City Council

Yukon Municipal Authority Minutes February 4, 2025 ROLL CALL: ( Present) Brian Pillmore, Mayor Jeff Wootton, Vice- Mayor Adam Shriver, Council Member Shelli Selby, Council Member Rodney Zimmerman, Council Member Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of January 14, 2025 B) Payment of material claims in the amount of$ 477. 50 The motion to approve the YMA Consent Docket, consisting of the minutes of the regular meeting of January 14, 2025; payment of material claims in the amount of $ 477. 50, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Zimmerman, Selby, Wootton, Shriver, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 2A. Consider a motion to enter into an agreement with Willams Family Investments, LLC to allow for outside water service from the City of Oklahoma City at the location of 15099 W. Highway 66, as recommended by the Assistant City Manager The motion to enter into an agreement with Williams Family Investments, LLC to allow for outside water service from the City of Oklahoma City at the location of 15099 W. Highway 66, as recommended by the Assistant City Manager, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Selby, Pillmore, Shriver, Zimmerman, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 3A. Consider approving the renewal of the agreement between the City of Yukon and HBC CPAs and Advisors to prepare the audit for the fiscal year ending June 30, 2025, at an approximate cost of $33, 150. 00 The motion to approve the renewal of the agreement between the City of Yukon and HBC CPAs and Advisors to prepare the audit for the fiscal year ending June 30, 2025, at an approximate cost of $ 33, 150. 00, was made by Council Member Zimmerman and seconded by Council Member Shriver. Mayor Pillmore advised we will evaluate long- term vendors for the full fiscal year. The vote: AYES: Wootton, Selby, Pillmore, Shriver, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED Adjourn YMA Reconvene Yukon as and as City Council)  Yukon City Council Minutes February 4, 2025 The Yukon City Council met in regular session on February 4, 2025, at 7: 00 p. m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Ms. Debra Kauffman, Chisholm Trail Presbyterian Church The flag salute was given in unison. ROLL CALL: ( Present) Brian Pillmore, Mayor Jeff Wootton, Vice- Mayor Adam Shriver, Council Member Shelli Selby, Council Member Rodney Zimmerman, Council Member OTHERS PRESENT: Mike City Manager Castro, Mitchell Hort, Assistant City Manager Jason Beal, Asst. to the City Manager Sara Schieman, Librarian Doug Shivers, City Clerk Robbie Williams, City Engineer Roger Rinehart, City Attorney John Corn, Police Chief Jenna Roberson, Public Relations Jerome Brown, Information Technology Shawn Vogt, Fire Chief Danielle O' Neal, Asst. Planning Director Arnold Adams, Public Works Director Dana Deckard, Administrative Asst. Sara Kovarik, Deputy City Clerk Kristin Rydeen, City Treasurer Presentations and Proclamations Oklahoma Municipal League 25 Year Award for Sara Schieman Mayor Matt Dukes of Midwest City, as a representative of OML, presented Sara with her 25 years of service award. Visitors Anyone having an item of business to present to the City Council that DOES NOT appear on the agenda, please come to the podium at this time and state your name and address. You are requested to limit your presentation to three( 3) minutes. Any item being presented MUST pertain to the City of Yukon business) None Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: C) The minutes of the regular meeting of January 14, 2025 D) Payment of material claims in the amount of $ 477. 50 The motion to approve the YMA Consent Docket, consisting of the minutes of the regular meeting of January 14, 2025; payment of material claims in the amount of $ 477. 50, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Zimmerman, Selby, Wootton, Shriver, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 2A. Consider a motion to enter into an agreement with Willams Family Investments, LLC to allow for outside water service from the City of Oklahoma City at the location of 15099 W. Highway 66, as recommended by the Assistant City Manager  City Council Meeting Minutes - January 14, 2025 Page 2 The motion to enter into an agreement with Williams Family Investments, LLC to allow for outside water service from the City of Oklahoma City at the location of 15099 W. Highway 66, as recommended by the Assistant City Manager, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Selby, Pillmore, Shriver, Zimmerman, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 3A. Consider approving the renewal of the agreement between the City of Yukon and HBC CPAs and Advisors to prepare the audit for the fiscal year ending June 30, 2025, at an approximate cost of$ 33, 150. 00 The motion to approve the renewal of the agreement between the City of Yukon and HBC CPAs and Advisors to prepare the audit for the fiscal year ending June 30, 2025, at an approximate cost of $ 33, 150. 00, was made by Council Member Zimmerman and seconded by Council Member Shriver. Mayor Pillmore advised we will evaluate long- term vendors for the full fiscal year. The vote: AYES: Wootton, Selby, Pillmore, Shriver, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council) 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of January 14, 2025 B) Payment of material claims in the amount of$ 1, 198, 713. 83 C) Designating the items on the attached list from the Technology Department as surplus and authorizing their sale, trade, donation, or disposal D) A revised lease agreement between the City of Yukon and Clarity Telecom, LLC BluePeak) for co- location of their equipment at the EOC bunker at a cost to them of 3, 000. 00 per month, with a revised start date of April 1, 2025 E) Striping to be completed by Action Safety Supply Co., LLC, using State Contract SW776 in the amount of $ 100, 000. 00, to be paid from the 2024- 2025 Streets Capital Improvement budget The motion to approve the Consent Docket, consisting of the minutes of the regular meeting of January 14, 2025; payment of material claims in the amount of $ 1, 198, 713. 83; designating the items on the attached list from the Technology Department as surplus and authorizing their sale, trade, donation, or disposal; a revised lease agreement between the City of Yukon and Clarity Telecom, LLC ( BluePeak) for co- location of their equipment at the EOC bunker at a cost to them of $3, 000.00 per month, with a revised start date of April 1, 2025; striping to be completed by Action Safety Supply Co., LLC, using State Contract SW776 in the amount of 100, 000. 00, to be paid from the 2024- 2025 Streets Capital Improvement budget, was made by Council Member Wootton and seconded by Council Member Zimmerman. Mayor Pillmore addressed the way the roads are selected for striping. The vote: AYES: Pillmore, Zimmerman, Shriver, Selby, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED  Minutes - 14, 2025 Page 3 City Council Meeting January 2. Reports of Boards, Commissions and City Officials: ( This item is reserved for announcements, recognitions, etc. and it not intended for the conduct of City business by members) a) Update on street concrete panel replacements, Phases II and III - Arnold Adams gave an update on the concrete panels. He advised that Phase II is complete and Phase III will be complete in 30- 45 days. There are 39 locations. Mayor Pillmore asked if we can get the police department to give other feedback on panels that need to be replaced. Mr. Adams said yes. b) Update on Training Facility- Chief Shawn Vogt informed the Fire Department Council that we received a training tower grant for 50%. We will have the bid and specifications put before the Council at the February 18 meeting. Mayor Pillmore asked if we could add options with the grant funding. Chief Vogt advised that we are looking at possibly adding concrete around the tower. Council Member Shriver wanted to clarify that this is three stories tall. Chief Vogt advised that it is and it will provide good training. 3. Consider approving the renewal of the agreement between the City of Yukon and HBC CPAs and Advisors to prepare the audit for the fiscal year ending June 30, 2025, at an approximate cost of $ 33, 150. 00 The motion to approve the renewal of the agreement between the City of Yukon and HBC CPAs and Advisors to prepare to audit for the fiscal year ending June 30, 2025, at an approximate cost of $33, 150. 00, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Selby, Wootton, Pillmore, Shriver, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 4. Discussion and possible action regarding the North American Forensic Accounting NAFA) Forensic Review and Resolution No. 2025- 01 Skipped by Mayor Pillmore. 5. Consider a motion to enter into an agreement with the Union Pacific Railroad Company for the construction of an at- grade public pedestrian crossing, on the east side of Yukon Parkway south of Ranchwood Boulevard, included in the Multi- modal Trail TAP Grant Project ( State Job 37940( 04)), including a $ 10, 000. 00 rights fee and estimated project costs of $ 71, 573. 00, as recommended by the Assistant City Manager The motion to enter into an agreement with the Union Pacific Railroad Company for the construction of an at- grade public pedestrian crossing, on the east side of Yukon Parkway south of Ranchwood Boulevard, included in the Multi- modal Trail TAP Grant Project ( State Job 37940( 04)), including a $ 10, 000. 00 rights fee and estimated project costs of $ 71, 573. 00, as recommended by the Assistant City Manager, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Pillmore, Wootton, Shriver, Selby, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 6. Consider a motion to approve a request for a final plat at 1201 Health Center Parkway, by Integris Rural Health, Inc., as recommended by the Planning Commission The motion to approve a request for a final plat at 1201 Health Center Parkway, by Integris Rural Health, Inc., as recommended by the Planning Commission, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Selby, Pillmore, Wotton, Zimmerman, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED  City Council Meeting Minutes - January 14, 2025 Page 4 7. Consider a motion to enter into an agreement with Williams Family Investments, LLC to allow for outside water service from the City of Oklahoma City at the location of 15099 W. Highway 66, as recommended by the Planning Director The motion to enter into an agreement with Williams Family Investments, LLC to allow for outside water service from the City of Oklahoma City at the location of 15099 W. Highway 66, as recommended by the Planning Commission, was made by Council Member Zimmerman and seconded by Council Member Wootton. The vote: AYES: Shriver, Selby, Pillmore, Zimmerman, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 8. Consider approving asphalt repairs on 1st Street from Vandament Ave., North to 800 S 1st Street, to be paid out of the 2024- 2025 Street Capital Improvements, in the amount of 200, 000. 00, using 2023 Yukon Concrete, Asphalt Paving with Drainage, Water, and Sewer Contract with Brewer Construction Oklahoma, LLC, as recommended by the Public Works Director The motion to approve asphalt repairs on 1st Street from Vandament Ave., North to 800 S 1st Street, to be paid out of the 2024- 2025 Street Capital Improvements, in the amount of 200,000. 00, using 2023 Yukon Concrete, Asphalt Paving with Drainage, Water, and Sewer Contract with Brewer Construction Oklahoma, LLC, as recommended by the Public Works Director, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Pillmore, Wootton, Selby, Zimmerman, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED 9. Consider approving a Budget Amendment and the associated expenditure of funds from the City of Yukon Police PEST Account, for the purchase of various Police Equipment as itemized in a Memorandum of Understanding ( MOU), as recommended by the Police Chief The motion to approve a Budget Amendment and the associated expenditure of funds from the City of Yukon Police PEST Account, for the purchase of various Police Equipment as itemized in a Memorandum of Understanding ( MOU), as recommended by the Police Chief, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Shriver, Pillmore, Zimmerman, Wootton, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 10. Consider approving Resolution No. 2025- 02, a resolution to enter into a project agreement with the Oklahoma Department of Transportation for 1- 40, Garth Brooks Blvd. and 1- 40 Interchange Ramps, JP 38438( 04), with a total obligation of$ 439, 500. 00 to be paid by the City of Yukon The motion to approve Resolution No. 2025- 02, a resolution to enter into a project agreement with the Oklahoma Department of Transportation for 1- 40, Garth Brooks Blvd. and 1- 40 Interchange Ramps, JP 38438( 04), with a total obligation of $439, 500.00 to be paid by the City of Yukon, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Zimmerman, Wootton, Shriver, Selby, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED  Minutes - 14, 2025 Page 5 City Council Meeting January 11. Consider approving the revised Kimbell Bay Pool Renovation Project including the approval and authorization of the Kimbell Bay Pool Renovations Bid Specifications, as recommended by the Parks and Recreation Director The motion to approve the revised Kimbell Bay Pool Renovation Project including the approval and authorization of the Kimbell Bay Pool Renovations Bid Specifications, as recommended by the Parks and Recreation Director, was made by Council Member Wootton and seconded by Council Member Shriver. Council Member Shriver wanted clarification on what the renovations will consist of. Ryan McClure presented a handout and explained that the capital budget includes the blasting/ epoxy paint. We are looking at stainless gutters, exterior fence replacement, shade structures, replacing the current chemical building, a back- up motor, and a waterslide. We have $ 235, 000. 00 in the budget and the blasting amount is over $ 50, 000. 00, and we have other items that are still coming in. Council Member Wootton asked if this was just a band- aid. Mr. McClure stated that some of these items need to be taken care of for summer operations. Mayor Pillmore said that this will give extra time to allow for budget planning; not spending the money will probably close the pool. Mr. McClure advised the work will be done before opening. Mayor Pillmore asked if this was going through a bid process. Mr. McClure said the blasting is separate. Council Member Shriver asked what the number of users is for the pool. Mayor Pillmore thinks it was about 100 users a day, so a total of 1, 000 for the summer. Mr. McClure agreed with that number. The vote: AYES: Wootton, Selby, Zimmerman, Shriver, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 12. Consider approving the resurfacing of the Kimbell Park parking lot on the north side of Kimbell Bay pool, in the amount of $ 242, 639. 06, to be completed by Brewer Construction, LLC using 2023 Yukon Concrete, Asphalt Paving with Drainage, Water, and Sewer Contract, as recommended by the Parks and Recreation Director The motion to approve the resurfacing of the Kimbell Park parking lot on the north side of Kimbell Bay pool, in the amount of $ 242, 639. 06, to be completed by Brewer Construction, LLC using 2023 Yukon Concrete, Asphalt Paving with Drainage, Water, and Sewer Contract, as recommended by the Parks and Recreation Director, was made by Council Member Zimmerman and seconded by Council Member Wootton. Council Member Selby asked if this was in the budget. Mr. McClure said it is included in the capital improvements budget. Mayor Pillmore mentioned the quantities in Brewer proposal, and asked are we doing the total work. Mr. McClure detailed the area that is under repair. Mr. Adams added details of the work to be performed. Mayor Pillmore asked if there were some subgrade repairs and are they well defined. Mr. Adams advised they should be fine for the basic repairs. The vote: AYES: Selby, Pillmore, Shriver, Zimmerman, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 13. Consider convening into Executive Session pursuant to Oklahoma Statutes Title 25, Section 307 ( B) 4, for confidential communications with the City Attorney concerning a pending investigation, claim, or action relating to roadway construction on the 10th and Shedeck intersection, and taking appropriate action in open session  City Council Meeting Minutes - January 14, 2025 Page 6 The motion to convene into Executive Session pursuant to Oklahoma Statutes Title 25, Section 307 ( B) 4, for confidential communications with the City Attorney concerning a pending investigation, claim, or action relating to roadway construction on the 10th and Shedeck intersection, and taking appropriate action in open session, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Shriver, Wootton, Selby, Pillmore, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 14. Consider reconvening from Executive Session The motion to reconvene from Executive Session, was made by Council Member Zimmerman and seconded by Council Member Wootton. The vote: AYES: Pillmore, Zimmerman, Wootton, Selby, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED Mayor Pillmore read minutes from the Executive Session. 19. Consider a motion for possible action from the executive session, to approve the redesign to include five 12" lanes and to move forward with this design and relocation plans with OG& E The motion to approve the redesign to include five 12" lanes and to move forward with this design and relocation plans with OG& E, was made by Council Member Zimmerman and seconded by Council Member Wootton. Council Member Zimmerman wanted to thank them for looking at that and he believes these plans look good. The vote: AYES: Pillmore, Zimmerman, Shriver, Selby, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 20. New Business - None 21. Council Discussion: ( This item is reserved for announcements, recognitions, etc. and is not intended for the conduct of City business by members of the public body) Council Member Selby congratulated Sara Schieman on her award. Council Member Zimmerman has nothing further tonight. Council Member Shriver has nothing further tonight. Council Member Wootton encouraged people to check on their neighbors, as the flu is going around. Mayor Pillmore gave an upcoming events update. He also encouraged people to check on — the elderly and neighbors; the flu is bad. 22. Adjournment Brian Pillmore, Mayor 4` v+ U W r. Douglas43. Shivers, City Clerk