Planning Commission

Planning Commission Minutes May 13, 2024 The City of Yukon Planning Commission held a Meeting on May 13, 2024 at 7:00 p.m. in the Centennial Building at 12 South 5th St. ROLL CALL: (Present) Jarrid Wright, Vice-Chairman Nick Grba, Commissioner Lee Clark, Commissioner Jeff Geis, Commissioner OTHERS PRESENT: Jessica Bloye, City Planner with J&A Julie Shannon, Planning Director Danielle O’Neal, Assistant Planning Director Mitchell Hort, Assistant City Manager & Dev Serv Director INVOCATION: Commissioner Geis FLAG SALUTE: Commissioner Wright SPECIAL PRESENTATION OF APPRECIATION FOR BILL BAKER: Commissioner Wright thanked former Planning Commission Chair, Bill Baker, for 10 years of service to the citizens of Yukon and presented a plaque from the City of Yukon. Mr. Baker thanked all of the planning commissioners for their time and staff for their support and gave special thanks to Councilwoman Donna Yanda for appointing him. 1.ITEM: APPROVAL OF THE MINUTES OF THE APRIL 8, 2024 MEETING Motion: Commissioner Grba made a make a motion to approve the minutes of the April 8, 2024 meeting. Seconded by: Commissioner Geis. The Vote: Ayes: Wright, Grba, Geis, Clark Nays: None Vote: 4-0 Motion Carried PLANNING COMMISSION MINUTES 2.ITEM: VISITORS (none) 3.ITEM: PC 2024-8 TO HEAR A REQUEST BY COY PROPERTIES TO VACATE AN EASEMENT AT 1800 COMMONS CIRCLE ALSO KNOWN AS THE COMMONS II OF YUKON. Legal: Lots 1, 2 and 3 in Block 1 of The Commons of Yukon II, an addition to the City of Yukon, Canadian County, Oklahoma according to the recorded plat thereof. Discussion: David Rhoads representing Coy Properties said that what happened was that the market changed after they had made grand plans for three buildings when they last re-platted. Now they just need it to be one lot and they do not need the easement to service the three lots now, so they are trying to get it vacated so they can put up a single building. Motion: Commissioner Grba stated “In the case of the Easement Vacation application by Coy Properties, LLC, we have read the staff report and received testimony at the public hearing. We find ourselves in agreement with the staff findings cited in the Staff Report. I move that this item be recommended for approval.” Seconded by: Commissioner Geis. The Vote: Ayes: Wright, Grba, Geis, Clark Nays: None Vote: 4-0 Motion Carried 4.ITEM PC 2024-9 TO HEAR A REQUEST BY COY PROPERTIES TO REPLAT TWO LOTS (1a & 3) INTO ONE LOT AT 1800 COMMONS CIRCLE ALSO KNOWN AS THE COMMONS II OF YUKON. Legal: Lots 1, 2 and 3 in Block 1 of The Commons of Yukon II, an addition to the City of Yukon, Canadian County, Oklahoma according to the recorded plat thereof. Discussion: David Rhoads representing Coy Properties said they wanted to turn the two lots back into one lot for one multi-tenant building. He said he was ok with the conditions recommended in the staff report. Motion: Commissioner Geis stated “In the case of the Final Plat of The Commons of Yukon III Being a Replat of Lots 1, 2 and 3, Block 1, The PLANNING COMMISSION MINUTES  Commons of Yukon II application by Grubbs Consulting, LLC on behalf of Coy Properties, LLC, we have read the staff report and received testimony at the public hearing. We find ourselves in agreement with the staff findings cited in the Staff Report. I move that this item be recommended for approval with the following additional conditions.” CONDITIONS: 1. Label all recording information for the below existing easements: a. 35-foot Drainage, Utility, and Common Area Easement b. 15-foot Utility Easement located in the southwest corner of the plat c. 20-foot utility easement abutting Health Center Parkway 2. Label the names of all adjacent subdivisions. Seconded by: Commissioner Clark. The Vote: Ayes: Wright, Grba, Geis, Clark Nays: None Vote: 4-0 Motion Carried 5.ITEM: PC 2024-10 DISCUSSION, CONSIDERATION AND POSSIBLE ACTION TO RECOMMEND THE ADOPTION OF AN ORDINANCE TO AMEND CHAPTER 215, UNIFIED DEVELOPMENT CODE, SECTION 309 SHORT-TERM RENTALS. Discussion: Assistant Planning Director, Danielle O’Neal said that after the joint meeting that we had with City Council, these were the amendments: 1. Deleted that only one short-term rental or bed and breakfast shall be allowed per property owner. 2. Added a minimum night stay by any guest for one night. Motion: Commissioner Grba stated “We have read the staff report and received testimony at the public hearing. We find ourselves in agreement with the staff findings cited in the Staff Report. I move that we recommend approval of proposed amendment to Article 3. Section 309 “Short-Term Rental and Bed & Breakfast Establishments” of Yukon, Oklahoma – Code of Ordinances. Seconded by: Commissioner Geis. The Vote: Ayes: Wright, Grba, Geis, Clark Nays: None Vote: 4-0 Motion Carried PLANNING COMMISSION MINUTES 6.ITEM PC 2024-11 DISCUSSION, CONSIDERATION AND POSSIBLE ACTION TO RECOMMEND THE ADOPTION OF AN ORDINANCE TO AMEND CHAPTER 18 BUSINESSES, AMENDING ARTICLE 6 SHORT-TERM RENTALS. Discussion: Assistant Planning Director, Danielle O’Neal said that this was from that same joint meeting of the Planning Commission and City Council to discuss Short-Term Rentals. The amendments were: 1. Deleting that individuals or an individual entity could not hold more than one license and 2. Added that a separate license shall be required for each individual property address. Motion: Commissioner Geis stated “We have read the staff report and received testimony at the public hearing. We find ourselves in agreement with the staff findings cited in the Staff Report. I move that we recommend approval of proposed amendment to Chapter 18, Article VI, Short Term Rental License of Yukon, Oklahoma – Code of Ordinances. Seconded by: Commissioner Clark. The Vote: Ayes: Wright, Grba, Geis, Clark Nays: None Vote: 4-0 Motion Carried 7.ITEM: NEW BUSINESS (none) 8.ITEM: OPEN DISCUSSION Assistant City Manager & Development Services Director, Mitchell Hort, said that there would be a special meeting of the City Council on May 14, 2024 where nominee, Steven Jones, would be recommended as a replacement for Bill Baker for planning commissioner. 9.ITEM ADJOURNMENT – NEXT MEETING JUNE 10, 2024 PLANNING COMMISSION MINUTES