City Council

Yukon Municipal Authority Minutes June 26, 2025 ROLL CALL: ( Present) Brian Pillmore, Mayor Jeff Wootton, Vice- Mayor Shelli Selby, Council Member Adam Shriver, Council Member Rodney Zimmerman, Council Member Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of June 3, 2025 B) The Agreement of Services with OK Czechs, Inc., for the use of services provided by the Yukon Municipal Authority during the annual Czech Festival A motion to approve the YMA Consent Docket, consisting of the minutes of the regular meeting of June 3, 2025, and the Agreement of Services with OK Czechs, Inc., was made by Council Member Wootton and seconded by Council Member Zimmerman. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council)  Yukon City Council Minutes June 26, 2025 The Yukon City Council met in regular session on June 26, 2025, at 7: 00 p. m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. 1. Call to Order Mayor Pillmore called the meeting to order at 7: 00 p. m. 2. Roll Call Present: Brian Pillmore, Mayor Jeff Wootton, Vice- Mayor Shelli Selby, Council Member Adam Shriver, Council Member Rodney Zimmerman, Council Member OTHERS PRESENT: Jeff Deckard, Acting City Manager Ashley Furry, City Clerk Tamara Vickrey, Human Resources Director Brian Kriss, Finance Director Robbie Williams, City Engineer Roger Rinehart, City Attorney John Corn, Police Chief Jared Riley, Information Technology Shawn Vogt, Fire Chief Danielle O' Neal, Planning Director 3. Invocation The invocation was given by Pastor Mike Jones, Town& Country Christian Church. 4. Pledge of Allegiance The Pledge of Allegiance was given in unison. 5. Presentations and Proclamations None. Mayor Pillmore stated that Yukon City Council meetings follow Robert' s Rules of Order to ensure our discussion is orderly, respectful and efficient. The City Council can only speak to items as they appear on the agenda at the time they are formally being considered. The visitors' section has been moved to later in the meeting to provide an opportunity for any member of the public to discuss any matter regarding City business. 6. Visitor Comments Anyone having an item of business to present to the City Council that DOES NOT appear on the agenda, please come to the podium at this time and state your name and address. You are requested to limit your presentation to three( 3) minutes. Any item being presented MUST pertain to City of Yukon business. The Oklahoma Open Meetings Act prohibits the City Council from taking official action on requests made during this portion of the agenda unless otherwise noted on the agenda. There were no comments or speakers on this item. Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. Should discussion be desired on any item, that item will be removed from the Consent Docket and considered separately. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of June 3, 2025 B) The Agreement of Services with OK Czechs, Inc., for the use of services provided by the Yukon Municipal Authority during the annual Czech Festival Council Meeting Minutes- June 26, 2025 Page 2 A motion to approve the YMA Consent Docket, consisting of the minutes of the regular meeting of June 3, 2025, and the Agreement of Services with OK Czechs, Inc., was made by Council Member Wootton and seconded by Council Member Zimmerman. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 2A. Discussion and possible action to award the bid and enter into a contract with Brewer Construction, LLC, for the On- Call Waterline Project, in the amount of$ 356, 438. 00, and to authorize Mayor/ Chairman to sign all documents associated thereto, as recommended by the City/ YMA Engineer A motion to approve awarding the bid and entering into a contract with Brewer Construction, LLC, for the On- Call Waterline Project, in the amount of$ 356, 438. 00, and to authorize Mayor/ Chairman to sign all documents associated thereto, was made by Council Member Wootton and seconded by Council Member Shriver. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council) 7. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. Should discussion be desired on any item, that item will be removed from the Consent Docket and considered separately. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of June 3, 2025 B) The minutes of the special meeting of June 17, 2025 C) Payment of material claims in the amount of$ 2, 602, 714. 03 D) Designating the items on the attached list from the Technology Department as surplus and authorizing their sale, trade, donation, or disposal E) The 2025- 2026 Renewal Participation Agreement with Oklahoma Municipal Authority Group( OMAG) Worker' s Compensation Plan, for a total premium amount of$ 689, 850.00 F) The Oklahoma Department of Environmental Quality( ODEQ) permit to construct a public water line for an OnCue Convenience store G) The extension of the Intergovernmental Agreement between the City of Yukon and the City of Oklahoma City for Regional Household Hazardous Waste for an additional one( 1) year, under the same terms and conditions as the current agreement H) The final plat from Williams Family Investments, LLC, located at 16300 W Highway 66, as recommended by the Planning Commission I) The Agreement of Services with OK Czechs, Inc., for the use of services provided by the City of Yukon during the annual Czech Festival J) Accepting the Health Center Parkway Drainage Improvements and placing the Maintenance Bond into effect to serve Health Center Parkway, Yukon, OK, as recommended by the City Engineer K) The appointment of Joey Scannelli to the Traffic Commission, Ward 1 seat, as recommended by Council Member Zimmerman A motion to approve items A- K on the consent docket above, was made by Council Member Wootton and seconded by Council Member Zimmerman. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Meeting Minutes- June 26, 2025 Page 3 8. To conduct a Public Hearing in consideration of declaring 24 Cedar Ave., Yukon, OK, in violation of Chapter 54, Section 54- 2 ( 15) of the Code of the City of Yukon, declaring it a Public Nuisance of such nature as to constitute grave and immediate danger to the public peace, health, safety, morals or welfare; directing the City Staff to demolish the structure and to clear the property as quickly as possible in accordance with Chapter 54, Section 54- 3 of the Code of the City of Yukon; directing the City Clerk to pursue the recovery costs for such work if done by the City; directing the City Treasurer to place any such revenues collected into the specific fund for which said revenues were originally appropriated and further directing the filing of a notice in the County Clerk' s Office Mayor Pillmore opened the public hearing. The homeowner spoke and informed the Council that the home is not in good condition. She stated that her husband purchased the home approximately five years ago with the intention of remodeling it and turning it into a rental property. However, he passed away about 18 months ago, leaving behind significant debt. She explained that she does not have the financial means to maintain or repair the property. She expressed that if the City chooses to demolish the structure and place a lien on the property, she would accept that outcome, as she does not want to be in trouble with the City. 9. Discussion and possible action to declare 24 Cedar Ave., Yukon, OK, in violation of Chapter 54, Section 54- 2 ( 15) of the Code of the City of Yukon, declaring it a Public Nuisance of such nature as to constitute grave and immediate danger to the public peace, health, safety, morals or welfare; directing the City Staff to demolish the structure and clear the property as quickly as possible in accordance with Chapter 54, Section 54- 3 of the Code of the City of Yukon; directing the City Clerk to pursue the recovery costs for such work if done by the City; directing the City Treasurer to place any such revenues collected into the specific fund for which said revenues were originally appropriated and further directing the filing of a notice in the County Clerk' s Office A motion to declare 24 Cedar Ave., Yukon, OK, in violation of Chapter 54, section 54- 2 ( 15) of the Code of the City of Yukon, declaring it a Public Nuisance and proceed as set forth above, was made by Council Member Zimmerman and seconded by Council Member Shriver. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 10. Discussion and possible action to award the bid and enter into a contract with Brewer Construction, LLC, for the On- Call Waterline Project, in the amount of$ 356, 438. 00, and to authorize Mayor/ Chairman to sign all documents associated thereto, as recommended by the City/ YMA Engineer( as presented in the Municipal Authority) A motion to award the bid and enter into a contract with Brewer Construction, LLC for the On- Call Waterline Project, in the amount of$ 356, 438. 00, was made by Council Member Wootton and seconded by Council Member Shriver. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 11. To conduct a Public Hearing in consideration of Ordinance No. 1474, an ordinance of the City Council of the City of Yukon, Oklahoma amending Chapter 114 Utilities, Article II Rates and Charges, Section 114- 41, Water and Sewer System Development charges. Amending section to clarify development fees for existing customers as well as adding fire line connection fees; deleting or repealing ordinances in conflict; providing for severability; and declaring an emergency Mayor Pillmore opened the public hearing. No comments were given. City Council Meeting Minutes- June 26, 2025 Page 4 12. Discussion and possible action on Ordinance No. 1474, an ordinance of the City Council of the City of Yukon, Oklahoma amending Chapter 114 Utilities, Article II Rates and Charges, Section 114- 41, Water and Sewer System Development charges. Amending section to clarify development fees for existing customers as well as adding fire line connection fees; deleting or repealing ordinances in conflict; providing for severability; and declaring an emergency A motion to approve Ordinance No. 1474 as presented above, was made by Council Member Wootton and seconded by Council Member Shriver. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 12a. Discussion and possible action on approving the Emergency Clause for Ordinance No. 1474 A motion to approve the Emergency Clause for Ordinance No. 1474, was made by Mayor Pillmore and seconded by Council Member Wootton. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 13. Discussion and possible action on Ordinance No. 1475, an ordinance amending the Employee Retirement System, Defined Benefit Plan for the City of Yukon, Oklahoma; providing retirement benefits for eligible employees of the City of Yukon, Oklahoma; pertaining to the determination of service for the Chief of Police; pertaining to definition of employee; providing for employer pickup of mandatory contributions; providing for repealer and severability; and declaring an emergency A motion to approve Ordinance No. 1475 as presented above, was made by Council Member Wootton and seconded by Council Member Shriver. Council Member Selby asked for clarification on the item. Mayor Pillmore explained that the City is beginning its next phase of succession planning for the Chief of Police. Chief Corn has served the City for 37 years, and this small change to the retirement plan will benefit the City by allowing a full year to work through the succession process. The change would credit the Chief with just under two years of additional credited service, allowing him to remain on staff during the transition. Council Member Selby asked if this benefit would be offered to all employees. Mayor Pillmore responded that it would not and stated that the City is handling this as it has for other long- term employees in critical positions. AYES: Wootton, Shriver, Zimmerman, Pillmore NAYS: Selby VOTE: 4- 1 MOTION CARRIED 13a. Discussion and possible action on approving the Emergency Clause for Ordinance No. 1475 A motion to approve the Emergency Clause for Ordinance No. 1475, was made by Council Member Zimmerman and seconded by Mayor Pillmore. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 14. Discussion and possible action on declaring City- owned land located at Frisco Road and Route 66 as surplus property, identified as Account # 090023250 / Parcel ID: 090999- 918241- 000001 and Account # 090110238 / Parcel ID: 090999- 918242- 000006, and authorize the Acting City Manager to proceed with rezoning the property from A Agricultural) to 1- 1 ( Light Industrial) City Council Meeting Minutes- June 26, 2025 Page 5 A motion to declare City-owned land located at Frisco Road and Route 66 as surplus property, identified as Account # 090023250 / Parcel ID: 090999- 918241- 000001 and Account # 090110238 / Parcel ID: 090999- 918242-0000006, and authorizing the Acting City Manager to proceed with rezoning the property from A to I- 1, was made by Council Member Wootton and seconded by Council Member Shriver. Mayor Pillmore stated that the property would go through the proper procedures to be rezoned. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 15. Discussion and possible action regarding a request by Wallace Design on behalf of Life Church for an additional driveway off of Main Street/ Route 66 at 1101 E Main Street, as recommended by the Planning Commission A motion to approve a request by Wallace Design on behalf of Life Church for an additional driveway off of Main Street/ Route 66 at 1101 E Main Street with usage restricted to Wednesday evenings, Saturday evenings as necessary, and all- day Sundays. The approval is contingent upon a memorandum being drafted by the City Attorney agreed to by Life Church and reviewed by their legal counsel, recorded in the property records, and installation of a properly architected gate in compliance with City code, was made by Council Member Selby and seconded by Mayor Pillmore. AYES: Selby, Shriver, Zimmerman, Pillmore NAYS: Wootton VOTE: 4- 1 MOTION CARRIED 16. Discussion and possible action regarding a motion to rezone from R- 2 ( Residential Medium Density) to CG( Commercial General) from Miller Main Street located at 425 W Main Street, as recommended by the Planning Commission A motion to approve to rezone from R- 2 to CG from Miller Main Street located at 425 W Main Street, was made by Council Member Wootton and seconded by Council Member Zimmerman. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 17. Discussion and possible action regarding bids received for the Route 66 Sign Project, approving and awarding a contract, and acceptance of bonds, as recommended by the Acting City Manager A motion to approve the highest scoring bid, awarded to Metro Signs for the Route 66 Sign Project, including approval and awarding of the contract and acceptance of bonds, was made by Council Member Wootton and seconded by Council Member Shriver. Amy McAllister, 14175 W Hwy 66: Her concern was regarding the additional parking around the signs. Mayor Pillmore responded that the City will be handling that portion of the project, which is why it was not included in the bid process. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Meeting Minutes- June 26, 2025 Page 6 18. Discussion and possible action regarding approval of year- end budget amendments for FY 2024- 2025 A motion to approve the year- end budget amendments for FY 2024- 2025, was made by Council Member Wootton and seconded by Council Member Zimmerman. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 19. Discussion and possible action regarding proposals received for audit services, including selection of a proposal and authorizing execution of the engagement letter, as recommended by the Finance Director A motion to approve the proposal from Arledge & Associates for audit services and to authorize execution of the engagement letter, was made by Council Member Wootton and seconded by Council Member Zimmerman. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 20. Discussion and possible action on Ordinance No. 1476, an ordinance of the City of Yukon, Oklahoma, amending chapter 82, articles I, II, and III, by deleting in their entirety sec. 82- 1 through 82- 6; adopting new sec. 82- 1 to state a purpose, sec. 82- 2 to define terms, sec. 82- 3 to limit times for solicitation, excluding specific invitations or appointments, sec. 82- 4 to require orders be in duplicate, sec. 82- 5 to prohibit solicitation on posted premises in the absence of a prior invitation or appointment, sec. 82- 6 to prohibit soliciting in roadways or public rights- of- way, unless specially permitted, sec. 82- 7 creating the no knock list and prohibiting solicitation at residences on the no knock list; deleting in their entirety secs. 82- 29 through 82- 56; adopting new sec. 82- 29 requiring solicitor permits, stating times for application, and requiring carrying of permit and photo identification, new sec. 82- 30 creating application requirements, requiring referral and background check, establishing minimum age for solicitor permit and providing for permit renewal, new sec. 82- 31 establishing application and renewal permit fees, new sec. 82- 32 providing issuance, denial or revocation procedures and requirements, new sec. 82- 33 providing causes for revocation of permits, and sec. 82- 34 prohibiting transfer of permits; and, amending sec. 82- 57 to modify exemptions from ordinance; providing for repealer, providing for severability; and declaring an emergency. A motion to approve Ordinance No. 1476 as presented above, with one amendment to Section 82- 57A, adding a comma, space, and the word " scholastic" between " scouts" and religious" to include school fundraisers in the list of exemptions, was made by Mayor Pillmore and seconded by Council Member Zimmerman. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 20a. Discussion and possible action on approving the Emergency Clause for Ordinance No. 1476 A motion to approve the Emergency Clause for Ordinance No. 1476, was made by Mayor Pillmore and seconded by Council Member Wootton. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 21. Discussion and possible action to enter into executive session pursuant to 25 O. S. § 307( 8)( 3) to discuss the purchase or appraisal of real property  City Council Meeting Minutes- June 26, 2025 Page 7 A motion to enter into executive session at 8: 38 p.m., was made by Council Member Shriver and seconded by Council Member Wootton. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 22. Reconvene from executive session A motion to reconvene from executive session at 9: 01 p. m., was made by Council Member Wootton and seconded by Council Member Zimmerman. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 23. Discussion and possible action resulting from the executive session No action was taken resulting from the executive session. 24. Discussion and possible action regarding the City Manager job posting and applications received, with an update from the HR Director A motion to direct the Acting City Manager to ensure that the HR staff prepares binders of the pre- screened candidates, oI t candidate 6 , lications we' ve received for the City Manager position. The only pre- scre$ nirrg that should ke, performed by the HR team is a screening to assess whether each candidate meets the " friinimum standards as outlined in the job descriptions, and they should provide a list of all candidates that were screened out and the reason for screening them out. These binders of 011Acandidates are to be delivered to council members at the July 151 council meeting, was rrtade by Mayor Pillmore and seconded by Council Member Wootton,, Tamara Vickrey, HR Director," med th teouncil that the job was posted on May 16 and remained open for 30 days, closir June 16. She also noted that outreach was made to the 34 prior applicants from the previous hiring process, and 9 of those individuals reapplied. Including those 9, a total of 45 applications were received- 31 from in- state applicants and 14 from out- of-state applicants. AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 25. New Business None. 26. Reports This section is intended for the Mayor, Council Members, City Manager, and staff to make announcements, recognitions, etc. concerning municipal or community matters and is not intended for the conduct of City business by members of the public body. a) Financial Update- Brian Kriss, Finance Director Brian Kriss provided an update regarding the City' s current financial standings. b) Acting City Manager Jeff Deckard stated he had nothing to report at this time.  Minutes- June 26, 2025 Page 8 City Council Meeting c) City Council Members Council Member Selby thanked Jason Beal for his years of service and stated he will be greatly missed. She also reminded everyone that fireworks are not permitted within city limits. Council Member Zimmerman wished everyone a happy 4th of July and encouraged everyone to stay safe. Council Member Shriver also wished everyone a happy 4th of July and added, " Go Thunder." Council Member Wootton wished everyone a happy 4th of July and thanked the Acting City Manager for the work he has been doing over the last couple of weeks. Mayor Pillmore stated that the City' s 4' h of July festivities will kick off on July 3rd at the City Park beginning at 5: 00 p. m., and prior to that, there will be a triathlon at the City Splash Pad starting at 7: 30 a. m. 27. Adjournment The meeting adjourned at 9: 02 p. m. F doe- L don Pillmore, . yo 11111 j 4 0,14. Aptom4 Ashley Furry, ity Clerk 0As i U a71( 1 a J I I YUKON j u