City Council Meeting

City of Yuma City Council Meeting Agenda Wednesday, December 7, 2016 5:30 PM Yuma City Hall Council Chambers One City Plaza, Yuma Notice is hereby given, pursuant to Resolution R2008-55 that one or more members of the Yuma City Council may participate in person or by telephonic, video or internet conferencing. Voting procedures will remain as required by the Yuma City Charter and other applicable laws. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL FINAL CALL Final call for submission of Speaker Request Forms for agenda related items. PRESENTATIONS • Recognition of Pecan Garden Club donation I. MOTION CONSENT AGENDA All items listed on the Motion Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a Councilmember so requests. In which event, the item will be removed from the Motion Consent Agenda and the vote or action will be taken separately. A. Approval of minutes of the following City Council meeting(s): 1. MC 2016-252 Citizen's Forum Draft Minutes September 20, 2016 Attachments: 1. 2016_09_20_CCF_Minutes.docx 2. MC 2016-253 Regular Council Worksession Draft Minutes September 20, 2016 Attachments: 1. 2016_09_20_RWS_Minutes.docx City of Yuma Page 1 Printed on 12/1/2016 City Council Meeting Agenda December 7, 2016 3. MC 2016-254 Special Worksession/Roundtable Draft Minutes September 6, 2016 Attachments: 1. 2016_09_06_SWS_Minutes.docx 4. MC 2016-255 Regular Council Meeting Draft Minutes May 4, 2016 Attachments: 1. 2016_05_04_RCM_Minutes.docx B. Approval of staff recommendations: 1. MC 2015-000 Executive Sessions Executive Sessions may be held at the next regularly scheduled Special Worksession, Regular Worksession and City Council Meeting for personnel, legal, litigation and real estate matters pursuant to A.R.S. § 38-431.03 Section A (1), (3), (4), and (7). (City Attorney) 2. MC 2016-244 Special Event Liquor License: Fort Yuma Rotary Club - Mardi Gras on Main Approve a Special Event Liquor License Application submitted by Lori Vandersloot on behalf of the Fort Yuma Rotary Club for Mardi Gras on Main. The event will take place on Main Street between 1st Street and 3rd Street on Friday, February 10, 2017, from 4:00 p.m. to 12:00 a.m. (SP16-27) (City Administration/City Clerk) (Lynda L. Bushong) Attachments: 1. RFCCA Special Event Liquor License: Fort Yuma Rotary Club 3. MC 2016-245 Bid Award: Transit Van and Closed Circuit Television (CCTV) Mobile Video System Authorize the purchase of a 2017 Transit Van and Closed Circuit Television Mobile Video System, utilizing the National Joint Powers Alliance contract and the City of Yuma's contract for a total cost of $127,792.71 to: Bill Alexander Ford Automotive, Yuma, Arizona - $40,795.07 (vehicle) and Haaker Equipment Company, La Verne, California - $86,997.64 (CCTV equipment). (Bid #2017-20000104) (Jay Simonton / Robin R. Wilson) Attachments: RFCCA Bid Award: CCTV Mobile Video System and Transit Van City of Yuma Page 2 Printed on 12/1/2016 City Council Meeting Agenda December 7, 2016 4. MC 2016-246 Declare Surplus and Award of Sale of Firearms Declare Surplus and Award of Firearms to the highest responsive/responsible offer for the Sale of Firearms for a total of $8,220.00 from the following vendor: Sierra Auction, Phoenix, Arizona. (Police Department - RFO #2017-20000066) (John Lekan / Robin R. Wilson) Attachments: 1. RFCCA Surplus and Award of Sale of Firearms.docx 2. SPRDSHEET Surplus and Award of Sale of Firearms 3. SUPRT Surplus and Award of Sale of Firearms List of Firearms 5. MC 2016-247 Proposal Rejection: Professional Title and Escrow Services Reject all proposals received for Professional Title and Escrow Services. (City Administration - RFQ #2017-20000059) (Ricky Rinehart / Robin Wilson) Attachments: 1. RFCCA Professional Title and Escrow Services.docx 6. MC 2016-248 Agreement: Arizona Department of Homeland Security Authorize the City Administrator to execute an agreement with the Arizona Department of Homeland Security for reimbursement of funds expended for overtime and mileage for activities in support of Operation Stonegarden. (Police/Patrol) (John Lekan) Attachments: 1. RFCCA Agmt: Dept. of Homeland Security OT Mileage 2. AGMT Dept of Homeland Security OPSG Overtime and Mileage 7. MC 2016-249 Grant Agreement: Arizona Department of Homeland Security Authorize the City Administrator to execute a grant agreement with the Arizona Department of Homeland Security for reimbursement of funds expended for materials, labor, and travel as it relates to the Critical Infrastructure Upgrade -YRCS Interoperability Radio Console / Gateway Phase II, for the purpose of public safety. (ITS) (James Hamersley) Attachments: 1. RFCCA Grant Award: Az Dept. of Homeland Security 2. GRANT AWARD Az Dept. of Homeland Security City of Yuma Page 3 Printed on 12/1/2016 City Council Meeting Agenda December 7, 2016 8. MC 2016-251 Request for Proposal/Offer (RFP/RFO): Sale of Property 4-1/2 E and 36th Street Authorize the City Administrator to negotiate the Sale of Property at 4-1/2 E and 36th Street with ST Partners, LLC, Gainesville, Georgia. (City Administration - RFP/RFO #2017-20000102) (Ricky Rinehart) Attachments: 1. RFCCA RFP/RFO Sale of Property 4 1/2 E. and 36th St. 2. SPRDSHEET RFP/RFO Sale of Property 4 1/2 E. and 36th St. II. RESOLUTION CONSENT AGENDA All items listed on the Resolution Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Resolution Consent Agenda and the vote or action will be taken separately. 1. R2016-038 Facilities Maintenance Agreement: Fernando Castro Authorize the City Administrator to execute a Facilities Maintenance Agreement (sublicense) permitting Fernando Castro, a residential contractor, and future property owners of record, to use Yuma County Water Users' Association property under a license granted to the City of Yuma, and to record said agreement against the two properties of record. (Engineering/Development Engineering) (Joshua Scott) Attachments: 1. RFCCA Facilities Maintenance Agmt. 2. MAP Facilities Maintenance Agmt Fernando Castro 3. RES Facilities Maintenance Agmt Fernando Castro 4. AGMT Facilities Maintenance Agreement Fernando Castro 5. Encroachment License Facilities Maintenance Agmt Fernando Castro City of Yuma Page 4 Printed on 12/1/2016 City Council Meeting Agenda December 7, 2016 III. ADOPTION OF ORDINANCES CONSENT AGENDA All items listed on the Ordinances Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Ordinance Consent Agenda and the vote or action will be taken separately. 1. O2016-038 Declare Property Surplus and Authorize Sale Through a Competitive Bid Process: Avenue 4-1/2 E and 36th Street Declare as surplus approximately 17 acres of City-owned real property located at the northwest corner of 36th Street and Avenue 4-1/2 E and authorize the sale of the surplus property through a Request for Proposal/Request for Offer competitive process. (Administration) (Ricky Rinehart) Attachments: 1. RFCCA Declare Surplus: 4 1/2 E & 36th Street 2. SUPP DOC Declare Surplus: 4 1/2 E and 36th St 3. ORD Declare Surplus: 4 1/2 E & 36th Street 4. EXH A Declare Surplus: 4 1/2 E and 36th Street 2. O2016-039 Declare Property Surplus and Authorize Sale: Northeast corner of 1st Street and Madison Avenue Declare a parcel of real property surplus and authorize the sale of all or part of the surplus parcel located at the Northeast corner of 1st Street and Madison Avenue. (Administration/YCNHA) (Charles Flynn) Attachments: 1. RFCCA Declare Surplus/Sale: 1st St. and Madison Ave. 2. MAP Declare Surplus/Sale: 1st St. and Madison Avenue 3. ORD Declare Surplus/Sale: 1st St. and Madison Ave. City of Yuma Page 5 Printed on 12/1/2016 City Council Meeting Agenda December 7, 2016 IV. INTRODUCTION OF ORDINANCES The following ordinance(s) is presented to the City Council for introduction. No vote or action by the City Council is necessary. However, the City Council may, at its option, vote or take action where appropriate. Ordinances given introduction are generally presented to the City Council for adoption at the next Regular City Council meeting. 1. O2016-040 Multiple Property Right of Way Adjustments: 1113 W 16th Street and South of 1113 on Avenue A Create or reserve separate utilities and shared access easements, declare described right-of-way and portion of an alley surplus for City use, authorize the vacating of the surplus right-of-way and portion of an alley to the adjacent property owner through the recording of a deed and payment to the City of the purchase price, and in the alternative, vacate the right-of-way and alley to the City and authorize the sale of the surplus right-of-way and alley with the sale of the adjacent parcel (previously declared surplus and authorized for sale by Ordinance No. O2013-38). (Administration) (Ricky Rinehart) Attachments: 1. RFCCA Vacate Surplus ROW 16th St. Ave A 2. MAP Vacate Surplus ROW 16th St. Ave A 3. ORD Vacate Surplus ROW SEC 16th St Ave A V. PUBLIC HEARING AND RELATED ITEMS There are no public hearings scheduled at this time. FINAL CALL Final call for submission of Speaker Request Forms for Call to the Public. VI. APPOINTMENTS, ANNOUNCEMENTS AND SCHEDULING Discussion and possible action on the following items: 1. Appointments: • Municipal Court Judge Pro Tem: Two reappointments City of Yuma Page 6 Printed on 12/1/2016 City Council Meeting Agenda December 7, 2016 2. Announcements: City Council report on meetings/events attended – City Council report on issues discussed in meetings/events attended by a City Council representative in their official capacity as the City’s representative during the period of November 17, 2016 through December 7, 2016. City Council questions regarding the update must be limited solely for clarification purposes. If further discussion is warranted, the issue will be added to a future agenda for a detailed briefing. City Council report of upcoming meetings. City Council request for agenda items to be placed on future agendas. 3. Scheduling: Motion to schedule future City Council meetings pursuant to Arizona Revised Statutes Section 38-431.02 and the Yuma City Code, Chapter 30. VII. SUMMARY OF CURRENT EVENTS This is the City Administrator’s opportunity to give notice to the City Council of current events impacting the City. Comments are intended to be informational only and no discussion, deliberation or decision will occur on this item. VIII. CALL TO THE PUBLIC Members of the public may address the City Council on matters that are not listed on the City Council agenda. The City Council cannot discuss or take legal action on any matter raised unless it is properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual members of the City Council may respond to criticism made by those who have addressed the City Council, may ask staff to review a matter or may ask that a matter be placed on a future agenda. All City Council meetings are recorded and videotaped. IX. EXECUTIVE SESSION An Executive Session may be called during the public meeting for the purpose of receiving legal advice for items on this agenda pursuant to A.R.S. Section 38-431.03 A (1, 3, 4 and/or 7) and the following items: A. Discussion, consultation with and/or instruction to legal counsel, regarding Open Meeting Law. (A.R.S. 38-431.03 A3 & A4) City of Yuma Page 7 Printed on 12/1/2016 City Council Meeting Agenda December 7, 2016 B. Discussion, consultation with and/or instruction to legal counsel, regarding the following ordinances (A.R.S. 38-431.03 A3 & A4): • O2016-038: Declare property surplus and authorize sale through a competitive bid process of property located at Avenue 4 ½ E and 36th Street. • O2016-039: Declare property surplus and authorize sale of property located at the northeast corner of 1st Street and Madison Avenue. C. Discussion, consultation with and/or instruction to legal counsel, regarding legal issues related to an amendment to the standard plat conditions. (A.R.S. 38-431.03 A3 & A4) ADJOURNMENT In accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, the City of Yuma does not discriminate on the basis of disability in the admission of or access to, or treatment or employment in, its programs, activities, or services. For information regarding rights and provisions of the ADA or Section 504, or to request reasonable accommodations for participation in City programs, activities, or services contact: ADA/Section 504 Coordinator, City of Yuma Human Resources Department, One City Plaza, Yuma, AZ 85364-1436; (928) 373-5125 or TTY (928) 373-5149. City of Yuma Page 8 Printed on 12/1/2016