City Council

Yukon Municipal Authority Minutes May 20, 2025 ROLL CALL: ( Present) Brian Pillmore, Mayor Jeff Wootton, Vice- Mayor Adam Shriver, Council Member Shelli Selby, Council Member Rodney Zimmerman, Council Member Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1 A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of May 6, 2025 The motion to approve the YMA Consent Docket, consisting of the minutes of the regular meeting of May 6, 2025, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Pillmore, Selby, Wootton, Shriver, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council)  Yukon City Council Minutes May 20, 2025 The Yukon City Council met in regular session on May 20, 2025, at 7: 00 p.m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Pastor Gene Newberry, South Yukon Church of Christ The flag salute was given in unison. ROLL CALL: ( Present) Brian Pillmore, Mayor Jeff Wootton, Vice- Mayor Adam Shriver, Council Member Rodney Zimmerman, Council Member Shelli Selby, Council Member OTHERS PRESENT: Mike Castro, City Manager Mitchell Hort, Assistant City Manager Jason Beal, Asst. to the City Manager Sara Kovarik, Deputy City Clerk Robbie Williams, City Engineer Roger Rinehart, City Attorney John Corn, Police Chief Jared Riley, Information Technology Shawn Vogt, Fire Chief Arnold Adams, Public Works Director Sara Schieman, Librarian Danielle O' Neal, Planning Director Ryan McClure, Parks & Recreation Director Tamara Vickrey, Human Resources Director Mayor Pillmore stated that Yukon City Council meetings follow Robert' s Rules of Order to ensure our discussion is orderly, respectful and efficient. The City Council can only speak to items as they appear on the agenda at the time they are formally being considered. The visitors section has been moved to later in the meeting to provide an opportunity for any member of the public to discuss any matter regarding City business. ITEM: Consider convening into Executive Session pursuant to 25 O. S. § 307( 6)( 1) to discuss the appointment of an Interim City Manager, including compensation, terms of service, duties, and any related contractual terms, and take appropriate action in open session The motion to convene into Executive Session pursuant to 25 O. S. § 307( B)( 1) to discuss the appointment of an Interim City Manager, including compensation, terms of service, duties, and any related contractual terms, and take appropriate action in open session, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Selby, Shriver, Wootton, Pillmore, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED ITEM: Consider reconvening from Executive Session The motion to consider to reconvene from Executive Session was made by Council Member Zimmerman and seconded by Council Member Wootton. The vote: AYES: Wootton, Shriver, Selby, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED Mayor Pillmore read the minutes from the Executive Session. ITEM: Consider the appointment of an Interim City Manager, including discussion of the term, compensation, and responsibilities of the position, and authorizing the City Attorney and appropriate City Staff to finalize the necessary documentation consistent with prior Interim and Acting City Manager appointments and any administrative action necessary for the fulfillment of the appointed position  City Council Meeting Minutes- May 6, 2025 Page 2 The motion appoint Jeff Deckard as Acting City Manager Designee, effective immediately, subject to a probationary period for the requisite background check to be completed, with the understanding that he will assume the role of Acting City Manager upon the final in- office day of the current City Manager, which is expected to be June 6, 2025, but shall be no later than July 11, 2025. His compensation include shall a base monthly salary of $ 11, 700 and an additional monthly stipend of $ 3, 300. The interim appointment shall be on a month- to- month basis, with either party providing a minimum of two months' notice to terminate the employment. Additionally, directing the City Manager to temporarily reassign Dana Deckard to a position that does not report directly to the Acting City Manager Designee during the term of his interim service, was made by Council Member Pillmore and seconded by Council Member Shriver. Council Member Selby is concerned that we are overlooking two people sitting in that office. Those people have been in that job and know that job. She is also concerned about moving the secretary who knows her position. She explains that you can watch somebody do a job but that doesn' t mean they are qualified to do the job. She emphasizes that we are overlooking two people who are qualified. The vote: AYES: Shriver, Zimmerman, Pillmore, Wootton NAYS: Selby VOTE: 4- 1 MOTION CARRIED Public Hearing to Receive input from the Public Regarding the 2025- 2026 City of Yukon and Yukon Municipal Authority Budgets Mayor Pillmore opened the public hearing. Amy McAllister, 14175 W Hwy 66, talks about actions having unintended consequences. She did not plan to regularly attend the council meetings. According to the City' s website, she states the population. The most populated cities in Oklahoma are Oklahoma City, Tulsa, Norman, Broken Arrow, and Edmond. Three of those five have already declined to work with Venu. Edmond is the smallest but has more citizens than Yukon. As a more attentive citizen, Yukon is not a party town, we cannot afford that type of venue. She spoke on how the City cannot even afford to upkeep our City Hall. Some items during the budget workshop brought some interesting questions. The department heads were well prepared and knew their budget. Mr. Castro started the meeting stating that the City was upside down $ 4. 5 million, now we are $900, 000.00 upside down. She found it interesting that the City does not have a five- year plan. She heard that there will not be a COLA adjustment, 13 positions will be eliminated, and eliminating tuition reimbursement for employees. The budget includes enough money to cover one 8- hour snow event. The suggestions from the Information Technology audit are not even included in the proposed budget. She talks about the library not receiving certain grants due to understaffing. She talks about the capital improvement budget, the list of some items is mind boggling; parks and recreation equipment, City Hall improvements, the HVAC system in City Hall is on its last leg and will take 45 days to replace, and the streets had numerous pieces of equipment that needed to be replaced. She named a bunch of projects and equipment with their current costs. Yukon must lower the waterlines not in our city limits, and she mentions the costs associated with those items. She mentions that out of our$ 15. 4 million reserves for the next year, there are over$ 6 million to be used to meet this recommended budget. The Council' s actions indicate they want us to be a big city. Edmond has a Capital Improvement Board that was implemented 25 years ago to advise the council on projects. She suggests that the council needs to listen, we cannot even take care of our basic infrastructure needs. She suggests building a long- term capital improvement budget. Stephanie Burdine, 515 Maple, reiterates that the City has a financial issue they must deal with and expresses concern about partnering with a company that is unproven and whose business model requires money to be put in from the municipality. She believes the City cannot do this. The City does not have the population base to go into business with this company. The City needs a commercial area that can generate money, but this is not the company. She believes the City does not need to take on this risk, as there are other issues that need to be dealt with.  May 6, 2025 Page 3 City Council Meeting Minutes- Council Member Selby believes it is important to have capital improvements, but they are not effective if we do not have employees to do the improvements. This proposed budget takes away the incentives for people to want to work for the City and she believes this will affect morale. The funds that are for capital improvements are in the unallocated reserves, so we could use them. She expressed that she will not be voting for a budget that does not take into consideration our general employees. It' s been an honor to work for the City of Yukon because of the great benefits and morale. With this capital money we could keep the employees and encourage them to better themselves. Mike Burris, 300 E Platt dr., talks about the NLC and OML debate. Talked about his Council Member being on numerous boards and he understands keeping them. He believes we are sending mixed messages about needing cuts but not cutting certain items. He feels the City needs to stop being unrealistic, and when they say where money can be saved with certain things, the citizens get mad about those cuts. He says we need to consider where we are as citizens with the cuts to the budget. He continues to talk about the memberships to the NLC and OML. He has talked to those with support signs for the Venu, and they are being told this is a done deal with the Chamber, due to the support. Council Member Selby says he is incorrect. He goes on to state that he believes something is odd with this. Council Member Selby explains that it is up to the Council not the Chamber if we get Venu. Amy Walters, 915 Stone Creek Blvd., is part of the library board. The librarian showed the library board the budget and they noticed that there was $5, 000.00 that was added that she did not ask for. She feels like the City could use that money somewhere else. She went to visit the meeting rooms, and she discovered they have the items that are being mentioned on the budget. She recommends that it be removed from the proposed budget. Mayor Pillmore closed the Public hearing. Presentations and Proclamations None Visitors Anyone having an item of business to present to the City Council that DOES NOT appear on the agenda, please come to the podium at this time and state your name and address. You are requested to limit your presentation to three ( 3) minutes. Any item being presented MUST pertain to City of Yukon business.) Karel Ludwig, 805 Granite Ct., has two autistic daughters with auditory sensitivity. She gives a story about being on a field trip with her daughter when somebody spoke on a loudspeaker. She has talked to other neighbors in the neighborhood to see if there are others with this issue. She believes the loud sounds and even a change of routine would disrupt them, such as late- night concerts. She talks about people living here for peace and if they must move then it will be difficult with the drop of property value. She encourages the Council to care about the citizens. Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1 A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of May 6, 2025 The motion to approve the YMA Consent Docket, consisting of the minutes of the regular meeting of May 6, 2025, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Pillmore, Selby, Wootton, Shriver, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council) City Council Meeting Minutes- May 20, 2025 Page 4 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of May 6, 2025 B) The minutes of the special meeting of May 14, 2025 C) Payment of material claims in the amount of$ 873, 859. 81 D) The renewal agreement with Ice Challenge Enterprises, LLC., for a temporary outdoor ice rink at Chisholm Trail Park for Christmas in the Park E) Renewal of the agreement between the City of Yukon and Crawford & Associates, P. C., for the preparation of annual financial statements, and general accounting and advisory assistance, through June 30, 2026 F) The renewal of the Interlocal Governmental Agreement with the City of Piedmont, providing after- hours emergency dispatch services, for the term July 1, 2025 through June 30, 2026, at a rate of$ 5, 729. 70 per month The motion to approve the minutes of the regular meeting of May 6, 2025; the minutes of the special meeting of May 14, 2025; payment of material claims in the amount of $873, 859. 81; the renewal agreement with Ice Challenge Enterprises, LLC., for a temporary outdoor ice rink at Chisholm Trail Park for Christmas in the Park; renewal of the agreement between the City of Yukon and Crawford & Associates, P. C., for the preparation of annual financial statements, and general accounting and advisory assistance, through June 30, 2026; the renewal of the Interlocal Governmental Agreement with the City of Piedmont, providing after-hours emergency dispatch services, for the term July 1, 2025 through June 30, 2026, at a rate of$ 5, 729. 70 per month, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Pilimore, Selby, Wootton, Shriver, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 2. Reports of Boards, Commissions City Officials: ( This item is reserved for and announcements, recognitions, etc. and is not intended for the conduct of City business by members) a) NAFA Update- Mitchell Hort talks about our Information Technology Director who received their audit results back on April 30. Some of the items were changing the password length, security testing, and locking doors and cabinets. He explains that IT has a list they are working on that came from this audit. He advises Council that we are working on fleet tracking and asset tracking with Verizon. This will help keep track of speeding, or if something is wrong with a particular vehicle, etc., and this system is compatible with fuel master which we are currently utilizing. He talked about how positive pay is up and working and we are looking back at payroll policies and refreshing them. b) Finance Update- Brian Kriss goes through the financial update slides and gives a brief update on all the accounts. These accounts have stayed consistent over the last few months. Mayor Pillmore requested a possible breakdown of the accounts that all go into pooled cash. Brian then talks about and explains the breakdown of the sales tax, use tax, and franchise tax. Mayor Pillmore would like a follow up on why the numbers are off in February, March, and April for the use tax. Brian said he would look into that and report back. c) City Manager job posting update- Tamara Vickrey informs Council that the job has officially been posted to the City website. The job description was given to the Council and she has also reached out to the other 34 applicants from a year ago. 3. Consider approving a Simplified Planned Unit Development ( SPUD) from Cedar Creek Consulting, located at 1651 Shedeck Circle, as recommended by the Planning Commission Mayor Pillmore strikes item 3 from the agenda. City Council Meeting Minutes - May 20, 2025 Page 5 4. Consider a motion to waive the sewer connect fee for an existing structure, located at 302 N Ranchwood Blvd., from Roy Mayabb of Mayabb Plumbing & Welding, Inc. on behalf of 4 Griffen Properties LLC, in the amount of $ 1, 227. 50 The motion to waive the sewer connect fee for an existing structure, located at 302 N Ranchwood Blvd., from Roy Mayabb of Mayabb Plumbing & Welding, Inc. on behalf of 4 Griffen Properties LLC, in the amount of $ 1, 227. 50 was made by Council Member Shriver and seconded by Council Member Wootton. Mayor Pillmore appreciates the summary the department has put together for this item. Council Member Zimmerman asked if we should possibly look into making a revision for this in the future. Mayor Pillmore agreed. Mr. Hort informed the Council that it is something the staff is looking at, and we are hoping to bring something to the Council in the next 45 days. The vote: AYES: Wootton, Shriver, Zimmerman, Selby, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED Mayor Pillmore moved Council Discussion in front of the Executive Session. 9. Council Discussion: ( This item is reserved for announcements, recognitions, etc. and is not intended for the conduct of City business by members of the public body) Council Member Selby thanked everybody for coming out tonight and encourages them to enjoy the Thunder. Council Member Zimmerman appreciates people coming out, this should have always been like this. He recognizes some High School track members who did great at State. Council Member Shriver would like to echo Council Member Selby. He appreciates everybody here making sure your voices are heard. Council Member Wootton echoes both Council Member Selby and Shriver. It' s nice having people here and he appreciates everyone talking. Mayor Pillmore gave an upcoming events update. He appreciates the attendance to the meetings and being engaged with citizens. 5. Consider convening into Executive Session pursuant to Oklahoma Statutes Title 25, Section 307( B) 4, for confidential communications with the City Attorney concerning pending investigation into City of Yukon funds held by the Yukon Community Support Foundation and taking appropriate action in open session The motion to convene into Executive Session pursuant to Oklahoma Statutes Title 25, Section 307( B) 4, for confidential communications with the City Attorney concerning pending investigation into City of Yukon funds held by the Yukon Community Support Foundation and taking appropriate action in open session, was made by Council Member Wootton and seconded by Council Member Zimmerman. Council Member Selby recuses herself from the executive session. The vote: AYES: Wootton, Shriver, Zimmerman, Fillmore NAYS: None VOTE: 4- 0 MOTION CARRIED Council Member Selby left the meG3 after item number 5. City Council Meeting Minutes - May 20, 2025 Page 6 6. Consider reconvening from Executive Session The motion to reconvene from Executive Session was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Wootton, Pillmore, Shriver, Zimmerman NAYS: None VOTE: 4- 0 MOTION CARRIED Mayor Pillmore read minutes from Executive Session. 7. Consider a motion or motions for possible action, resulting from Executive Sessions The motion to authorize the retention of Spencer Fane LLP, through Courtney Powell as lead counsel, to represent the City of Yukon, Yukon Municipal Authority, its affiliates and representatives in all legal matters related to the Yukon Community Support Foundation YCSF) as identified in the NAFA forensic audit and subsequent review. Courtney Powell, in coordination with the City Manager and Acting City Manager, is granted full authority to initiate and continue any and all prudent legal actions necessary to protect and recover public funds, including taxpayer dollars and other municipal assets, misappropriated or misdirected in relation to the YCSF. Such actions may include but are not limited to communication, filing complaints, seeking injunctive relief, pursuing recovery efforts, and initiating legal action against the YCSF and all related parties, including but not limited to current and former officers, directors, members, employees, agents, representatives, contractors, and financial institutions, in any venue deemed proper under the laws of the State of Oklahoma and the United States. This authority shall be equivalent to that customarily granted to City legal counsel and does not require further Council approval for each filing or legal action taken in furtherance of this representation, was made by Mayor Pillmore and seconded by Council Member Wootton. The vote: AYES: Wootton, Pillmore, Shriver, Zimmerman NAYS: None VOTE: 4- 0 MOTION CARRIED 8. New Business None 9. Adjournment Brian Pillmore, Mayor 111 ski\ Vi uKON Ashley Furry, City Clerk n