City Council

Yukon Municipal Authority Minutes September 18, 2024 ROLL CALL: ( Present) Brian Pillmore, Mayor Rodney Zimmerman, Council Member Adam Shriver, Council Member Shelli Selby, Council Member Jeff Wootton, Vice- Mayor Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the special meeting of September 4, 2024 B) Payment of material claims in the amount of$ 2, 225. 00 The motion to approve the YMA Consent Docket, consisting of the minutes of the special meeting of September 4, 2024; payment of material claims in the amount of $2, 225. 00, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Selby, Wootton, Shriver, Zimmerman, Pillmore NAYES: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council)  Yukon City Council Minutes September 18, 2024 The Yukon City Council met in regular session on September 18, 2024, at 7: 00 p. m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Pastor Perry Greene, God and America The flag salute was given in unison. ROLL CALL: ( Present) Brian Pillmore, Mayor Rodney Zimmerman, Council Member Adam Shriver, Council Member Shelli Selby, Council Member Jeff Wootton, Vice- Mayor OTHERS PRESENT: Mitch Hort, Acting City Manager Jason Beal, Asst. to the City Manager Doug Shivers, City Clerk Robbie Williams, City Engineer Roger Rinehart, City Attorney John Corn, Police Chief Jared Riley, Information Technology Shawn Vogt, Fire Chief Danielle O' Neal, Asst. Planning Director Ryan McClure, Parks & Rec Director Arnold Adams, Public Works Director Gary Cooper, IT Director Vicki Davis, Main Street Director Dan Holcomb, Code Enforcement Presentations and Proclamations None Visitors Anyone having an item of business to present to the City Council that DOES NOT appear on the agenda, please come to the podium at this time and state your name and address. You are requested to limit your presentation to three( 3) minutes. Any item being presented MUST pertain to the City of Yukon business) Alan Ridgeway, 704 S 2nd St., requests donations of surplus computer equipment to the Historical Society. Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the special meeting of September 4, 2024 B) Payment of material claims in the amount of $ 2, 225. 00 The motion to approve the YMA Consent Docket, consisting of the minutes of the special meeting of September 4; payment of material claims in the amount of $ 2, 225. 00, 2024, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Selby, Wootton, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council) City Council Special Meeting Minutes - September 18, 2024 Page 2 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The revised minutes of the regular meeting of August 20, 2024 B) The minutes of the special meeting of September 4, 2024 C) Payment of material claims in the amount of $ 764, 450. 86 D) The annual renewal of the agreement with Yukon BMX for their continued use of Taylor Park BMX Track E) The annual renewal of the agreement with the Yukon Horseshoe Club to continue their use of the City Park Horseshoe Facility F) The annual renewal of the agreement with the Yukon Christian Athletic Association to continue their use of the Hillcrest Park Softball Field G) The annual renewal of the agreement with the Yukon Soccer Club to continue their use of both Ranchwood and Taylor Parks H) The annual renewal of the agreement with the Central Oklahoma RC Club to continue their use of the Taylor Park RC Raceway I) Designating the items on the attached list from the Technology Department as surplus and authorizing their sale, trade, donation, or disposal The motion to approve the Consent Docket, consisting of the revised minutes of the regular meeting of August 20, 2024; the minutes of the special meeting of September 4, 2024; payment of material claims in the amount of $ 764, 450. 86; the annual renewal of the agreement with Yukon BMX for their continued use of Taylor Park BMX Track; the annual renewal of the agreement with the Yukon Horseshoe Club to continue their use of the City Park Horseshoe Facility; the annual renewal of the agreement with the Yukon Christian Athletic Association to continue their use of the Hillcrest Park Softball Field; the annual renewal of the agreement with the Yukon Soccer Club to continue their use of both Ranchwood and Taylor Parks; the annual renewal of the agreement with the Central Oklahoma RC Club to continue their use of the Taylor Park RC Raceway; designating the items on the attached list from the Technology Department as surplus and authorizing their sale, trade, donation, or disposal, was made by Council Member Zimmerman and seconded by Council Member Shriver. Mayor Pillmore asked if the computer equipment can be assed for donation to the Historical Society. Mr. Hort advised we will discuss this further and evaluate. The vote: AYES: Wootton, Pillmore, Selby, Zimmerman, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED 2. Reports of Boards, Commissions City Officials: ( This item is reserved for and announcements, recognitions, etc. and is not intended for the conduct of City business by members of the public body) a) Treasury/ Investment RFP update - Mitchell Hort advised the City is on track with the timeline. Mayor Pillmore asked how many Banks attended the pre- bid meeting. Mr. Hort and Mr. Shivers advised there were about 11 banks. b) Bank interest income update - Doug Shivers gave the Council a report to review. With CD' s, most of them accrue interest quarterly. Our accounts are continuing to gain interest. Council Member Wootton asked for a difference in interest now dollar- wise. Mr. Shivers advised that many CD' s matured back in January and the interest then was very comparable. They were drawing interest before with a pretty good rate. I can give a report on the interest then and now for the next meeting. Mayor Pillmore asked if all checking accounts are now all bearing interest. Mr. Shivers advised that yes, they currently are. Council Member Shriver asked when this went into effect. Mr. Shivers advised this went into effect in July- August. Mayor Pillmore would like a run rate report done and that presentation to be ready for the next meeting. Council Agenda Special Meeting Minutes- September 18, 2024 Page 3 c) Calendar for 2025 Yukon Municipal Authority/ City Council Meetings - Brian Pillmore informed that we have our meetings the first and third Tuesday of every month. We have recently pushed the second meeting in June for an extra week for end of year closeouts. He asked are there any calendar things that we will need to know about before we set the 2025 calendar. He stated I have currently pushed the Council meeting that falls on Yukon Public Schools Spring Break and also the second June meeting an extra week, are there other suggestions. Council Member Selby spoke about how other cities are going to one meeting a month and their staff just knows to get the items in to be paid. We might want to look at this for the future. Mayor Pillmore thinks it is important to see if our bill pay process can be more efficient or our vendors can understand that it will be an extra 15 days to get paid. The City Charter says we are only required to meet once a month and aside from the first meeting in May, the day of the week is not prescribed. Please feel free to send any feedback to the City Clerk and hopefully we will get the schedule locked down at the next meeting. 3. Consider approving a Special Meeting of the City Council and setting a date during the week of October 21, 2024, for the purpose of approving the claims list to pay the City' s vendors Mayor Pillmore advised he has time on Thursday. Council Member Selby advised she is unavailable on Monday. Council Member Wootton said Thursday was best for him as well. Council Member Shriver advised he is flexible. The motion to approve a Special Meeting of the City Council and setting a date for Thursday, October 24, 2024, 7 p. m., for the purpose of approving the claims list to pay the City' s at vendors, was made by Council Member Zimmerman and seconded by Council Member Wootton. The vote: AYES: Selby, Pillmore, Wootton, Shriver, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 4. To conduct a Public Hearing in consideration of declaring 115 N 7th Street Unit A- D, Yukon, OK, in violation of Chapter 54, Section 54- 2 ( 15) of the Code of the City of Yukon, declaring it a Public Nuisance of such nature as to constitute grave and immediate danger to the public peace, health, safety, morals or welfare; directing the City Staff to demolish the structure and to clear the property as quickly as possible in accordance with Chapter 54, Section 54- 3 of the Code of the City of Yukon; directing the City Clerk to pursue the recovery costs for such work if done by the City; directing the City Treasurer to place any such revenues collected into the specific fund for which said revenues were originally appropriated and further directing the filing of a notice in the County Clerk' s Office Public hearing open. Trey Bishop, 12541 W Reno Ave., agrees that the place is a nuisance. He believed the structure to be sound, but unsecured, and accessible to squatters. The problem is the people that are exercising their authority over the property. He said he has structured a deal between the owner of record of the property, a family he sponsors who would like to be tenants, and is set to close on the properties on October 30, 2024. He asked for at least 30- 45 days to get this property cleaned up and as soon as it is practical, we can get Mr. Hort' s staff to get an interior inspection to see what needs to be done to get the property up to code. The family has enough funds to purchase and rehabilitate the property. Mayor Pillmore asked about the possibility of getting this property cleaned up and secured in the next couple of weeks? Mr. Bishop advised that if allowed, he will get a dumpster over there next week and get these places gutted and secured. He has contacted Yukon Police Department today and asked if they could enforce trespassing on the individuals that are over there making a mess. Mayor Pillmore asked for clarification on if he will be able to commit to having the exterior trash cleaned up and the windows/ doors secure. Mr. Bishop advised 100%, with Mr. Hort helping him to see what needs to be done. Mayor Pillmore informed that this has been an ongoing issue since 2019, it is unsafe with those who are occupying it now, it is in bad shape. City Council Special Meeting Minutes - September 18, 2024 Page 4 Mayor Pillmore believes this could get cleaned up very quickly, but doesn' t think this will need to be pushed any further than our next council meeting. Mr. Bishop informed Council that he can commit to get this cleaned up and hopefully get this family moved in. Mr. Bishop informed Council that if this isn' t able to be handled by the sellers, he will bring the Courts into this and have them approve the sale. Mayor Pillmore closed the public hearing. 5. Consider a motion to declare 115 N 7th Street Unit A- D, Yukon, OK, in violation of Chapter 54, Section 54- 2 ( 15) of the Code of the City of Yukon, declaring it a Public Nuisance of such nature as to constitute grave and immediate danger to the public peace, health, safety, morals or welfare; directing the City Staff to demolish the structure and to clear the property as quickly as possible in accordance with Chapter 54, Section 54- 3 of the Code of the City of Yukon; directing the City Clerk to pursue the recovery costs for such work if done by the City; directing the City Treasurer to place any such revenues collected into the specific fund for which said revenues were originally appropriated and further directing the filing of a notice in the County Clerk' s Office The motion to extend 45 days for this to come back for review, was made by Council Member Selby and seconded by Council Member Shriver. Council Member Selby amends her motion to review this item at the November 5, 2024 Council meeting but that in two weeks the place is cleaned up and secure, was seconded by Council Member Shriver. The vote: AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 6. PUBLIC HEARING: Utility Rate Implementation - No public comment. Public hearing closed. 7. Consider a motion for discussion and possible action of Ordinance No. 1456, an ordinance which provides amendment to the Code of Ordinances of the City of Yukon, Oklahoma by amending sections 114- 31 through 114- 68, 114- 96, 114- 98, 114- 102, 114- 134, 114- 190, 114- 353, 114- 354 and removing section 114- 99 by setting rates and fees for water and sewer service; making certain additions, insertions, and deletions; repealing ordinances and resolutions in conflict; providing for severability; and declaring an emergency The motion to approve Ordinance No. 1456, an ordinance which provides amendment to the Code of Ordinances of the City of Yukon, Oklahoma by amending sections 114- 31 through 114- 68, 114- 96, 114- 98, 114- 102, 114- 134, 114- 190, 114- 353, 114- 354 and removing section 114- 99 by setting rates and fees for water and sewer service; making certain additions, insertions, and deletions; repealing ordinances and resolutions in conflict; providing for severability; and declaring an emergency, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Selby, Shriver, Wootton, Pillmore, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 7a. Consider approving the Emergency Clause of Ordinance No. 1456 The motion to approve the Emergency Clause of Ordinance No. 1456, was made by Council Member Shriver and seconded by Council Member Zimmerman. The vote: AYES: Pillmore, Zimmerman, Shriver, Wootton, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Special Meeting Minutes - September 18, 2024 Page 5 8. Consider a motion for discussion and possible action of Ordinance No. 1457, an ordinance which provides amendment to the Code of Ordinances of the City of Yukon, Oklahoma by amending sections 90- 1 through 90- 25 by setting rates and fees for solid waste service; making certain additions, insertions and deletions; repealing ordinances and resolutions in conflict; providing for severability; and declaring an emergency The motion to approve Ordinance No. 1457, an ordinance which provides amendment to the Code of Ordinances of the City of Yukon, Oklahoma by amending sections 90- 1 through 90- 25 by setting rates and fees for solid waste service; making certain additions, insertions and deletions; repealing ordinances and resolutions in conflict; providing for severability; and declaring an emergency, was made by Council Member Shriver and seconded by Council Member Wootton. The vote: AYES: Shriver, Zimmerman, Pillmore, Selby, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 8a. Consider approving the Emergency Clause of Ordinance No. 1457 The motion to approve the Emergency Clause of Ordinance No. 1457, was made by Council Member Wootton and seconded by Council Member Zimmerman. Mayor Pillmore thanked all the staff that worked on putting this together. The vote: AYES: Selby, Zimmerman, Wootton, Pillmore, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED 9. Consider approving the contract with the Oklahoma Metropolitan Orchestra conducted by Zachary Daniels and the City of Yukon for the 2024 Sounds of the Season concert on December 19, 2024, in the amount of $ 31, 000. 00, as recommended by the Parks and Recreation Director The motion to approve the contract with Oklahoma Metropolitan Orchestra conducted by Zachary Daniels and the City of Yukon for the 2024 Sounds of the Season concert on December 19, 2024, in the amount of $31, 000.00, as recommended by the Parks and Recreation Director, was made by Council Member Wootton and seconded by Council Member Zimmerman. Council Member Selby asked why we were not using the OKC Philharmonic like previous years. Mr. McClure advised that they had a date conflict. The vote: AYES: Selby, Shriver, Pillmore, Wootton, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 10. Consider approving the bid specifications and authorizing TEIM Design to advertise for bids for the Wastewater Treatment Plant Expansion Phase 1, as recommended by the City Engineer The motion to approve the bid specifications and authorizing TEIM Design to advertise for bids for the Wastewater Treatment Plant Phase 1, as recommended by the City Engineer, was made by Council Member Shriver and seconded by Council Member Zimmerman. Mayor Pillmore thanked Mr. Williams for all the hard work, and said there was a thought regarding possibly amending the portion for liquidated damages. Mr. Williams will look at what other cities' methods are. Council Member Shriver asked for a brief explanation of what Phase 1 consists of. Mr. Williams gave a brief explanation of Phase 1. City Council Special Meeting Minutes- September 18, 2024 Page 6 Council Member Shriver made an amendment to his motion to authorize the City Manager to revise paragraph 2. 76, failure to complete work on time, and was seconded by Council Member Zimmerman. The vote: AYES: Zimmerman, Shriver, Selby, Pillmore, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 11. Consider authorizing the City Engineer to advertise for bids for the Emergency Storm Debris Removal Contract The motion to approve the bid specifications and authorizing staff to advertise for bids, for the Fire Department Training Facility, currently budgeted in the 24- 25 Fire Department Capital Improvement Budget, was made by Council Member Wootton and seconded by Council Member Zimmerman. Mayor Pillmore advised that this is important work and great to have in case of an emergency. Mr. Williams commented that this will be administered by the Public Works Director to take care of this contract. The vote: AYES: Zimmerman, Shriver, Selby, Pillmore, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 12. Consider approving emergency repairs for Fire Department ladder truck, not to exceed 55, 000. 00, as recommended by the Fire Chief The motion to approve the emergency repairs for Fire Department ladder truck, not to exceed $ 55, 000. 00, as recommended by the Fire Chief, was made by Council Member Wootton and seconded by Council Member Shriver. Council Member Wootton asked what happened. Chief Vogt said that during our inspections we noticed some rusting through spots at the very end of the ladder. We contacted Conrad Fire and they built a new section. The original quote was lower than the invoice we just received. The vote: AYES: Shriver, Zimmerman, Pillmore, Wootton, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 13. Discussion and possible action regarding parking and impeding traffic along Holly Ave., near Shedeck Elementary School Mayor Pillmore opened this item up for discussion. Mayor Pillmore talked about some of the challenges on Holly and other streets near the schools, but along Holly, there is parking along the south bound lane of Holly near Shedeck. Vehicles parking there before regular school lets out can be a safety issue with the road that is around the blind curve. He would like to hear any ideas for possibly resolving this. Chief Corn advised this is common at the schools in our City due to population growth. The problem that we have for enforcement issue is that these aren' t parked abandoned cars, they are running vehicles with drivers waiting to enter a private drive. The school does not have the property to put large amounts of cars. Mayor Pillmore gave an example that if he was to go onto Garth Brooks and park his car, place a sunshade and read his kindle, the Police would be asking if there was an issue or if he needed help. He would like to know if there are ways we can handle this with an ordinance. Council Member Selby wanted to know if there is an ordinance against being in line; she is not a fan of it but what can be done. Council Member Shriver expressed that these people are not pointlessly parked in the street, they are waiting in line to get somewhere. City Council Special Meeting Minutes - September 18, 2024 Page 7 Mayor Pillmore just thinks that it makes no sense for these cars to be parked hours before they are needed. Putting a sign having no parking hours would at least tell them not to line up before a certain time. Chief Corn talked about going through this issue a few years back and they tried to enforce but it then made issues within the neighborhood streets. No matter what, this will be an issue somewhere, if not on Holly. Susan Burris, 300 E Platt, says that they have seen this in Piedmont when they picked up their grandkids. The good thing is that Yukon has other streets that can be used. Council Member Selby suggested that maybe the schools can help with the traffic. No motion on this item. 14. Discussion and possible action for a budget amendment to resurface the City Hall ADA parking lot/ Mural stamped & stained concrete area, in the amount not to exceed 110, 049. 61, and the area behind 532 W Main Street, in the amount not to exceed 17, 528. 75, as recommended by the Public Works Director Council Member Wootton made a motion to table and ask for more quotes on this item, seconded by Council Member Shriver. Mr. Rinehart informed this would need to go out for bid due to going over the threshold. Council Member Wootton amended his motion to table for the next meeting, seconded by Council Member Shriver. Mr. Adams wanted to inform council that this is already on bid with the contractor. The vote: AYES: Wootton, Shriver, Selby, Pillmore, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 15. Discussion and possible action regarding the purchase and participation in the Route 66 Centennial Monument Project at a cost of $ 30, 000. 00 per sign from VOX Audio Visual Mayor Pillmore opened the floor for discussion. Brian Brown, VOX A/ V, described the project, designer, and communities that will be involved. The sign is intended for unique sites, selfies, and QR codes. The sign will have historical information within the QR code. Council Member Shriver asked if it was weather approved and what the funds will go back to. Mr. Brown said we have had this sign built by the experts and that this money will go back into Route 66, this is a passion project. Council Member Selby talked about this being a tourist attraction for the City and will fit with our Centennial. Council Member Wootton asked about the life expectancy of this sign. Mr. Brown informed Council this has the highest quality paint, 8- 10 years, the only thing internally to turn on are the LED lights and they last about 10 years. The only thing that might need to be maintained are the lights. Council Member Selby wanted to hear how many signs and where the funds would come from. Mr. Beal was leaving the number of signs up for discussion. We wanted to see what Council would like to do and if we wanted a sign at both entrances or just one centrally located. The funds could come from capital due to our hotel motel tax being budgeted to the max. Council Member Wootton motioned to table this item and bring it back at a later date, seconded by Council Member Pillmore. The vote: AYES: Shriver, Zimmerman, Selby, Pillmore, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 16. Consider approving a Budget Amendment for FY ' 25 This item was removed from the agenda. 17. New Business City Council Special Meeting Minutes - September 18, 2024 Page 8 18. Council Discussion: ( This item is reserved for announcements, recognitions, etc. and is not intended for the conduct of City business by members of the public body) Council Member Selby thanked Mr. Adams for closing off the A/ C vent in Council Chambers. Also, she was honored to go to the fair and watch Savannah Station perform. Council Member Zimmerman had nothing further for tonight. Council Member Shriver had nothing further tonight. Council Member Wootton thanked Mr. Adams for the hard work on the street panel replacements. Mayor Pillmore gave an upcoming events update. He then said he believes that the media and press here locally does a great job. He recognized Conrad Dudderar for his great work and offered condolences as a Council to Mr. Dudderar, whose father has recently passed away. 19. Adjournment Tian Pillmore, Mayor r/ A 4:10e IAI • S Dougl• illt. Shivers, City Clerk 44' IKON