City Council

Yukon Municipal Authority Minutes December 17, 2024 ROLL CALL: ( Present) Brian Pillmore, Mayor Jeff Wootton, Vice- Mayor Adam Shriver, Council Member Shelli Selby, Council Member Rodney Zimmerman, Council Member Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of December 3, 2024 The motion to approve the YMA Consent Docket, consisting of the minutes of the regular meeting of December 3, 2024, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Pillmore, Zimmerman, Wootton, Shriver, Selby NAYES: None VOTE: 5- 0 MOTION CARRIED 2A. Consider approving the termination of the Sports Park Land Lease Agreement, located at approximately US Highway 66/ Main St. and Frisco Road, held by Williams Family Investments, LLC, ending June 1, 2025 The motion to approve the termination of the Sports Park Land Lease Agreement, located at approximately US Highway 66/ Main St. and Frisco Road, held by Williams Family Investments, LLC, ending June 1, 2025, was made by Council Member Wootton and Council Member Zimmerman. The vote: AYES: Selby, Pillmore, Wootton, Zimmerman, Shriver NAYES: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council)  Yukon City Council Minutes December 17, 2024 The Yukon City Council met in regular session on December 17, 2024, at 7: 00 p. m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Mayor Brian Pillmore. The flag salute was given in unison. ROLL CALL: ( Present) Brian Pillmore, Mayor Jeff Wootton, Vice- Mayor Adam Shriver, Council Member Shelli Selby, Council Member Rodney Zimmerman, Council Member OTHERS PRESENT: Mike Castro, City Manager Mitchell Hort, Assistant City Manager Jason Beal, Asst. to the City Manager Sara Schieman, Librarian Doug Shivers, City Clerk Robbie Williams, City Engineer Roger Rinehart, City Attorney John Brown, Deputy Police Chief Jared Riley Information Technology Gary Cooper, IT Director Shawn Vogt, Fire Chief Danielle O' Neal, Asst. Planning Director Cindi Shivers, HR Director Arnold Adams, Public Works Director Claudia Krshka, Grant Writer Presentations and Proclamations Sanda Robinett, AT& T, described the installation process for fiber and appreciates the partnership. Visitors Anyone having an item of business to present to the City Council that DOES NOT appear on the agenda, please come to the podium at this time and state your name and address. You are requested to limit your presentation to three( 3) minutes. Any item being presented MUST pertain to the City of Yukon business) Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of December 3, 2024 The motion to approve the YMA Consent Docket, consisting of the minutes of the regular meeting of December 3, 2024, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Pil[ more, Zimmerman, Wootton, Shriver, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Meeting Minutes - December 17, 2024 Page 2 2A. Consider approving the termination of the Sports Park Land Lease Agreement, located at approximately US Highway 66/ Main St. and Frisco Road, held by Williams Family Investments, LLC, ending June 1, 2025 The motion to approve the termination of the Sports Park Land Lease Agreement, located at approximately US Highway 66/ Main St. and Frisco Road, held by Williams Family Investments, LLC, ending June 1, 2025, was made by Council Member Wootton and Council Member Zimmerman. The vote: AYES: Selby, Pillmore, Wootton, Zimmerman, Shriver NAYES: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council) 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of December 3, 2024 B) Payment of material claims in the amount of $ 1, 332, 805. 30 C) Designating the items on the attached list from the Technology Department as surplus and authorizing their sale, trade, donation, or disposal D) The extended contract with Brewer Construction, LLC, until April 1, 2025, for the 2023 Concrete and Asphalt Paving, Drainage, Water and Sewer Project The motion to approve the Consent Docket, consisting of the minutes of the regular meeting of December 3, 2024; payment of material claims in the amount of $ 1, 332, 805. 30; designating the items on the attached list from the Technology Department as surplus and authorizing their sale, trade, donation, or disposal; the extended contract with Brewer Construction, LLC, until April 1 , 2025, for the 2023 Concrete and Asphalt Paving, Drainage, Water and Sewer Project, was made by Council Member Wootton and seconded by Council Member Zimmerman. Council Member Selby wanted to clarify that the minutes of the regular meeting were revised to show that she did not vote for the building of the old school park. Council Member Selby also wanted clarification on item 1 E. Mayor Pillmore explained that the on- site interviews took longer than expected and the amount of documents that needed to be reviewed was larger than anticipated. Mayor Pillmore removed item 1E from the consent agenda and moved to regular order. The vote: AYES: Pillmore, Selby, Wootton, Zimmerman, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Meeting Minutes - December 17, 2024 Page 3 1E. Budget Amendment No. 2024- 11, for North American Forensic Accounting, in the amount of $ 50, 000. 00 The motion to approve Budget Amendment No. 2024- 11, for North American Forensic Accounting, in the amount of $ 50, 000. 00, was made by Council Member Wootton and seconded by Council Member Shriver. Council Member Selby reminded everybody that this will be close to $ 250K that was not budgeted. The vote: AYES: Zimmerman, Wootton, Shriver, Pillmore NAYS: Selby VOTE: 4- 1 MOTION CARRIED Mayor Pillmore moved Item 17. 17. Consider approving Ordinance No. 1466, an ordinance incorporating the State of Oklahoma commercial pet breeders and animal shelter law and rules into the Yukon Municipal Code by reference; adding new sections 14- 42 to 14- 46 to the Yukon Code of Ordinance under Article II - dogs and cats; providing for penalties; deleting or repealing ordinances in conflict; providing for severability; and declaring an emergency The motion to approve Ordinance No. 1466, an ordinance incorporating the State of Oklahoma commercial pet breeders and animal shelter law and rules into the Yukon Municipal Code by reference; adding new sections 14- 42 to 14- 46 to the Yukon Code of Ordinance under Article II - dogs and cats; providing for penalties; deleting or repealing ordinances in conflict; providing for severability; and declaring an emergency, was made by Council Member Wootton and seconded by Council Member Shriver. Council Member Selby wanted clarification on the language because she wants to avoid permanent home language. Mayor Pillmore read an amendment that would be in section 14- 47. Council Member Wootton amended his motion to include the amended language in section 14- 47 and was seconded by Council Member Shriver. The vote: AYES: Shriver, Zimmerman, Wootton, Selby, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 17a. Consider approving the Emergency Clause for Ordinance No. 1466 The motion to approve the Emergency Clause for Ordinance No. 1466, was made by Council Member Zimmerman and seconded by Council Member Wootton. The vote: AYES: Pillmore, Shriver, Selby, Zimmerman, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 2. Report from Brent Merchant of Merchant Mclntrye Associates, LLC regarding grant services via zoom Brent Merchant, via zoom, thanked the Council and appreciates their support. Mr. Merchant gave a review of upcoming grants and grants that were already awarded. Ms. Jane has found funding for the Cornwell intersection and was selected by Stephanie Bice for submittal. This will focus on increasing traffic and intersection safety. We are already working on the application for FY ' 26 grant to complete this project. Council Member Selby appreciates this work and thanked Ms. Bice. Mr. Merchant says the team has been incredibly helpful in submitting the application that will be focused on roadway improvements on Garth Brooks Boulevard. The project budget is still being finalized because we are going through an application development process with the team, support letters, discussions with the Council. City Council Meeting Minutes - December 17, 2024 Page 4 We should have a budget range between $ 2 to $3. 5 million. Mayor Pillmore asked what the likelihood of the $ 3 million on Cornwell was. Mr. Merchant said the project is in the bill, and it' s not if but when this will be voted on. Mr. Merchant wanted to clarify the 2025 submissions. There is a set of targets already identified loosely based on what we forecast will be available. 3. Consider a motion to extend the Merchant Mclntrye Associates, LLC Service Agreement through June 30, 2025, for grant services as budgeted in Fund 38 The motion to extend the Merchant McIntyre Associates, LLC Service Agreement through June 30, 2025, for grant services as budgeted in Fund 38, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Zimmerman, Pillmore, Shriver, Selby, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 4. Consider approving the ARPA Subrecipient Agreement between Board of County Commissioners of Canadian County, Oklahoma and the City of Yukon The motion to approve the ARPA Subrecipient Agreement between Board of County Commissioners of Canadian County, Oklahoma and the City of Yukon, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Selby, Zimmerman, Pillmore, Wootton, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED 5. To conduct a Public Hearing in consideration of approving for the Rebuilding American Infrastructure with Sustainability and Equity ( RAISE) Discretionary Grant through the US Department of Transportation, to make improvements along Garth Brooks Blvd. from NW 10th 10th & to Vandament Avenue, the intersection at NW Garth Brooks Blvd. and 10th improvements at the St. & Cornwell Drive/ Czech Hall Road intersection Mayor Pillmore opened the hearing. public No speakers came forward. Mayor Pillmore closed the public hearing. 6. Consider approving the application for the Rebuilding American Infrastructure with Sustainability and Equity ( RAISE) Discretionary Grant through the US Department of Transportation to make improvements along Garth Brooks Blvd. from NW 10th to Vandament Avenue, the intersection at the NW 10th St and Garth Brook Blvd. and 10th improvements at the NW St. & Cornwell Drive/ Czech Hall Road intersection The motion to approve the application for the Rebuilding American Infrastructure with Sustainability and Equity ( RAISE) Discretionary Grant, through the US Department of Transportation, to make improvements along Garth Brooks Blvd. from NW 10th to Vandament Avenue, the intersection at the NW 10th St and Garth Brooks Blvd. and improvements at the NW 10th St. & Cornwell Drive/ Czech Hall Road intersection, was made by Council Member Wootton and seconded by Council Member Zimmerman. Council Member Selby asked if this was an 80/ 20 grant or 100%. Ms. Krshka advised it will be an 80/ 20 grant. The vote: AYES: Wootton, Shriver, Selby, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Meeting Minutes - December 17, 2024 Page 5 7. Consider approving Resolution No. 2024- 30, a resolution for speed zone revision/ limits on SH- 66 ( Main Street) as proposed by the Oklahoma Department of Transportation ( ODOT) The motion to approve Resolution No. 2024- 30, a resolution for speed zone revision/ limits on SH- 66 ( Main Street) as proposed by the Oklahoma Department of Transportation ( ODOT), was made by Council Member Zimmerman and seconded by Council Member Shriver. Council Member Selby wanted clarification on the changes. Mr. Hort advised this came from ODOT. There has been concerns about the amount of traffic in the Yukon Parkway/ Main St. area so the speeds will be slowed down from 55 to 50 from the turnpike westbound. The vote: AYES: Shriver, Pillmore, Zimmerman, Selby, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 8. Consider approving the final plat for CPI Pipe & Steel Inc., located at 16544 W Highway 66, Yukon, OK, as recommended by the Planning Commission The motion to approve the final plat for CPI Pipe & Steel Inc., located at 16544 W Highway 66, Yukon, OK, as recommended by the Planning Commission, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Selby, Shriver, Zimmerman, Wootton, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 9. Consider approving the preliminary plat for Integris Rural Health Inc., located at 1201 Health Center Parkway, Yukon, OK, as recommended by the Planning Commission The motion to approve the preliminary plat for Integris Rural Health Inc., located at 1201 Health Center Parkway, Yukon, OK, as recommended by the Planning Commission, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Shriver, Selby, Wootton, Pillmore, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 10. Consider approving the bid specifications and authorizing TEIM Design to advertise for bids for an On- call Water and Sewer Project, as recommended by the City Engineer The motion to approve a Planned Unit Development ( PUD) from CPI Pipe & Steel Inc., located at 16544 W Highway 66, as recommended by the Planning Commission, was made by Council Member Zimmerman and seconded by Council Member Wootton. Mayor Pillmore asked if Council Member Zimmerman would like to amend his motion to look at bid quantities. Also, he would like the City Engineer to study and update the quantities. Council Member Zimmerman amended his motion to look at the bid quantities before sending out the bid and seconded by Council Member Wootton. The vote: AYES: Wootton, Selby, Zimmerman, Pillmore, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Meeting Minutes - December 17, 2024 Page 6 11. Consider approving the bid specifications and authorizing TEIM Design to advertise for bids for an On- call Concrete and Asphalt Paving and Storm Sewer Project, as recommended by the City Engineer The motion to approve Preliminary Plat from CPI Pipe & Steel Inc., located at 16544 W a Highway 66, as recommended by the Planning Commission, was made by Council Member Wootton and seconded by Council Member Zimmerman. Mayor Pillmore requested that Council Member Wootton amend his motion. Council Member Wootton amended his motion to look at the bid quantities before sending out the bid, and was seconded by Council Member Zimmerman. The vote: AYES: Shriver, Wootton, Selby, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 12. Consider accepting a grant from Oklahoma Emergency Management ( OEM) for the GIS Data Remediation Grant, as recommended by the Assistant City Manager The motion to accept a grant from Oklahoma Emergency Management (OEM) for the GIS Data Remediation Grant, as recommended by the Assistant City Manager, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Selby, Shriver, Wootton, Pillmore, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 13. Consider approving a Special Use Permit ( SUP) from Kelly Heights LLC/ J. G. & Paula Kelly, for a single RV, located at 304 Garth Brooks Blvd., as recommended by the Planning Commission The motion to approve a Special Use Permit ( SUP) from Kelly Heights LLC/ J. G. & Paula Kelly, for a single RV, located at 304 Garth Brooks Blvd., as recommended by the Planning Commission, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Pillmore, Wootton, Shriver, Selby, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 14. Consider approving Phase III of the City- wide Street Panel Replacement Program and the Budget Amendment No. 2024- 12, in an amount not to exceed $ 300, 000. 00, to be paid from the 2023 Yukon Concrete, Asphalt Paving with Drainage, Water and Sewer Contract with Brewer Construction Oklahoma, LLC, as recommended by the Public Works Director The motion to approve Phase III of the City- wide Street Panel Replacement Program and the Budget Amendment No. 2024- 12, in an amount not to exceed $ 300, 000. 00, to be paid from the 2023 Yukon Concrete, Asphalt Paving with Drainage, Water and Sewer Contract with Brewer Construction Oklahoma, LLC, as recommended by the Public Works Director, was made by Council Member Wootton and seconded by Council Member Zimmerman. Council Member Selby asked if this was budgeted and if not where it would come from. Mayor Pillmore informed the Council it will come from the interest income. The vote: AYES: Zimmerman, Pillmore, Shriver, Wootton NAYS: Selby VOTE: 4- 1 MOTION CARRIED City Council Meeting Minutes - December 17, 2024 Page 7 15. Discussion and possible action regarding renewal of the current agreement with Placer Labs, Inc., that expires March 8, 2025 A motion not to renew the current agreement with Placer Labs, Inc., that expires March 8, 2025, was made by Council Member Wootton and seconded by Council Member Zimmerman. Council Member Selby said this is how Mustang attracted their growth. Council Member Wootton said he isn' t a fan of the tracking. The vote: AYES: Zimmerman, Pillmore, Wootton, Shriver NAYS: Selby VOTE: 4- 1 MOTION CARRIED 16. Discussion and possible action to approve the services agreement between Lighthouse Services, LLC and the City of Yukon, to provide the City of Yukon with an Ethics Hotline A motion to table this item, was made by Council Member Zimmerman and seconded by Council Member Wootton. Council Member Selby advised that we had this in the past and it was just people tattling on others. The morale that this creates among our employees is horrible, it costs money, and who would be monitoring this system. Council Member Zimmerman likes this because the employee could leave their information, and the company would not give this to the employer. Mayor Pillmore advised that the company can assign different investigators to the complaints. Council Member Selby said her concern is that Council does not have the ability to look at staff per the Charter. Mr. Castro wanted clarification on who this is directed towards. Mayor Pillmore believes this number should be publicized for everybody in the City. Mr. Castro shared his experience with ethics hotlines. He was spending more than 10 hours a week investigating hotline complaints. Mayor Pillmore believes that everybody needs to have a voice and know there are no repercussions. Council Member Selby wants people to feel safe that they can go to work and not fear they are going to get reported for making somebody mad. Mr. Castro would like to deal with issues found and urges Council to pump the brakes, hand this back to the staff, and retain the City Manager form of Government. Mayor Pillmore advised this is a one- year agreement that will cost around $ 3, 000. This is a tool and can be broken down into certain groups. James Powell, 958 Dover Mansion, wanted to know if each ethics call had a fee or how much an investigator would cost. Mayor Pillmore said no, it' s a flat fee. Council Member Zimmerman motioned to table until next meeting, seconded by Council Member Shriver. The vote: AYES: Pillmore, Shriver, Selby, Zimmerman, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 18. Discussion, consideration and possible action to approve Ordinance No. 1467, an ordinance of the City Council of the City of Yukon, Oklahoma amending Chapter 215, Unified Development Code of the Yukon Municipal Code by amending Article 4. Building Envelope Standards" Section 411 " Urban Core Overlay District" making certain additions, insertions and deletions; repealing ordinances in conflict; providing for severability; and declaring an emergency City Council Meeting Minutes - December 17, 2024 Page 8 The motion to approve Ordinance No. 1465, an ordinance that provides for an amendment to the Code of Ordinances for the City of Yukon, Oklahoma, amending Article 5 of Chapter 215 establishing regulations for residential light trespass; deleting or repealing ordinances in conflict; providing for severability; and declaring an emergency, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Shriver, Pillmore, Zimmerman, Wootton, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 18a. Consider approving the Emergency Clause of Ordinance No. 1467 The motion to approve the Emergency Clause of Ordinance No. 1467, was made by Council Member Zimmerman and seconded by Council Member Wootton. The vote: AYES: Zimmerman, Pillmore, Selby, Shriver, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 19. Consider approving Ordinance No. 1468, an ordinance amending section 215 of the Unified Development Code, Article 5, Section 506 F Residential Light Trespass, Subsection 5 a) " Applicability and Enforcement" to provide for a phase- in for existing residential lights; deleting or repealing ordinances in conflict; providing for severability; and declaring an emergency The motion to approve Ordinance No. 1468, an ordinance amending section 215 of the Unified Development Code, Article 5, Section 506 F Residential Light Trespass, Subsection 5 a) Applicability and Enforcement" to provide for a phase-in for existing residential lights; deleting or repealing ordinances in conflict; providing for severability; and declaring an emergency, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Zimmerman, Wootton, Shriver, Selby, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 19a. Consider approving the Emergency Clause for Ordinance No. 1468 The motion to approve the Emergency Clause for Ordinance No. 1468, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Shriver, Pillmore, Wootton, Zimmerman, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 20. Remove from the Table a motion to approve a private Utility Easement for a sewer line to — serve Pets and People Humane Society, located at 701 Inla Ave., Unit B, Yukon, OK The motion to remove the tabled item and approve a private Utility Easement for a sewer line to serve Pets and People Humane Society, located at 701 Inla Ave., Unit B, Yukon, OK, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Zimmerman, Wootton, Shriver, Selby, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Meeting Minutes - December 17, 2024 Page 9 20a. Consider a motion to approve a private Utility Easement for a sewer line to serve Pets and People Humane Society, located at 701 Inla Ave., Unit B, Yukon, OK The motion to approve a private Utility Easement for a sewer line to serve Pets and People Humane Society, located at 701 Inla Ave., Unit B, Yukon, OK, was made by Council Member Selby and seconded by Council Member Zimmerman. The vote: AYES: Selby, Zimmerman, Pillmore, Wootton NAYS: Shriver VOTE: 4- 1 MOTION CARRIED 21. Remove from the Table a motion to approve a private Utility Easement for a water line to servePets and People Humane Society, located at 701 Inla Ave., Unit B, Yukon, OK The motion to remove the tabled item to approve a private Utility Easement for a water line to serve Pets and People Humane Society, located at 701 Inla Ave., Unit B, Yukon, OK, was made by Council Member Zimmerman and seconded by Council Member Selby. The vote: AYES: Zimmerman, Shriver, Selby, Wootton, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 21 a. Consider a motion to approve a private Utility Easement for a water line to serve Pets and People Humane Society, located at 701 Inla Ave., Unit B, Yukon, OK The motion to approve a private Utility Easement for a water line to serve Pets and People Humane Society, located at 701 Inla Ave., Unit B, Yukon, OK, was made by Council Member Selby and seconded by Council Member Wootton. Ms. McGree, Pets and People, wanted to clarify that they have 16 dogs and 13 cats and do not plan to go over 18- 20 animals; they will not overcrowd the shelter. Mayor Pillmore believes the challenge with this is if we grant this it will restrict the City to build on that section of the property. Council Member Wootton wanted to know if this was voted down, would they still be able to get water. Mayor Pillmore advised that yes, they would just have to go about it a different way. Mr. Hort advised that he isn' t sure about other water easements because they haven' t done any analysis for a well. Mr. Hort advised they would have to go back up to Inla and go east or up to the railroad tracks. Mr. Castro wanted to inform Council that State Governments can mandate types of shelters and the City should maximize flexibility of their shelters. Federal and State Governments don' t usually loosen restrictions, but they will usually increase level of control. Ms. McGee wanted to know what the problem is with the water line. Mayor Pillmore advised that if the private utility easement is granted, it will permanently restrict the City from building on that land. Kevin Bishop, Pets and People Engineer, clarified that this easement is in the driving lane and we could relocate the water line if needed. The vote: AYES: Selby NAYS: Wootton, Shriver, Zimmerman, Pillmore VOTE: 1- 4 MOTION DENIED 22. Discussion and possible action for permanent street closure at Linda Lane and Dover Mansion, to be completed by Brewer Construction Oklahoma, LLC, in the amount of 6, 797. 10, using the 2023 Yukon Concrete, Asphalt Paving with Drainage, Water and Sewer Contract and the purchase of three ( 3) Type 3 barricades, double- sided and signage, in the amount of $ 1, 821. 00, for a total project cost of $ 8, 618. 10 City Council Meeting Minutes- December 17, 2024 Page 10 The motion to approve for permanent street closure at Linda Lane and Dover Mansion, to be completed by Brewer Construction Oklahoma, LLC, in the amount of $ 6, 797. 10, using the 2023 Yukon Concrete, Asphalt Paving with Drainage, Water and Sewer Contract and the purchase of three ( 3) Type 3 barricades, double- sided and signage, in the amount of $ 1, 821. 00, for a total project cost of $ 8, 618. 10, was made by Council Member Wootton and seconded by Council Member Pillmore. Ronnie Short, 970 Dover Mansion, explained that this will not change the issue, and we will be right back here with the same issue. Jared Owens, 967 Dover Mansion, expressed he isn' t sure where blocking street came from. Council Member Wootton asked Mr. Short his thoughts on where it needs to be blocked. Mr. Short advised they believe it should be blocked from River Mesa to Dover Mansion at Oasis Ct. There is speeding from Oasis to Smoking Oaks. Council Member Selby wanted to know the effects for Fire/ Police. Chief Vogt said it would take a longer response time but if we know the road is blocked then we will find another way beforehand. The speed bumps would just have us slow down to go over if we knew they were there. Deputy Chief Brown said any type of traffic control device will help reduce speeders, but you will still need reports on wear and tear, noise complaints, etc. At the end of the day, you must look at what is best for that area. During our study we learned to put a four-way stop sign. Council Member Wootton amended the motion to postpone this until the January 14, 2025, meeting, seconded by Council Member Zimmerman. Mr. Short just wanted to say that no one is listening, and the traffic commission is a joke. If he would have brought this to Council instead of traffic commission three years ago, he would have had a solution by now. The vote: AYES: Selby, Shriver, Zimmerman, Pillmore, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 23. Discussion, consideration, action and/ or possible amendments to direct that notice of the proposed annexation pursuant to 11 OS Section 21- 103 and public hearing be published in a legally qualified newspaper of general circulation in the territory and to direct that a copy of said notice of proposed annexation be mailed to all owners of property to be annexed. The proposed annexation includes the following territory and shall be referred to as Phase 1: The South Half of Section 16 and the Southeast Quarter of Section 17, Both Lying North of the Right of Way Line of US Highway 66; the Northwest Quarter Section 21 and the Northeast Quarter of Section 20, Both Lying South of the South Right of Way Line of US Highway 66 and North of the North Right of Way Line of Interstate Highway 40; the Southwest Quarter of Section 21 and the Southeast Quarter of Section 20, Both Lying South of the South Right of Way Line of Interstate Highway 40; all of Section 28 and the East Half of Section 29 Lying South of the South Right of Way Line of Interstate Highway 40; ALL in Township 12 North, Range 06 West of the Indian Meridian in Canadian County, Oklahoma containing 90, 573, 365. 23 Square Feet or 2, 079. 28 Acres, More or Less. The motion to approve annexing pursuant to 11 OS Section 21- 103 and public hearing be published in a legally qualified newspaper of general circulation in the territory and to direct that a copy of said notice of proposed annexation be mailed to all owners of property to be annexed. The proposed annexation includes the following territory and shall be referred to as Phase 1 : The South Half of Section 16 and the Southeast Quarter of Section 17, Both Lying North of the Right of Way Line of US Highway 66; the Northwest Quarter Section 21 and the Northeast Quarter of Section 20, Both Lying South of the South Right of Way Line of US Highway 66 and North of the North Right of Way Line of Interstate Highway 40; the Southwest Quarter of Section 21 and the Southeast Quarter of Section 20, Both Lying South of the South Right of Way Line of Interstate Highway 40; all of Section 28 and the East Half of Section 29 Lying South of the South Right of Way Line of Interstate Highway 40; ALL in Township 12 North, Range 06 West of the Indian Meridian in Canadian County, Oklahoma containing 90, 573, 365. 23 Square Feet or 2, 079. 28 Acres, More or Less, was made by Council Member Shriver and seconded by Council Member Wootton. City Council Meeting Minutes - December 17, 2024 Page 11 Council Member Shriver is all about annexing land if we are able and we are pretty land locked with Oklahoma City. Denny Myers, 1 148 Dawn, has concerns about being too quick to annex property. We would have to spend taxpayers' money on infrastructure, and we should be cutting spending. Water, Fire, and Police would all increase their spending to hire. Council Member Selby knows we have already responded to this area with our Fire Department and that El Reno is watching how we proceed. Ron Bohannon, 3900 N Banner Rd., is in the middle of this deal. Mr. Bohannon doesn' t want to be a part of El Reno and neither do his neighbors. He has already received a notice in the mail from El Reno. If this annex happens Yukon won' t be able to stop it. Mayor Pillmore explained that we have more than one phase, but the initial one is the current area. The people in this area are a natural fit for our community and our Police and Fire already serve these people. The vote: AYES: Zimmerman, Selby, Pillmore, Wootton, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED 24. New Business - None 25. Council Discussion: ( This item is reserved for announcements, recognitions, etc. and is not intended for the conduct of City business by members of the public body) Council Member Selby thanked Main Street for the Christmas Events. Council Member Zimmerman said Merry Christmas and Happy New Year. Council Member Shriver encouraged everyone to check their smoke alarm batteries, and Merry Christmas. Council Member Wootton said Merry Christmas and Happy New Year. Mayor Pillmore gave an upcoming events update. Remember the reason for the season. Merry Christmas! 26. Adjournment x pKLAHOMq Y.', , 8 ica O ' U 6, Brian Pillmore, Mayor 40 1, 11 1: I /A Dougl rs A. Shivers, City Clerk