City Council

Yukon Municipal Authority Minutes March 4, 2025 ROLL CALL: ( Present) Brian Pillmore, Mayor Jeff Wootton, Vice- Mayor Adam Shriver, Council Member Shelli Selby, Council Member Rodney Zimmerman, Council Member Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of February 18, 2025 The motion to approve the YMA Consent Docket, consisting of the minutes of the regular meeting of February 18, 2025, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Pillmore, Zimmerman, Selby, Wootton, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA Reconvene Yukon and as City Council)  Yukon City Council Minutes March 4, 2025 The Yukon City Council met in regular session on March 4, 2025, at 7: 00 p. m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Pastor Mike Jones, Town and Country Christian Church The flag salute was given in unison. ROLL CALL: ( Present) Brian Pillmore, Mayor Jeff Wootton, Vice- Mayor Adam Shriver, Council Member Shelli Selby, Council Member Rodney Zimmerman, Council Member OTHERS PRESENT: Mike Castro, City Manager Mitchell Hort, Assistant City Manager Jason Beal, Asst. to the City Manager Doug Shivers, City Clerk Robbie Williams, City Engineer Roger Rinehart, City Attorney John Corn, Police Chief Jared Riley, Information Technology Shawn Vogt, Fire Chief Arnold Adams, Public Works Director Sara Kovarik, Deputy City Clerk Presentations and Proclamations None Visitors Anyone having an item of business to present to the City Council that DOES NOT appear on the agenda, please come to the podium at this time and state your name and address. You are requested to limit your presentation to three( 3) minutes. Any item being presented MUST pertain to the City of Yukon business) None Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of February 18, 2025 The motion to approve the YMA Consent Docket, consisting of the minutes of the regular meeting of February 18, 2025, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Pillmore, Zimmerman, Selby, Wootton, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council) City Council Meeting Minutes - March 4, 2025 Page 2 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of February 18, 2025 B) Payment of material claims in the amount of$ 525, 500. 20 C) The medical disability retirement of Cindi Shivers D) Designating the items on the attached list from the Technology Department as surplus and authorizing their sale, trade, donation, or disposal The motion to approve the Consent Docket, consisting of the minutes of the regular meeting of February 18, 2025; payment of material claims in the amount of $525, 500. 20; the medical retirement of Cindi Shivers; designating the items on the attached list from the Technology Department as surplus and authorizing their sale, trade, donation, or disposal, was made by Council Member Zimmerman and seconded by Council Member Wootton. The vote: AYES: Pillmore, Wootton, Selby, Shriver, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 2. Reports of Boards, Commissions and City Officials: ( This item is reserved for announcements, recognitions, etc. and it not intended for the conduct of City business by members) None 3. Consider a motion to approve the contract with Schwarz Paving Company, Inc., in the amount of $ 1, 333, 470. 00 and acceptance of the bonds, as recommended by the City Engineer The motion to approve the contract with Schwarz Paving Company, Inc., in the amount of 1, 333, 470. 00 and acceptance of the bonds, as recommended by the City Engineer, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Wootton, Pillmore, Zimmerman, Selby, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED 4. Consider a motion to approve the contract with Brewer Construction Oklahoma LLC, in the amount of $ 1, 676, 508. 00 and acceptance of the bonds, as recommended by the City Engineer The motion to postpone this item until the next council meeting, April 1 , 2025, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Shriver, Wootton, Selby, Pillmore, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 5. Consider approving the bid and entering into a contract with Hydroscapes LLC for the City of Yukon - Kimbell Bay Pool Renovation project in the amount not to exceed 88, 985. 78 plus the additional repair per bid unit price of $ 37. 25 per linear foot, as recommended by the Parks & Recreation Director City Council Meeting Minutes - March 4, 2025 Page 3 The motion to approve the bid and entering into a contract with Hydroscapes LLC for the City of Yukon - Kimbell Bay Pool Renovation project in the amount not to exceed $ 88, 985. 78 plus the additional repair per bid unit price of $ 37. 25 per linear foot, as recommended by the Parks Recreation Director, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Pillmore, Zimmerman, Selby, Shriver, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 6. Consider a motion to hear a request by Larry Wright of Cyrus Wright Plumbing on behalf of Tom Wolf for a request of waiving the sewer connect fee for an existing structure located at 424 S 6th St., Yukon, OK, as recommended by the Assistant City Manager The motion to hear a request by Larry Wright of Cyrus Wright Plumbing on behalf of Tom Wolf for a request of waiving the sewer connect fee for an existing structure located at 424 S 6t" St., Yukon, OK, as recommended by the Assistant City Manager, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Zimmerman, Selby, Wootton, Pillmore, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED 7. Discussion and possible action to authorize sending of certified letters to all Oklahoma City addresses provided in Article III of the 2023 Memorandum of Agreement (MOA) as required notice under the MOA in Article II, Paragraph 4, notifying Oklahoma of the City of Yukon' s intent to allow Venu Holding Corporation or its Affiliates/ To Be Established Sunset at Yukon, LLC" ( developer) and " The Sunset at Yukon" ( name of establishment) to commercially develop ( the commercial development) a portion of the commercial property (" Commercial Section", Article II, Paragraph 2) as pictured and legally described in Exhibit C of the MOA Mayor Pillmore opened the discussion by outlining his vision of three key areas in Yukon with a common goal. Tonight is about the entertainment district. He said the Council is laying the groundwork for the entire City' s growth and prosperity. They are discussing and considering actions to send notice as required under the 2023 MOA with Oklahoma City. Mayor Pillmore considers this development a catalyst for growth. The goal is self- sustainment, and the project is capable of generating long- term economic development that fits Yukon culture. We have received feedback from Broken Arrow, which has a similar amphitheater. Council Member Shriver thought that when Oklahoma City had this opportunity, the area was poor for this event/ venue. He said he believes it will be a blessing to our city and bring economic growth that we have been looking for and longing for a long time. He believes the last bit of property we do have is crucial and that we are able to invite good business that will leave generations to come more financially sound. Council Member Selby heard wonderful things from her friends in Broken Arrow. She expressed concern that all of this is contingent on OKC allowing us and asked if we are giving them 15 years of our tax. Mr. Rinehart advised that we are required to notify Oklahoma City, but there is nothing stating they must consent. There is a tax share in the 2023 agreement. This is due to the property being Oklahoma City limits. Mr. Mudd, VENU Representative, expressed excitement about the location. They believe that Oklahoma City MSA is ready for this style of Amphitheater. Council Member Wootton expressed that this is close to neighborhoods and asked how they will prevent disruption. Mr. Mudd stated they are going to continue to be great neighbors. They will design the venue after a sound and acoustic study. Council Member Wootton wanted clarification about the amount of traffic. Mr. Mudd stated that the location is ideal, and they will not go anywhere where they cannot drain a concert in 40 minutes. They have a partnership with a firm in traffic management and they will work closely with the city to ensure little disruption. Mr. Castro wanted to clarify to see if the sales tax sharing is included in the analysis that was handed out. Mr. Mudd advised that the number on the sheet is the total and doesn' t include the split with Oklahoma City. City Council Meeting Minutes - March 4, 2025 Page 4 The motion to send certified letters to all Oklahoma City addresses provided in Article Ill of the 2023 Memorandum of Agreement (MOA) as required notice under the MOA in Article II, Paragraph 4, notifying Oklahoma of the City of Yukon' s intent to allow Venu Holding Corporation or its Affiliates/ To Be Established " Sunset at Yukon, LLC" ( developer) and " The Sunset at Yukon" ( name of establishment) to commercially develop ( the commercial development) a portion of the commercial property (" Commercial Section", Article II, Paragraph 2) as pictured and legally described in Exhibit C of the, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Selby, Shriver, Wootton, Pillmore, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 8. Discussion and possible action authorizing the City Manager to obtain a professional land survey of approximately 20 acres located at the southwest corner of the municipal property west of Frisco Road and south of Hwy. 66, for the purpose of establishing an updated legal description for the property and the portion of the property to be considered surplus and available for sale The motion to authorize the City Manager to obtain a professional land survey of approximately 20 acres located at the southwest corner of the municipal property west of Frisco Road and south of Hwy. 66, for the purpose of establishing an updated legal description for the property and the portion of the property to be considered surplus and available for sale, was made by Council Member Wootton and seconded by Council Member Shriver. Council Member Selby asked what the cost of the survey would be? Mr. Castro advised Council that number is not available yet. Mayor Pillmore commented this could range from 100' s to thousands. Council Member Selby asked if they could vote on this without knowing the cost and wanted to know how this would be funded. Mayor Pillmore advised it would be part of this year' s budget. Council Member Wootton amended his motion not to exceed $ 10, 000. 00 and was seconded by Council Member Zimmerman. Council Member Selby addressed her concerns about being able to find the money. Mr. Castro will look at the budget and find an appropriate location. Once complete, a budget amendment will be presented to Council. Council Member Selby believes we should wait. Mayor Pillmore said he hears the concerns and believes there should be a broader discussion about our fund balances soon. The vote: AYES: Shriver, Wootton, Pillmore, Zimmerman NAYS: Selby VOTE: 4- 1 MOTION CARRIED 9. Discussion, consideration and possible action to obtain an independent appraisal of the portion of municipal property located in the North half of Section 24, Township 12 North, Range 6 West, Canadian County, OK, as required by City policy and State law The motion to obtain an independent appraisal o the portion of municipal property located at the North half of Section 24, Township 12 North, Range 6 West, Canadian County, OK, as required by City policy and State Law, was made by Council Member Wootton and seconded by Council Member Shriver. Council Member Selby said she would like to know the cost. Mr. Castro advised this will likely be less than the survey. The vote: AYES: Wootton, Zimmerman, Shriver, Pillmore NAYS: Selby VOTE: 4- 1 MOTION CARRIED City Council Meeting Minutes - March 4, 2025 Page 5 10. Discussion and possible action to authorize the City Manager and City Attorney to negotiate a Letter of Intent for future City Council approval with Venu/ Sunset at Yukon, LLC regarding the potential sale and development of the future surveyed portion of the municipal property on Frisco Road The motion to authorize the City Manager and City Attorney to negotiate a Letter of Intent for future City Council approval with Venu/ Sunset at Yukon, LLC regarding the potential sale and development of the future surveyed portion of the municipal property on Frisco Road, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 11. Discussion and possible action authorizing the City Manager to retain the services of a qualified firm to conduct an independent analysis regarding the feasibility of the proposed development of a portion of the municipal property on Frisco Road The motion to approve the City Manager to retain the services of a qualified firm to conduct an independent analysis regarding the feasibility of the proposed development of a portion of the municipal property on Frisco Road, was made by Council Member Wootton and seconded by Council Member Shriver. Mayor Pillmore advised this will cost, but we need independent expertise and to give Mr. Castro the resources needed to evaluate. He also requested that Mr. Castro keep the council informed. The vote: AYES: Zimmerman, Pillmore, Shriver, Wootton NAYS: Selby VOTE: 4- 1 MOTION CARRIED 12a. Consider convening into Executive Session pursuant to Oklahoma Statutes Title 25, Section 307 ( B) 4, for confidential communications with the City Attorney concerning a pending litigation, and taking appropriate action in open session The motion to convene into Executive Session pursuant to Oklahoma Statutes Title 25, Section 307 ( B) 4, for confidential communications with the City Attorney concerning a pending litigation, and taking appropriate action in open session , was made by Council Member Zimmerman and seconded by Council Member Wootton. Council Member Selby recused herself from this executive session, due to conflict of interest. The vote: AYES: Zimmerman, Wootton, Pillmore, Shriver NAYS: None VOTE: 4- 0 MOTION CARRIED 12b. Consider convening into Executive Session pursuant to Oklahoma Statutes Title 25, Section 307 ( B) 2, for confidential communications with the City Attorney concerning employees and representatives of employee groups, and taking appropriate action in open session The motion to convene into Executive Session pursuant to Oklahoma Statutes Title 25, Section 307 ( B) 2, for confidential communications with the City Attorney concerning employees and representatives of employee groups, and taking appropriate action in open session, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Selby, Shriver, Wootton, Pillmore, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Meeting Minutes - March 4, 2025 Page 6 13. Consider reconvening from Executive Session The motion to reconvene from Executive Session, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Pillmore, Zimmerman, Selby, Wootton, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED Mayor Pillmore read minutes from the Executive Session. 14. Consider a motion or motions for possible action, resulting from the Executive Session The motion to authorize the City Manager to identify outside legal counsel as necessary for pending litigation, was made by Council Member Pilimore and seconded by Council Member Wootton. Council Member Selby abstained, due to conflict of interest. The vote: AYES: Wootton, Zimmerman, Pilimore, Shriver NAYS: None VOTE: 4- 0 MOTION CARRIED 15. New Business - None 16. Council Discussion: ( This item is reserved for announcements, recognitions, etc. and is not intended for the conduct of City business by members of the public body) Council Member Selby said to have a wonderful week. Council Member Zimmerman informed citizens to put out their trash cans in the morning due to the wind. Council Member Shriver gave a shoutout to Parks and Rec department with the fish out, it was awesome. He also commended the Police Department, citing great use of the equipment. Council Member Wootton said he had nothing further tonight. Mayor Pillmore gave an upcoming events update. He also commended Sanitation Services. 17. Adjournment 3 . Brian Pillmore, Mayor U YUKON oe„, Sara Kovarik, Deputy City Clerk