) Bunker, at a monthly base rent of $3, 000. 00, as recommended by the Technology Director, was made by Council Member Shriver and seconded by Council Member Zimmerman. Council Member Wootton wanted to know what we would be doing with this. Mr. Cooper informed the Council that this is an agreement with BluePeak for housing their equipment. Mr. Castro wanted to express that he reviewed the power usage, and it should be much less than they anticipate. 5. Consider approving an expenditure of funds in the amount of $ 52, 143. 00, to purchase Panasonic Toughbook computers and vehicle docks, to be paid to CDW Government, from the Police and Technology Capital Improvement Budget, using State Contract SW1004 or SW1020, as recommended by the Technology Director The motion to approve an expenditure of funds in the amount of $ 52, 143. 00, to purchase Panasonic Toughbook computers and vehicle docks, to be paid to CDW Government, from the Police Technology Capital Improvement Budget, using State Contract # SW 1004 or and SW 1020, as recommended by the Technology Director, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Wootton, Pillmore, Shriver, Selby, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 6. To conduct a Public Hearing in consideration of declaring 312 Maple Ave - structure behind main home, Yukon, OK, in violation of Chapter 54, Section 54- 2 ( 15) of the Code of the City of Yukon, declaring it a Public Nuisance of such nature as to constitute grave and immediate danger to the public peace, health, safety, morals or welfare; directing the City Staff to demolish the structure and to clear the property as quickly as possible in accordance with Chapter 54, Section 54- 3 of the Code of the City of Yukon; directing the City Clerk to pursue the recovery costs for such work if done by the City; directing the City Treasurer to place any such revenues collected into the specific fund for which said revenues were originally appropriated and further directing the filing of a notice in the County Clerk' s Office No public comment. Mayor Pillmore closed the Public Hearing. City Council Special Meeting Minutes- October 1, 2024 Page 4 7. Consider a motion to declare 312 Maple Ave- structure behind main home, Yukon, OK, in violation of Chapter 54, Section 54- 2 ( 15) of the Code of the City of Yukon, declaring it a Public Nuisance of such nature as to constitute grave and immediate danger to the public peace, health, safety, morals or welfare; directing the City Staff to demolish the structure and to clear the property as quickly as possible in accordance with Chapter 54, Section 54- 3 of the Code of the City of Yukon; directing the City Clerk to pursue the recovery costs for such work if done by the City; directing the City Treasurer to place any such revenues collected into the specific fund for which said revenues were originally appropriated and further directing the filing of a notice in the County Clerk' s Office The motion to declare 312 Maple Ave - structure behind main home, Yukon, OK, in violation of — Chapter 54, Section 54- 2 ( 15) of the Code of the City of Yukon, declaring it a Public Nuisance of such nature as to constitute grave and immediate danger to the public peace, health, safety, morals or welfare; directing the City Staff to demolish the structure and to clear the property as quickly as possible in accordance with Chapter 54, Section 54- 3 of the Code of the City of Yukon; directing the City Clerk to pursue the recovery costs for such work if done by the City; directing the City Treasurer to place any such revenues collected into the specific fund for which said revenues were originally appropriated and further directing the filing of a notice in the County Clerk' s Office, was made by Council Member Shriver and seconded by Council Member Wootton. Council Member Wootton asked if there was any communication with the current homeowners. Mr. Prior advised Council that they were unable to get in contact with the homeowners and that Code Enforcement has met all requirements. The vote: AYES: Pillmore, Selby, Zimmerman, Shriver, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 8. To conduct a Public Hearing in consideration of declaring 115 N 7th Street Unit A- D, Yukon, OK, in violation of Chapter 54, Section 54- 2 ( 15) of the Code of the City of Yukon, declaring it a Public Nuisance of such nature as to constitute grave and immediate danger to the public peace, health, safety, morals or welfare; directing the City Staff to demolish the structure and to clear the property as quickly as possible in accordance with Chapter 54, Section 54- 3 of the Code of the City of Yukon; directing the City Clerk to pursue the recovery costs for such work if done by the City; directing the City Treasurer to place any such revenues collected into the specific fund for which said revenues were originally appropriated and further directing the filing of a notice in the County Clerk' s Office Mayor Pillmore opened the public hearing. Mr. Hort wanted to inform Council that Mr. Bishop was unable to purchase so the staff requests we move forward. Mayor Pillmore closed the public hearing. 9. Discussion, update and possible action to declare 115 N 7th Street Unit A- D as a dilapidated structure in violation of Chapter 54, Section 54- 2 ( 15) of the Code of the City of Yukon, declaring it a Public Nuisance of such nature as to constitute grave and immediate danger to the public peace, health, safety, morals or welfare; directing the City Staff to demolish the structure and to clear the property as quickly as possible in accordance with Chapter 54, Section 54- 3 of the Code of the City of Yukon; directing the City Clerk to pursue the recovery costs for such work if done by the City; directing the City Treasurer to place any such revenues collected into the specific fund for which said revenues were originally appropriated and further directing the filing of a notice in the County Clerk' s Office City Council Special Meeting Minutes- October 1, 2024 Page 5 The motion to approve declaring 115 N 7th Street Unit A- D as a dilapidated structure in violation of Chapter 54, Section 54- 2 ( 15) of the Code of the City of Yukon, declaring it a Public Nuisance of such nature as to constitute grave and immediate danger to the public peace, health, safety, morals or welfare; directing the City Staff to demolish the structure and to clear the property as quickly as possible in accordance with Chapter 54, Section 54- 3 of the Code of the City of Yukon; directing the City Clerk to pursue the recovery costs for such work if done by the City; directing the City Treasurer to place any such revenues collected into the specific fund for which said revenues were originally appropriated and further directing the filing of a notice in the County Clerk' s Office, was made by Council Member Zimmerman and seconded by Council Member Wootton. The vote: AYES: Shriver, Selby, Pilimore, Zimmerman, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 10. Consider approving the final plat of Westport Office Park at 907 Westport Blvd., as recommended by the Planning Commission The motion to approve the final plat of Westport Office Park at 907 Westport Blvd., as recommended by the Planning Commission, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Wootton, Zimmerman, Pillmore, Selby, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED 11. Consider approving a budget amendment to increase appropriations for Streets Capital, in the amount of$ 28, 447. 54, for parking lot improvements located east of 528 W Main St., to be paid from the 2023 Yukon Concrete, Asphalt Paving with Drainage, Water and Sewer Contract with Brewer Construction Oklahoma, LLC The motion to approve a budget amendment to increase appropriations for Streets Capital, in the amount of $ 28, 447. 54, for parking lot improvements located east of 528 W Main St., to be paid from the 2023 Yukon Concrete, Asphalt Paving with Drainage, Water and Sewer Contract with Brewer Construction Oklahoma, LLC, was made by Council Member Wootton and seconded by Council Member Zimmerman. Council Member Selby was under the impression we were improving more of the parking lot. Mayor Pillmore informed Council that more of the parking lot will be evaluated at a later date. The vote: AYES: Zimmerman, Shriver, Wootton, Pilimore, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 12. Consider approving the purchase of a new 2024 John Deere 304 G- Tier Compact Wheel Loader, to be purchased off of Sourcewell John Deere Contract # 011723- JDC, from the Clarence L. Boyd Company ( C. L. Boyd), in the amount of $ 97, 750. 00 after our trade in of our 2016 Caterpillar 906, as recommended by the Public Works Director The motion to approve the purchase of a new 2024 John Deere 304 G- Tier Compact Wheel Loader, to be purchased off of Sourcewell John Deere Contract # 01 1723- JDC, from the Clarence L. Boyd Company ( C. L. Boyd), in the amount of $ 97, 750. 00 after our trade in of our 2016 Caterpillar 906, as recommended by the Public Works Director, was made by Council Member Wootton and seconded by Council Member Shriver. City Council Special Meeting Minutes - October 1, 2024 Page 6 Council Member Wootton asked Mr. Adams if it is better to trade the old one in. Mr. Adams informed Council that it is, because that equipment needs extensive repairs. The vote: AYES: Wootton, Pillmore, Selby, Zimmerman, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED 13. Consider approving Phase II of the City- wide Street Panel Replacement Program in an amount not to exceed $275, 000. 00, to be paid from the 2023 Yukon Concrete, Asphalt Paving with Drainage, Water and Sewer Contract with Brewer Construction Oklahoma, LLC, as budgeted in the Street General Fund Budget, as recommended by the Public Works Director The motion to approve Phase II of the City- wide Street Panel Replacement Program in an amount not to exceed $ 275, 000. 00, to be paid from the 2023 Yukon Concrete, Asphalt Paving with Drainage, Water and Sewer Contract with Brewer Construction Oklahoma, LLC, as budgeted in the Street General Fund Budget, as recommended by the Public Works Director, was made by Council Member Wootton and seconded by Council Member Shriver. Council Member Shriver asked if we currently had 96 panels done. Mr. Adams advised there are currently 72 panels done, it will take between 8- 10 weeks to complete. With this money, it will give around 80 more panels. Mayor Pillmore expressed that these will be across all the wards. The vote: AYES: Pillmore, Wootton, Zimmerman, Selby, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED 14. Consider approving the revocable permit application from Wallace Design Collective for a retaining wall and light poles within the easement located at 1401 W Vandament Ave., as recommended by the Assistant Planning Director The motion to approve the revocable permit application from Wallace Design Collective for a retaining wall and light poles within the easement located at 1401 W Vandament Ave., as recommended by the Assistant Planning Director, was made by Council Member Wootton and seconded by Council Member Zimmerman The vote: AYES: Zimmerman, Pillmore, Selby, Shriver, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 15. Consider approving Change Order # 2 for the Oklahoma Department of Transportation ODOT) Project STP- 209B ( 107) AG CRRSAA Grant, for the recently completed Garth Brooks resurfacing project in the amount of $ 140, 995. 01, as recommended by the Assistant City Manager The motion to approve Change Order # 2 for the Oklahoma Department of Transportation ODOT) Project STP- 209B ( 107) AG CRRSAA Grant, for the recently completed Garth Brooks project in the amount resurfacing of $ 140, 995. 01, as recommended by the Assistant City Manager, was made by Council Member Wootton and seconded by Council Member Zimmerman. Mayor Pillmore expressed that this was a great win for the project to be able to extend the project length. The vote: AYES: Selby, Zimmerman, Wootton, Pillmore, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Special Meeting Minutes - October 1, 2024 Page 7 16. Consider approving Amendment # 1 and Change Order# 1 of Roadway Improvements along Wagner Road from Yukon Parkway to Sara Road, increasing the contract an additional $ 410. 07, for a new contract total of $ 925, 177. 32, as recommended by the Assistant City Manager The motion to approve Amendment # 1 and Change Order # 1 of Roadway Improvements along Wagner Road from Yukon Parkway to Sara Road, increasing the contract an additional 410.07, for a new contract total of $925, 177. 32, as recommended by the Assistant City Manager, was made by Council Member Zimmerman and seconded by Council Member Wootton. The vote: AYES: Zimmerman, Wootton, Pillmore, Shriver, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 17. Consider approving Ordinance No. 1458, an ordinance of the City Council of the City of Yukon, Oklahoma amending chapter 215, Unified Development Code of the Yukon Municipal Code by Amending Article 3. " Districts and Uses" section 304 " Permitted Use Table" making certain additions, insertions and deletions; repealing ordinances in conflict; providing for severability; and declaring an emergency The motion to approve Ordinance No. 1458, an ordinance of the City Council of the City of Yukon, Oklahoma amending chapter 215, Unified Development Code of the Yukon Municipal Code by Amending Article 3. " Districts and Uses" section 304 " Permitted Use Table" making certain additions, insertions and deletions; repealing ordinances in conflict; providing for severability; and declaring an emergency, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Shriver, Pillmore, Zimmerman, Selby, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 17a. Consider approving the Emergency Clause of Ordinance No. 1458 The motion to approve the Emergency Clause of Ordinance No. 1458, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Shriver, Pillmore, Zimmerman, Selby, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 18. New Business - None 19. Council Discussion: ( This item is reserved for announcements, recognitions, etc. and is not intended for the conduct of City business by members of the public body) Council Member Selby thanked Major Lemmings and is looking forward to Czech Day. Council Member Zimmerman had nothing further for tonight. Council Member Shriver thanked Main Street for the invitation to their celebration, they did a great job. Council Member Wootton agreed with Council Member Shriver. He stated the investments look great and he welcomed Mr. Castro. Mayor Pillmore gave an upcoming events update. He thanked Main Street and said they are the heart and soul of Yukon. He also thanked Chris Albritton. Finally, he mentioned there will be a Cross Canadian Ragweed show in April. City Council Special Meeting Minutes- October 1, 2024 Page 8 20. Adjournment Brian Pillmore, Mayor pt„” OKLAHO r V V, Q eT LJ o 2lf t M 11 F c I a • rwc. Douglas. Shivers, City Clerk