City Council

Yukon Municipal Authority Minutes July 15, 2025 ROLL CALL: ( Present) Brian Pillmore, Mayor Jeff Wootton, Vice- Mayor Shelli Selby, Council Member Adam Shriver, Council Member Rodney Zimmerman, Council Member Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of June 26, 2025 B) Payment in the amount of $ 200, 000. 00 for Project PC- 0525 and WC- 1037 - Roadway Widening and Waterline Relocation of SW 29th Street from Rockwell Avenue to MacArthur Boulevard; the Cooperative Agreement between the City of Yukon and the City of Oklahoma City for this project was approved at the June 25, 2024 City Council meeting C) Approve Change Order No. 2 for the Wastewater Treatment Plant Improvements Phase 1, in the amount of$ 14, 524. 66, to be paid from the encumbered American Rescue Plan Act( ARPA) funds D) Approve the following purchases for the Sanitation Department, all of which are to be purchased utilizing State Contract pricing and are approved within the FY 2025- 2026 Budget: 1. 2026 Peterbilt Semi Truck-$ 171, 499. 00 2. 2026 Walking Floor Trailer-$ 104, 750. 00 3. 2025 Peterbilt Automated Side Loader-$ 434, 990. 00 A motion to approve items A- D on the consent docket above, was made by Zimmerman and seconded by Wootton. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 2A. Discussion and possible action to approve an agreement with Smith, Roberts, Baldischwiler, LLC( SRB) to provide program management and engineering support services for the Yukon Municipal Authority and the City of Yukon, and to authorize Mayor/ Chairman to sign all documents associated thereto, as presented in City Council A motion to approve an agreement with SRB to provide program management and engineering support services, was made by Wootton and seconded by Shriver. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 3A. Discussion and possible action to approve a third amendment to the tower lease agreement between the Yukon Municipal Authority and T- Mobile LLC, to modify the Antenna facilities located at 950 Poplar Ave., in a rent increase of$ 152. 00 per month A motion to approve a third amendment to the tower lease agreement with T- Mobile LLC, to modify the antenna facilities and a rent increase of$ 152. 00 per month, was made by Wootton and seconded by Zimmerman. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED  Yukon City Council Minutes July 15, 2025 The Yukon City Council met in regular session on July 15, 2025, at 7: 00 p. m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. 1. Call to Order Mayor Pillmore called the meeting to order at 7: 00 p. m. 2. Roll Call Present: Brian Pillmore, Mayor Jeff Wootton, Vice- Mayor Shelli Selby, Council Member Adam Shriver, Council Member Rodney Zimmerman, Council Member OTHERS PRESENT: Jeff Deckard, Acting City Manager Ashley Furry, City Clerk Tamara Vickrey, Human Resources Director Brian Kriss, Finance Director Mitchell Hort, Asst. City Manager Roger Rinehart, City Attorney John Corn, Police Chief Jerome Brown, Information Technology Shawn Vogt, Fire Chief Danielle O' Neal, Planning Director Arnold Adams, Public Works Director Ryan McClure, Parks& Rec Director Jenna Roberson, Public Information Officer 3. Invocation The invocation was given by Pastor Woody Burpo, Family Church. 4. Pledge of Allegiance The Pledge of Allegiance was given in unison. 5. Presentations and Proclamations None. 6. Discussion and possible action to approve a non- exclusive Cable Television Franchise Agreement between the City of Yukon and CoxCom LLC. d/ b/ a Cox, for a term of ten( 10) years, with the option for one( 1) additional ten( 10) year renewal period, allowing Cox to erect, maintain, and operate transmission and distribution facilities within the City of Yukon rights- of- way, subject to the terms and conditions set forth in the Agreement Cox representatives informed the Council of their desire to continue their partnership with the City and shared details about their community involvement and contributions. A motion to approve a non- exclusive Cable Television Franchise Agreement with CoxCom LLC. d/ b/ a Cox, for a term of ten ( 10) years, with the option for one ( 1) additional ten ( 10) year renewal period, was made by Wootton and seconded by Shriver. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 7. Discussion and possible action to approve an agreement with Smith, Roberts, Baldischwiler, LLC ( SRB) to provide program management and engineering support services for the Yukon Municipal Authority and the City of Yukon, and to authorize Mayor/ Chairman to sign all documents associated thereto Marc Long with SRB addressed the Council to explain how their engineering services and associated fees would be structured, as well as to outline their plans and approach for working with the City. City Council Meeting Minutes- June 26, 2025 Page 2 A motion to approve an agreement with SRB to provide program management and engineering support services, was made by Wootton and seconded by Shri ier. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 8. Presentation and possible action regarding accepting the FY 2023- 2024 City of Yukon Financial Audit Report by HBC, CPAs HBC provided an overview of the FY 2023- 2024 Financial Audit Report, summarizing the City' s financial position and confirming compliance with applicable accounting and auditing standards. A motion to approve and accept the FY 2023- 2024 Financial Audit Report as presented, was made by Pillmore and seconded by Wootton. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 9. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. Should discussion be desired on any item, that item will be removed from the Consent Docket and considered separately. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of June 26, 2025 B) Payment of material claims in the amount of$ 1, 874, 995. 87 C) Designating the items on the attached list from the Technology Department as surplus and authorizing their sale, trade, donation, or disposal D) Payment in the amount of $ 200, 000. 00 for Project PC- 0525 and WC- 1037 - Roadway Widening and Waterline Relocation of SW 29th Street from Rockwell Avenue to MacArthur Boulevard; the Cooperative Agreement between the City of Yukon and the City of Oklahoma City for this project was approved at the June 25, 2024 City Council meeting as included under the Municipal Authority Consent Docket) E) The renewal agreement with Merchant McIntyre & Associates, LLC, for government relations services commencing on July 1, 2025, and terminating on December 31, 2025, in the amount of$ 8, 000. 00 per month F) Approve the Memorandum of Agreement between the City of Yukon and Life Church of Yukon regarding time restrictions for the use of the additional driveway G) Approve the renewal of School Resource Officer ( SRO) agreements for the 2025- 2026 school year, as outlined below: 1. St. John Nepomuk Catholic School- One( 1) SRO,$ 75, 000. 00 2. Yukon Public Schools- Four( 4) SROs,$ 300, 000. 00 H) Approve the following purchases and agreements for the Technology Department, all equipment to be purchased using State Contract pricing, and as approved within the FY 2025- 2026 Budget: 1. Two( 2) FortiNet FortiGate Firewalls-$ 53, 774. 52 2. FortiVoice Phone system-$ 100, 351. 57 3. Alerting Smart Station System for Fire Station# 2 -$ 52, 724. 17 4. Upgrade to Eventide Voice/ Radio Traffic Recorder for the Police Department - 81, 851. 00 5. Statement of Work Agreement with CivicPlus for Agenda Management System - 15, 850.00 6. Statement of Work and Biller Agreement with InvoiceCloud for Credit Card Merchant Processing Services- no cost to the City 7. Maintenance Renewal for Police New World Systems Software-$ 117, 289. 79 I) Approve the following street projects for the Street Department, all to be completed utilizing the 2025 On- Call Concrete and Asphalt Paving and Storm Sewer Project Contract or State Contract, and as approved within the FY 2025- 2026 Budget: 1. Asphalt resurface of S. 1 s Street from 800 S. 1. t Street north 4o Oak Avenue by Schwarz Paving Co. -$ 199, 840. 00 City Council Meeting Minutes- June 26, 2025 Page 3 2. Concrete and asphalt rehabilitation of 5th Street from Poplar Avenue to Main Street by Schwarz Paving Co. -$ 678, 000. 00 3. Sidewalk construction( Phase 3) on the west side of Cornwell from Poplar Avenue to Vine Street by Schwarz Paving Co. - $ 250, 000. 00 4. City- wide sidewalk repairs by Schwarz Paving Co. -$ 250, 000. 00 5. City- wide striping at various locations by Action Safety Supply Co. -$ 100, 000. 00 6. Replacement of concrete panels( Phase 5) by Schwarz Paving Co. -$ 250, 000. 00 A motion to approve items A- I on the consent docket above, was made by Wootton and seconded by Zimmerman. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 10. Discussion and possible action to review and approve proposal specifications and park locations for Phase 1 of the City- wide playground equipment replacement plan for FY 2025- 2026, for installation at four designated parks within the City of Yukon, and at a cost not to exceed$ 49, 999. 99 per playground, as recommended by the Parks and Recreation Director A motion to approve proposed specifications and park locations for Phase 1 of the City- wide playground equipment replacement plan for FY 2025- 2026, for installation at four designated parks, and at a cost not to exceed $ 49, 999. 99, was made by Wootton and seconded by Zimmerman. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 11. Discussion and possible action to approve the Memorandum of Understanding between the Yukon Fraternal Order of Police( FOP) Lodge and the City of Yukon for the expenditure of funds for equipment, in the amount of$ 489, 937. 00 A motion to approve the Memorandum of Understanding between the Yukon Fraternal Order of Police and the City of Yukon for the expenditure of funds and competitive compensation, was made by Wootton and seconded by Zimmerman. AYES: Wootton, Shriver, Zimmerman, Pillmore NAYS: Selby VOTE: 4- 1 MOTION CARRIED 12. Discussion and possible action to approve Budget Amendments # 01- 08 for Fiscal Year 2025- 2026 A motion to approve Budget Amendments # 01- 08 for Fiscal Year 2025- 2026, was made by Wootton and seconded by Zimmerman. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 13. Discussion and possible action on Ordinance No. 1477, an ordinance amending the Retirement System Defined Benefit Plan of the City of Yukon, Oklahoma, by providing a special retirement option for certain eligible employees based on the age and years of vesting service of such employees; providing for severability; and declaring an emergency Human Resources Director Tamara Vickrey informed the Council that the retirement calculation is based on the Rule of 77, which adds two years of service for eligible employees. She explained that employees must meet a specific combination of age and years of service to qualify under this rule. City Council Meeting Minutes- June 26, 2025 Page 4 A motion to approve Ordinance No. 1477 as presented above, was made by Wootton and seconded by Zimmerman. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 14. Discussion and possible action on approving the Emergency Clause for Ordinance No. 1477 A motion to approve the Emergency Clause for Ordinance No. 1477, was made by Pillmore and seconded by Wootton. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 15. New Business None. 16. Visitor Comments Anyone having an item of business to present to the City Council that DOES NOT appear on the agenda, please come to the podium at this time and state your name and address. You are requested to limit your presentation to three( 3) minutes. Any item being presented MUST pertain to City of Yukon business. The Oklahoma Open Meetings Act prohibits the City Council from taking official action on requests made during this portion of the agenda unless otherwise noted on the agenda. Charlie Scott: Stated that over 600 residents formed a committee in opposition of Venu' s amphitheater proposal. He noted that Yukon is now the fourth city to decline Venu' s amphitheater model and expressed appreciation to the Council for conducting the feasibility study, listening to the community, and ultimately deciding not to move forward with the project. Suzanne Hegy expressed that she has learned a lot from attending the meetings and commended the department heads for their strong knowledge of their roles and budgets. She also raised concerns she has heard from citizens about the difficulty of starting a business in Yukon and encouraged the City to explore ways to make the process more accessible. Stephanie Burdine thanked the Council for listening to citizen concerns and voiced her hope that open lines of communication will continue moving forward. 17. Reports This section is intended for the Mayor, Council Members, City Manager, and staff to make announcements concerning municipal or community matters. a) Finance Director Brian Kriss provided an update regarding the City' s current financial standings. b) Acting City Manager Jeff Deckard stated he had nothing to report at this time. c) City Council Members Council Member Selby informed everyone that the next City Council meeting will be held on a Wednesday and noted there will only be one meeting in August. Council Member Zimmerman thanked the City and all City employees for an outstanding Fourth of July celebration, stating it was exceptional as always. City Council Meeting Minutes- June 26, 2025 Page 5 Council Member Shriver shared that he met with many citizens and acknowledged the receipt of the amphitheater feasibility study. He stated that he will be standing with the constituents and expressed his opposition to the amphitheater project, believing there are better opportunities for the City. Council Member Wootton also thanked City staff for their work on the Fourth of July celebration and commended them for addressing issues related to the recent flooding. d) Mayor Mayor Pillmore expressed appreciation to Public Safety, Public Works, Streets, and other departments for their response to the recent flooding, noting that some damage occurred but the Oklahoma Standard remains alive and well. He shared that he had reviewed the amphitheater feasibility study and economic projections, stating that he was disappointed in the return on investment. Based on that analysis, he confirmed that the City will not be moving forward with the amphitheater project at this time. He thanked the public for their engagement and concluded by highlighting several upcoming local events. 18. Discussion and possible action to enter into Executive Session pursuant to 25 O. S. § 307 B)( 1) for the purpose of discussing specific candidates who have submitted applications for the position of City Manager and, if necessary, the hiring of a City Manager A motion to enter into Executive Session at 8: 37 p. m., was made by Wootton and seconded by Shriver. 19. Reconvene from Executive Session A motion to reconvene from Executive Session at 8: 51 p. m., was made by Wootton and seconded by Shriver. 20. Discussion and possible action resulting from the Executive Session No action was taken resulting from the Executive Session. 21. Adiournment The meeting adjourned at 8: 51 p. m. AO" , Brian Pillmo -, ayor L' 1 r. V OF y pKLblU,yq Ashley furry, itY Clerk o