City Council Meeting

City of Yuma City Council Meeting Agenda Wednesday, November 16, 2016 5:30 PM Yuma City Hall Council Chambers One City Plaza, Yuma Notice is hereby given, pursuant to Resolution R2008-55 that one or more members of the Yuma City Council may participate in person or by telephonic, video or internet conferencing. Voting procedures will remain as required by the Yuma City Charter and other applicable laws. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL FINAL CALL Final call for submission of Speaker Request Forms for agenda related items. PRESENTATIONS There are no presentations scheduled at this time. I. MOTION CONSENT AGENDA All items listed on the Motion Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a Councilmember so requests. In which event, the item will be removed from the Motion Consent Agenda and the vote or action will be taken separately. A. Approval of minutes of the following City Council meeting(s): 1. MC 2016-241 Regular Council Worksession Draft Minutes May 3, 2016 Attachments: 1. 2016_05_03_RWS_Minutes.docx 2. MC 2016-242 Council Citizen's Forum Draft Minutes September 6, 2016 Attachments: 1. 2016_09_06_CCF_Minutes.docx City of Yuma Page 1 Printed on 11/10/2016 City Council Meeting Agenda November 16, 2016 3. MC 2016-243 Regular Council Worksession Draft Minutes September 6, 2016 Attachments: 1. 2016_09_06_RWS_Minutes.docx B. Approval of staff recommendations: 1. MC 2015-000 Executive Sessions Executive Sessions may be held at the next regularly scheduled Special Worksession, Regular Worksession and City Council Meeting for personnel, legal, litigation and real estate matters pursuant to A.R.S. § 38-431.03 Section A (1), (3), (4), and (7). (City Attorney) 2. MC 2016-234 Liquor License: Yuma International Airport Approve a new Series #5 Government Liquor License application submitted by Gerald Hinkle, Jr., agent for Yuma International Airport located at 2191 E 32nd Street (LL16-16) (City Administration/City Clerk) (Lynda L. Bushong) Attachments: 1. RFCCA Liquor License: Yuma International Airport 2. MAP Liquor License: Yuma International Airport 3. MC 2016-235 Grant Award: State of Arizona - Department of Homeland Security Authorize the City Administrator to execute the required documents for the Arizona Department of Homeland Security Subrecipient Agreement 16-AZDOHS-SHGP-160409-01 to receive grant funding in the amount of $9,448.00. (Fire/Administration) (Steve Irr) Attachments: 1. RFCCA Grant Award: Confined Space Communications System 2. AGMT Grant Award: Confined Space Communications System City of Yuma Page 2 Printed on 11/10/2016 City Council Meeting Agenda November 16, 2016 4. MC 2016-236 Grant Award: Fire Prevention and Safety Grant - FEMA Award Authorize the City Administrator to execute the required documents for the Assistance to Firefighters Grant Program-Fire Prevention and Safety Grants Agreement #EMW-2015-FP-00482 to receive grant funding in the amount of $10,000.00. (Fire/Community Risk Reduction) (Steve Irr) Attachments: 1. RFCCA Grant Award: FEMA Award 2. AWARD Grant Award: FEMA Award 5. MC 2016-237 Grant Award: Arizona Governor's Office of Highway Safety Authorize the City Administrator to execute three grant agreements with the Arizona Governor's Office of Highway Safety for highway safety projects in accordance with Arizona's Federal Fiscal Year 2017-2018 Highway Safety Plan. (Police/Patrol) (John Lekan) Attachments: 1. RFCCA GOHS DUI Equipment 2. AGMT GOHS DUI Equipment 2016 6. MC 2016-238 Sole Source Contract: Avaya PBX Maintenance Renewal Agreement Authorize the City Administrator to enter into a one-year contract for Private Branch Exchange (PBX) Telephone System with the option to renew two additional one-year periods, depending on the appropriation of funds for an estimated annual cost of $56,134.00 to: Avaya, Inc., Phoenix, Arizona (Information Technology Services - Bid #2017-20000105) (Jim Hamersley) Attachments: 1. RFCCA Sole Source Contract: Avaya PBX Maintenance Renewal 2. AGMT (PD) Sole Source Contract: Avaya PBX Maintenance Agreement 3. AGMT (Public Works) Sole Source Contract: Avaya PBX Maintenance Agreement 4. AGMT (City Hall) Sole Source Contract: Avaya PBX Maintenance Agreement City of Yuma Page 3 Printed on 11/10/2016 City Council Meeting Agenda November 16, 2016 7. MC 2016-239 Preliminary and Final Plat: Gomez Plaza Subdivision Approve the preliminary and final plat for the Gomez Plaza Subdivision. The property is located near the southeast corner of 16th Street and Sunridge Drive, Yuma, AZ. The applicant is Dahl, Robins, and Associates, Inc., on behalf of Fortuna de Oro, LLC. (SUBD-12260-2015) (Community Development/Community Planning) (Laurie Lineberry) Attachments: 1. RFCCA Preliminary and Final Plat: Gomez Plaza Subdivision 2. P&Z RPT Preliminary and Final Plat: Gomez Plaza Subdivision 8. MC 2016-240 Consent Agreement: U.S. Bureau of Reclamation Authorize the City Administrator to execute a Consent Agreement with United States Department of the Interior, Bureau of Reclamation (BOR) to reconstruct 24th Street within rights-of-way owned by BOR. (Engineering) (Joshua Scott) Attachments: 1. RFCCA Consent Agmt: BOR 24th Street 2. AGMT Consent Agreement: BOR 24th Street II. RESOLUTION CONSENT AGENDA All items listed on the Resolution Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Resolution Consent Agenda and the vote or action will be taken separately. There are no resolutions scheduled for adoption at this time. City of Yuma Page 4 Printed on 11/10/2016 City Council Meeting Agenda November 16, 2016 III. ADOPTION OF ORDINANCES CONSENT AGENDA All items listed on the Ordinances Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Ordinance Consent Agenda and the vote or action will be taken separately. 1. O2016-033 Amendment to Yuma City Code: Title 13, Chapter 130, Section 055 "Removal of Wastes" and Section 999 "Penalty" Amend Yuma City Code, Title 13, Chapter 130, Section 055 and Section 999 to require the immediate removal of animal feces from property other than the property of the animal owner, and providing a penalty for failure to comply. (Police/Patrol) (John Lekan) Attachments: 1. RFCCA Removal of Waste 2. ORD Removal of Waste 2. O2016-035 Right-of-Way Vacation and Exchange: 1st Bank Yuma Authorize vacating a portion of 4th Avenue right-of-way in exchange for additional rights-of-way from 1st Bank Yuma, an Arizona Corporation. (Engineering/Development Engineering) (Joshua Scott) Attachments: 1. RFCCA 1st Bank Yuma ROW Exchange 2. MAP 1st Bank Yuma ROW Exchange 3. ORD 1st Bank Yuma ROW Exchange 4. EXH. ROW Exchange 1st Bank Yuma City of Yuma Page 5 Printed on 11/10/2016 City Council Meeting Agenda November 16, 2016 IV. INTRODUCTION OF ORDINANCES The following ordinance(s) is presented to the City Council for introduction. No vote or action by the City Council is necessary. However, the City Council may, at its option, vote or take action where appropriate. Ordinances given introduction are generally presented to the City Council for adoption at the next Regular City Council meeting. 1. O2016-038 Declare Property Surplus and Authorize Sale Through a Competitive Bid Process: Avenue 4-1/2 E and 36th Street Declare as surplus approximately 17 acres of City-owned real property located at the northwest corner of 36th Street and Avenue 4-1/2 E and authorize the sale of the surplus property through a Request for Proposal/Request for Offer competitive process. (Administration) (Ricky Rinehart) Attachments: 1. RFCCA Declare Surplus: 4 1/2 E & 36th Street 2. SUPP DOC Declare Surplus: 4 1/2 E and 36th St 3. ORD Declare Surplus: 4 1/2 E & 36th Street 4. EXH A Declare Surplus: 4 1/2 E and 36th Street 2. O2016-039 Declare Property Surplus and Authorize Sale: Northeast corner of 1st Street and Madison Avenue Declare a parcel of real property surplus and authorize the sale of all or part of the surplus parcel located at the Northeast corner of 1st Street and Madison Avenue. (Administration/YCNHA) (Charles Flynn) Attachments: 1. RFCCA Declare Surplus/Sale: Jones St. and Madison Ave. 2. MAP Declare Surplus/Sale: Jones Street and Madison 3. ORD Declare Surplus/Sale: SEC Jones St & Madison Ave - Surplus Land V. PUBLIC HEARING AND RELATED ITEMS There are no public hearings scheduled at this time. FINAL CALL Final call for submission of Speaker Request Forms for Call to the Public. City of Yuma Page 6 Printed on 11/10/2016 City Council Meeting Agenda November 16, 2016 VI. APPOINTMENTS, ANNOUNCEMENTS AND SCHEDULING Discussion and possible action on the following items: 1. Appointments: • Library Board of Trustees: One appointment to an unexpired term. 2. Announcements: City Council report on meetings/events attended – City Council report on issues discussed in meetings/events attended by a City Council representative in their official capacity as the City’s representative during the period of November 3, 2016 through November 16, 2016. City Council questions regarding the update must be limited solely for clarification purposes. If further discussion is warranted, the issue will be added to a future agenda for a detailed briefing. City Council report of upcoming meetings. City Council request for agenda items to be placed on future agendas. 3. Scheduling: Motion to schedule future City Council meetings pursuant to Arizona Revised Statutes Section 38-431.02 and the Yuma City Code, Chapter 30. VII. SUMMARY OF CURRENT EVENTS This is the City Administrator’s opportunity to give notice to the City Council of current events impacting the City. Comments are intended to be informational only and no discussion, deliberation or decision will occur on this item. VIII. CALL TO THE PUBLIC Members of the public may address the City Council on matters that are not listed on the City Council agenda. The City Council cannot discuss or take legal action on any matter raised unless it is properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual members of the City Council may respond to criticism made by those who have addressed the City Council, may ask staff to review a matter or may ask that a matter be placed on a future agenda. All City Council meetings are recorded and videotaped. City of Yuma Page 7 Printed on 11/10/2016 City Council Meeting Agenda November 16, 2016 IX. EXECUTIVE SESSION An Executive Session may be called during the public meeting for the purpose of receiving legal advice for items on this agenda pursuant to A.R.S. Section 38-431.03 A (1, 3, 4 and/or 7) and the following items: There are no Executive Session agenda items scheduled at this time. ADJOURNMENT In accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, the City of Yuma does not discriminate on the basis of disability in the admission of or access to, or treatment or employment in, its programs, activities, or services. For information regarding rights and provisions of the ADA or Section 504, or to request reasonable accommodations for participation in City programs, activities, or services contact: ADA/Section 504 Coordinator, City of Yuma Human Resources Department, One City Plaza, Yuma, AZ 85364-1436; (928) 373-5125 or TTY (928) 373-5149. City of Yuma Page 8 Printed on 11/10/2016