City Council

Yukon Municipal Authority Minutes December 3, 2024 ROLL CALL: ( Present) Brian Pillmore, Mayor Jeff Wootton, Vice- Mayor Adam Shriver, Council Member Shelli Selby, Council Member Rodney Zimmerman, Council Member Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of November 19, 2024 B) The payment of material claims in the amount of $ 340. 00 C) An adjustment to Utility Account No. 30- 1090- 02 in the amount of$ 567. 76 The motion to approve the YMA Consent Docket, consisting of the minutes of the regular meeting of November 19, 2024; the payment of material claims in the amount of $340. 00; an adjustment to Utility Account No. 30- 1090- 02 in the amount of $567. 76, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Selby, Pillmore, Wootton, Shriver, Zimmerman NAYES: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council)  Yukon City Council Minutes December 3, 2024 The Yukon City Council met in regular session on December 3, 2024, at 7: 00 p. m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Pastor Mark Borseth, Resurrection Lutheran Church The flag salute was given in unison. ROLL CALL: ( Present) Brian Pillmore, Mayor Jeff Wootton, Vice- Mayor Adam Shriver, Council Member Shelli Selby, Council Member Rodney Zimmerman, Council Member OTHERS PRESENT: Mike Castro, City Manager Mitchell Hort, Assistant City Manager Jason Beal, Asst. to the City Manager Josh Gotcher, Information Technology Sara Schieman, Librarian Doug Shivers, City Clerk Robbie Williams, City Engineer Ryan McClure, Parks & Recreation Dir. Roger Rinehart, City Attorney John Corn, Police Chief Jerome Brown, Information Technology Shawn Vogt, Fire Chief Danielle O' Neal, Asst. Planning Director Dan Holcomb, Code Enforcer Arnold Adams, Public Works Director Sara Kovarik, Deputy City Clerk Kristin Rydeen, City Treasurer Presentations and Proclamations Visitors Anyone having an item of business to present to the City Council that DOES NOT appear on the agenda, please come to the podium at this time and state your name and address. You are requested to limit your presentation to three ( 3) minutes. Any item being presented MUST pertain to the City of Yukon business) Ronnie Short, 970 Dover Mansion, expressed concerns with his street experiencing speeding. Mr. Short presented a handout for the Council.) Even after giving the information to the Police Chief and administration, he feels like nothing has happened. There was a speed trailer at one point but that did not change the speeding problem. Mr. Short expresses concerns for not only his grandchildren but others. Mr. Short did some research on getting speed humps that would be suitable for fire trucks to travel over. Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of November 19, 2024 B) The payment of material claims in the amount of $340.00 C) An adjustment to Utility Account No. 30- 1090- 02 in the amount of$ 567. 76 The motion to approve the YMA Consent Docket, consisting of the minutes of the regular meeting of November 19, 2024; the payment of material claims in the amount of $ 340. 00; an adjustment to Utility Account No. 30- 1090- 02 in the amount of $567. 76, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Selby, Pillmore, Wootton, Shriver, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene Yukon as City Council) City Council Meeting Minutes - December 3, 2024 Page 2 Mayor Pillmore moved item 19 before item 1. 19. Consider approving Budget Amendment No. 2024- 09, to increase appropriations not to exceed $ 49, 999. 99, for building a new playground The motion to approve Budget Amendment No. 2024- 09, to increase appropriations not to exceed $49, 999. 99, for the building of a new Playground, was made by Council Member Wootton and seconded by Council Member Zimmerman. Council Member Selby expresses her concerns about spending money we do not have and that the sales tax numbers have been down over the past few months. She asked why are we — adding more expenses when we are not meeting our current budget. She also has concerns that the park will not be ADA compliant and that no engineering has been done. Council Member Wootton amends his motion to move this park to Hillcrest Park and to use the funds we will receive from our investment interest, seconded by Council Member Zimmerman. Roger Rinehart advised this is allowed because a source has been identified. Amy Walters, 915 Stone Creek, informed Council that if she does not have the funds for a purchase, she won' t do it. Ms. Walters requested what feedback all the Council Members have received in reference to this project. Each Council Member explained both negative and positive remarks from citizens. Ms. Walters believes we should be good stewards and look into other ways to receive this money, such as donors. The vote: AYES: Wootton, Pillmore, Shriver, Selby, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of November 19, 2024 B) Payment of material claims in the amount of $ 1, 157, 554. 27 C) The resignation of Margaret Albrecht from the Library Board Ward 4 D) The appointment of Susie Grimes to the Library Board Ward 4 seat by Council Member Shriver E) The extension of a contract with Schwarz Paving Company, Inc., for snow and ice removal services, for one additional year, with a 2. 16% increase to the plowing and bid item unit prices, as recommended by the City Engineer F) The appointment of Randy Stafford to the Spanish Cove Board of Directors, as recommended by the Spanish Cove nominating committee G) The 2025 City of Yukon Boards and Commissions Meeting Schedules  City Council Agenda Meeting - December 3, 2024 Page 3 The motion to approve the Consent Docket, consisting of the minutes of the regular meeting of December 3, 2024; payment of material claims in the amount of $ 1, 157, 554. 27; the resignation of Margaret Albrecht from the Library Board Ward 4; the appointment of Susie Grimes to the Library Board Ward 4 seat by Council Member Shriver; the extension of a contract with Schwarz Paving Company, Inc., for snow and ice plowing and removal services, for one additional year, with a 2. 16% increase to the bid item unit prices, as recommended by the City Engineer; the appointment of Randy Stafford to the Spanish Cove Board of Directors, as recommended by the Spanish Cove Board of Directors, as recommended by the Spanish Cove nominating committee; the 2024 City of Yukon Boards and Commissions Meeting Schedules, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Zimmerman, Selby, Shriver, Pillmore, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 2. Report and discussion on AT& T and Superior Construction of fiber optic lines This item was pulled by Mayor Pillmore. 3. Consider a motion to approve a private Utility Easement for a sewer line to serve Pets and People Humane Society, located at 701 Inla Ave., Unit B, Yukon, OK The motion to table this item, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Zimmerman, Pillmore, Shriver, Selby, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 4. Consider a motion to approve a private Utility Easement for a water line to serve Pets and People Humane Society, located at 701 Inla Ave., Unit B, Yukon, OK The motion to table this item, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Pillmore, Zimmerman, Shriver, Wootton, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 5. Consider approving the construction of an access bridge and sidewalk and the use of five established parking spaces owned by the City of Yukon Animal Control, located at 701 Inla Ave. The motion to table this item, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Selby, Zimmerman, Pillmore, Wootton, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED 6. Consider a motion to approve the possible concreting of the drainage channel along the west side of the City property that abuts the Pets and Peoples property  December 3, 2024 Page 4 City Council Agenda Meeting - The motion to table this item, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Shriver, Selby, Wootton, Pillmore, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 7. To conduct a Public Hearing in consideration of declaring 825 Cedar Ave., Yukon, OK, in violation of Chapter 54, Section 54- 2 ( 15) of the Code of the City of Yukon, declaring it a — Public Nuisance of such nature as to constitute grave and immediate danger to the public peace, health, safety, morals or welfare; directing the City Staff to demolish the structure and to clear the property as quickly as possible in accordance with Chapter 54, Section 54- 3 of the Code of the City of Yukon; directing the City Clerk to pursue the recovery costs for such work if done by the City; directing the City Treasurer to place any such revenues collected into the specific fund for which said revenues were originally appropriated and further directing the filing of a notice in the County Clerk' s Office Mayor Pillmore opened the Public Hearing Shawn Calhoun, 825 Cedar Ave., asked for clarification from the Council when this would be demolished if this passes tonight. Mr. Hort advised that if the City was to demolish the property, they give the owner 30 days from the approved date, then the City will contact utilities to get them disconnected. Mr. Hort said that the process for the City will approximately take 60 days. Mayor Pillmore asked Mr. Calhoun if they were able to bring it into compliance. Mr. Calhoun advised Council it would be too expensive, and he would like to demo the property. Council Member Selby asked Mr. Hort if the City has the ability to expedite permits. Mr. Hort informed Council that they will proceed with haste, the problem is the delay in getting the utilities removed/ disconnected. 8. Consider a motion to review and possible action to declare 825 Cedar Ave., Yukon, OK, in violation of Chapter 54, Section 54- 2 ( 15) of the Code of the City of Yukon, declaring it a Public Nuisance of such nature as to constitute grave and immediate danger to the public peace, health, safety, morals or welfare; directing the City Staff to demolish the structure and to clear the property as quickly as possible in accordance with Chapter 54, Section 54- 3 of the Code of the City of Yukon; directing the City Clerk to pursue the recovery costs for such work if done by the City; directing the City Treasurer to place any such revenues collected into the specific fund for which said revenues were originally appropriated and further directing the filing of a notice in the County Clerk' s Office. The motion to declare 825 Cedar Ave., Yukon, OK, in violation of Chapter 54, Section 54- 2 ( 15) of the Code of the City of Yukon, declaring it a Public Nuisance of such nature as to constitute grave and immediate danger to the public peace, health, safety, morals or welfare; directing the City Staff to demolish the structure and to clear the property as quickly as possible in accordance with Chapter 54, Section 54- 3 of the Code of the City of Yukon; directing the City Clerk to pursue the recovery costs for such work if done by the City; directing the City Treasurer to place any such revenues collected into the specific fund for which said revenues were originally appropriated and further directing the filing of a notice in the County Clerk' s Office, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Wootton, Pillmore, Zimmerman, Selby, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED 9. Consider approving Resolution No. 2024- 29, a resolution adopting the Regional Safety Action Plan and Vision Zero Policy, for the goal of eliminating traffic deaths and serious injuries, as recommended by the Association of Central Oklahoma Governments ACOG)  City Council Agenda Meeting - December 3, 2024 Page 5 The motion to approve Resolution No. 2024- 29, a resolution adopting the Regional Safety Action Plan and Vision Zero Policy, for the goal of eliminating traffic deaths and serious injuries, as recommended by the Association of Central Oklahoma Governments ( AGOG), was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Selby, Wootton, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 10. Consider a motion to approve a Planned Unit Development ( PUD) from CPI Pipe & Steel Inc., located at 16544 W Highway 66, as recommended by the Planning Commission The motion to approve a Planned Unit Development ( PUD) from CPI Pipe & Steel Inc., located at 16544 W Highway 66, as recommended by the Planning Commission, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Wootton, Selby, Zimmerman, Pillmore, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED 11. Consider approving a Preliminary Plat from CPI Pipe & Steel Inc., located at 16544 W Highway 66, as recommended by the Planning Commission The motion to approve a Preliminary Plat from CPI Pipe & Steel Inc., located at 16544 W Highway 66, as recommended by the Planning Commission, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Shriver, Wootton, Selby, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 12. Consider approving a Special Use Permit ( SUP) for a short- term rental, from iPremier Homes, LLC on behalf of Vanhoutan Properties, LLC, located at 106 Cottonwood Dr., as recommended by the Planning Commission The motion to approve a Special Use Permit ( SUP) for a short- term rental, from iPremier Homes, LLC on behalf of Vanhoutan Properties, LLC, located at 106 Cottonwood Dr., as recommended by the Planning Commission, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Pillmore, Wootton, Zimmerman, Shriver, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 13. Consider the denial of a Special Use Permit ( SUP) for a short- term rental, from Real Home Away on behalf of Thomas & Pamela Groebner, located at 4513 Black Mesa, as recommended by the Planning Commission The motion to amend and approve a Special Use Permit ( SUP) for a short- term rental, from Real Home Away on behalf of Thomas & Pamela Groebner, located at 4513 Black Mesa, as recommended by the Planning Commission, was made by Council Member Wootton and seconded by Council Member Zimmerman. Josh Dunham, owner of the property management company, believes the Planning Commission declined the permit due to the HOA. Mr. Dunham believes the language ( CCR' s) does not apply and that the Planning Commission did not have all the information.  Agenda December 3, 2024 Page 6 City Council Meeting - The vote: AYES: Zimmerman, Pillmore, Shriver, Wootton NAYS: Selby VOTE: 4- 1 MOTION CARRIED 14. Consider awarding the bid and entering into a contract with Downey Contracting, in the amount of $ 3, 397, 500. 00, for the Wastewater Treatment Plant Improvements Phase 1 Project, and acceptance of the bonds, using the American Rescue Plan Act ( ARPA) Funds, as recommended by the City Engineer The motion to award the bid and enter into a contract with Downey Contracting, in the amount of $ 3, 397, 500. 00, for the Wastewater Treatment Plant Improvements Phase 1 Project, and acceptance of the bonds, using the American Rescue Plan Act ( ARPA) Funds, as recommended by the City Engineer, was made by Council Member Zimmerman and seconded by Council Member Wootton. Robbie Williams wanted to share with Council that he has spoken to the City of Shawnee, which has completed a project with Downey, and they expressed to him they are a good partner. The vote: AYES: Pillmore, Selby, Shriver, Wootton, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 15. Consider approving Change Order No. 1 for an increase in the amount of $ 235, 000. 00, for the Wastewater Treatment Plant Improvements Phase 1 Project, using the American Rescue Plan Act ( ARPA) Funds, as recommended by the City Engineer The motion to approve Change Order No. 1 for an increase in the amount of $235, 000. 00, for — the Wastewater Treatment Plant Improvements Phase 1 Project, using the American Rescue Plan Act ( ARPA) Funds, as recommended by the City Engineer, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Selby, Zimmerman, Shriver, Wootton, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 16. Consider approving the encumbrance of American Rescue Plan Act (ARPA) Funds, in the amount of $ 92, 937. 00 for the Wastewater Treatment Plant Improvements Phase 1 Project, as recommended by the City Engineer The motion to approve the encumbrance of American Rescue Plan Act ( ARPA) Funds, in the amount of $92, 937. 00 for the Wastewater Treatment Plant Improvements Phase 1 Project, as recommended by the City Engineer, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Zimmerman, Pillmore, Wootton, Selby, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED 17. Consider approving the following pipe bursting projects, to be completed by Brewer Construction LLC using the 2023 Concrete, Asphalt, Paving, Drainage, Water and sewer contract: a) 8" sewer pipe bursting from 701 S Holly to 410 Yukon Ave. to be paid with American Rescue Plan Act ( ARPA) Funds, in the amount of $ 70, 566. 40 b) 8" sewer pipe bursting from 1305 Creek Dr. to 141 Chickasaw Ln. to be paid with American Rescue Plan Act ( ARPA) Funds, in the amount of$ 49, 086. 85  City Council Agenda Meeting - December 3, 2024 Page 7 The motion to approve the following pipe bursting projects, to be completed by Brewer Construction LLC using the 2023 Concrete, Asphalt, Paving, Drainage, Water and Sewer contract: a) 8" sewer pipe bursting from 701 S Holly to 410 Yukon Ave. to be paid with American Rescue Plan Act ( ARPA) Funds, in the amount of $ 70, 566. 40 b) 8" sewer pipe bursting from 1305 Creek Dr. to 141 Chickasaw Ln. to be paid with American Rescue Plan Act (ARPA) Funds, in the amount of $49, 086. 85, was made by Council Member Wootton and seconded by Council Member Zimmerman. Council Member Wootton requested that Mr. Adams explain the process for pipe bursting. Mr. Adams informed Council that it is where they wedge through the old pipe and place a new pipe. The vote: AYES: Pillmore, Selby, Zimmerman, Shriver, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 18. Consider approving Ordinance No. 1465, an ordinance that provides for an amendment to the Code of Ordinances for the City of Yukon, Oklahoma, amending Article 5 of Chapter 215 establishing regulations for residential light trespass; deleting or repealing ordinances in conflict; providing for severability; and declaring an emergency The motion to approve Ordinance No. 1465, an ordinance that provides for an amendment to the Code of Ordinances for the City of Yukon, Oklahoma, amending Article 5 of Chapter 215 establishing regulations for residential light trespass; deleting or repealing ordinances in conflict; providing for severability; and declaring an emergency, was made by Council Member Wootton and seconded by Council Member Zimmerman. Susan Burris, 300 E Platt Dr., wanted to thank the staff and Council for their hard work. Mike Burris, 300 E Platt Dr., appreciates it. The vote: AYES: Selby, Pillmore, Wootton, Selby, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 18a. Consider approving the Emergency Clause of Ordinance No. 1465 The motion to approve the Emergency Clause of Ordinance No. 1465, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Shriver, Zimmerman, Wootton, Selby, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 20. New Business - None 21. Council Discussion: ( This item is reserved for announcements, recognitions, etc. and is not intended for the conduct of City business by members of the public body) Council Member Selby had nothing further tonight. Council Member Zimmerman thanked staff & residents for a great opening night of Christmas in the Park. Council Member Shriver had nothing further tonight. Council Member Wootton expressed his enthusiasm for opening night at Christmas in the Park. Mayor Pillmore gave an upcoming events update. Holidays can be a difficult time, look out for one another.  Agenda December 3, 2024 Page 8 City Council Meeting - 22. Adjournment 2 ... rian Pil! more, ayor simom, 4' Z 6R o ys g v y YUKON" hivers, City Clerk