City Council Meeting

City of Yuma City Council Meeting Agenda Wednesday, June 20, 2018 5:30 PM Yuma City Hall Council Chambers One City Plaza, Yuma Notice is hereby given, pursuant to Resolution R2015-047 that one or more members of the Yuma City Council may participate in person or by telephonic, video or internet conferencing. Voting procedures will remain as required by the Yuma City Charter and other applicable laws. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL FINAL CALL Final call for submission of Speaker Request Forms for agenda related items. PRESENTATIONS • Recognition of Free Swim Donations I. MOTION CONSENT AGENDA All items listed on the Motion Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a Councilmember so requests. In which event, the item will be removed from the Motion Consent Agenda and the vote or action will be taken separately. A. Approval of minutes of the following City Council meeting(s): 1. MC 2018-116 Regular City Council Worksession Draft Minutes January 16, 2018 Attachments: 1. 2018_01_16_RWS Minutes 2. MC 2018-117 Regular City Council Meeting Draft Minutes January 17, 2018 Attachments: 1. 2018_01_17_RCM Minutes City of Yuma Page 1 Printed on 6/14/2018 City Council Meeting Agenda June 20, 2018 3. MC 2018-118 Council Citizen Forum Draft Minutes April 3, 2018 Attachments: 1. 2018_04_03_CF Minutes 4. MC 2018-119 Council Citizen Forum Draft Minutes May 15, 2018 Attachments: 1. 2018_05_15_CF Minutes 5. MC 2018-120 Council Citizen Forum Draft Minutes June 5, 2018 Attachments: 1. 2018_06_05_CF Minutes B. Approval of staff recommendations: 1. MC 2015-000 Executive Sessions Executive Sessions may be held at the next regularly scheduled Special Worksession, Regular Worksession and City Council Meeting for personnel, legal, litigation and real estate matters pursuant to A.R.S. § 38-431.03 Section A (1), (3), (4), and (7). (City Attorney) 2. MC 2018-100 Special Event Liquor License: Desert Elite Basketball Club, Inc. - Michelada Festival Approve a Special Event Liquor License application submitted by Anna Martinez on behalf of the Desert Elite Basketball Club, Inc., for the Michelada Festival. The event will take place at the Colorado River State Historic Park, located at 201 N. 4th Avenue, on Saturday, September 29, 2018, from 5:00 p.m. to 12:00 a.m. (SP18-24) (City Administration/City Clerk) (Lynda L. Bushong) Attachments: 1. RFCCA Special Event Liquor License - Desert Elite Basketball Club, Inc. 3. MC 2018-107 Cooperative Purchase Agreement: Two 2019 Peterbilt Model 337 - 12' Flatbed Heavy Duty Truck Chassis Authorize the purchase of two 2019 Peterbilt Model 337 12' Flatbed heavy duty truck chassis with pintle hitch and mounted tool boxes utilizing the cooperative purchase agreement originated by the State of Arizona Procurement Office, for a total cost of $201,592.02 to: Rush Truck Center - Yuma, Yuma, Arizona. (Utilities - Bid #2018-20000185) (Jay Simonton / Robin R. Wilson) Attachments: 1. RFCCA Cooperative Purchase Agreement: Flatbed Heavy Duty Truck Chassis City of Yuma Page 2 Printed on 6/14/2018 City Council Meeting Agenda June 20, 2018 4. MC 2018-108 Cooperative Purchase Agreement: Vactor 2100 Plus - Sewer Cleaner / Vacuum System Mounted On A Heavy Duty Truck Chassis Authorize the purchase of a 2019 Peterbilt Vactor 2100 Plus - Sewer Cleaner / Vacuum System Mounted On A Heavy Duty Truck Chassis utilizing the cooperative purchase agreement originated by the State of Arizona Procurement Office, for a total cost of $414,132.24 to: Rush Truck Center - Yuma, Yuma Arizona. (Utilities - Bid #2018-20000183) (Jay Simonton / Robin R. Wilson) Attachments: 1. RFCCA Cooperative Purchase Agreement: Vactor 2100 Plus 5. MC 2018-109 Cooperative Purchase Agreement: Vactor Hydro Excavation Machine Authorize the purchase of a 2019 Peterbilt Vactor HXX Prodigy Hydro Excavation Machine with positive displacement vacuum system mounted on a heavy duty truck chassis by utilizing the cooperative purchase agreement originated by the State of Arizona Procurement Office for a total cost of $357,887.73 to: Rush Truck Center - Yuma, Yuma Arizona. (Utilities - Bid #2018-20000184) (Jay Simonton / Robin R. Wilson) Attachments: 1. RFCCA Cooperative Purchase Agreement: Vactor Hydro Excavation Machine 6. MC 2018-110 Sole Source Contract: Official Advertising Award a five-year sole source contract for official advertising, renewable one year at a time, at an estimated average annual expenditure of $53,000.00 for various City departments to: Yuma Sun, Inc., Yuma Arizona. (Bid #2018-20000182 - Citywide) (Robin R. Wilson) Attachments: 1. RFCCA Sole Source Contract: Official Advertising 7. MC 2018-111 Job Order Authorization: Avenue A Paving Authorize a job order with DPE Construction, Inc. (DPE) in the amount not to exceed $961,782.43 for pavement replacement on Avenue A from 32nd Street to 36th Street pursuant to the City's Municipal Utility and Roadway Infrastructure Refurbishment and Replacement Job Order Contract. (Engineering) (Jeffrey A. Kramer) Attachments: 1. RFCCA Job Order Auth: Ave A Paving City of Yuma Page 3 Printed on 6/14/2018 City Council Meeting Agenda June 20, 2018 8. MC 2018-112 Outside Agency Agreement: Yuma Visitors Bureau Authorize and direct the City Administrator to execute an agreement with Yuma Visitors Bureau providing for Fiscal Year 2018-2019 funding in the amount of $600,000.00 and setting performance standards for the Yuma Visitors Bureau. (City Administration) (Greg Wilkinson) Attachments: 1. RFCCA Outside Agency Agmt.: Yuma Visitors Bureau 2. AGR Outside Agency Agmt.: Yuma Visitors Bureau 9. MC 2018-113 2018 Annual Action Plan - Community Development Block Grant and HOME Investment Partnership Funds Approve the City of Yuma 2018 Community Development Block Grant (CDBG) and HOME Investment Partnership Annual Action Plan and authorize the City Administrator to execute funding agreements with the U.S. Department of Housing and Urban Development (HUD). (Community Development/Neighborhood Services) (Laurie Lineberry) Attachments: 1. RFCCA 2018 Annual Action Plan: CDBG and HOME 2. SUPP 2018 Annual Action Plan: CDBG and HOME 3. PLAN 2018 Annual Action Plan: CDBG and HOME 10. MC 2018-114 Agreement Amendment: Yuma Area Benefits Consortium Authorize the City Administrator to execute 'Second Amendment to the Amended and Restated Agreement and Declaration of Trust of the Yuma Area Benefits Consortium' to eliminate the Yuma Elementary School District No. One as a participating entity; to add the Housing Authority of the City of Yuma as an additional participating entity; and to specify the procedure for readmission to the Yuma Area Benefits Consortium. (Human Resources) (Monica Welch) Attachments: 1. RFCCA Agreement Amendment: YABC 2. AGMT Agreement Amendment: YABC City of Yuma Page 4 Printed on 6/14/2018 City Council Meeting Agenda June 20, 2018 11. MC 2018-115 Real Property Exchange: Maha, LLC Option Agreement Acquire the first of two parcels of real property located at 1230 S. 2nd Avenue through an exchange for surplus City-owned property in accordance with the terms of the attached Option Agreement. Approval of this motion authorizes City staff to exercise the option. (Utilities) (Jay Simonton) Attachments: 1. RFCCA Real Property Exchange: Maha, LLC 2. AGMT Real Property Exchange: Maha, LLC II. RESOLUTION CONSENT AGENDA All items listed on the Resolution Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Resolution Consent Agenda and the vote or action will be taken separately. There are no resolutions scheduled for adoption at this time. III. ADOPTION OF ORDINANCES CONSENT AGENDA All items listed on the Ordinances Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Ordinance Consent Agenda and the vote or action will be taken separately. 1. O2018-025 Declare Surplus and Authorize Transfer: Arizona Department of Veterans' Services Declare certain property at the southeast corner of Avenue 6E and the 34th Street alignment surplus, authorize conveyance of the property to the State of Arizona, Department of Veterans' Services, with an automatic reverter if certain conditions are not met. This ordinance is proposed for adoption with an emergency clause. (City Administration) (Greg Wilkinson) Attachments: 1. RFCCA Declare Surplus and Authorize Transfer: Az Dept. of Veterans' Svcs 2. MAP Declare Surplus and Authorize Transfer: Az Dept of Veterans' Svcs 3. ORD Declare Surplus and Authorize Transfer: Az Dept of Veterans' Svcs City of Yuma Page 5 Printed on 6/14/2018 City Council Meeting Agenda June 20, 2018 2. O2018-026 Exchange or Sale of Surplus Property: 40th Street and Avenue 3E Declare City-owned vacant property surplus and authorize exchange of the surplus property for necessary acquisition or in the alternative, authorize a sale of the surplus property through a competitive process. (Utilities) (Jay Simonton) Attachments: 1. RFCCA Exchange or Sale of Surplus Property: 40th St. and Ave 3E 2. MAP Exchange or Sale of Surplus Property: 40th St. and Ave 3E 3. ORD Exchange or Sale of Surplus Property: 40th St. and Ave 3E 3. O2018-027 Rezoning of Property: 2555 E. Gila Ridge Road Rezone approximately 4.8 acres from the Industrial Park (I-P) District to the General Commercial (B-2) District, for the property located at 2555 E. Gila Ridge Road. (Community Development/Community Planning) (Laurie Lineberry). Attachments: 1. RFCCA Rezoning of Property: 2555 E. Gila Ridge Road 2. P&Z RPT Rezoning of Property; 2555 E. Gila Ridge Road 3. ORD Rezoning of Property: 2555 E. Gila Ridge Road 4. O2018-028 Adopt the 2018-2019 Primary Property Tax Levy and Mall Maintenance District Property Tax Levy Adopt the 2018-2019 Primary Property Tax Levy and Mall Maintenance District Property Tax Levy (Finance/Administration) (Pat Wicks) Attachments: 1. RFCCA Primary Property and Mall Maintenance District Property Tax Levy 2. ORD Primary Property and Mall Maintenance District Property Tax Levy IV. INTRODUCTION OF ORDINANCES The following ordinance(s) is presented to the City Council for introduction. No vote or action by the City Council is necessary. However, the City Council may, at its option, vote or take action where appropriate. Ordinances given introduction are generally presented to the City Council for adoption at the next Regular City Council meeting. There are no ordinances scheduled for introduction at this time. City of Yuma Page 6 Printed on 6/14/2018 City Council Meeting Agenda June 20, 2018 V. PUBLIC HEARING AND RELATED ITEMS There are no public hearings scheduled at this time. FINAL CALL Final call for submission of Speaker Request Forms for Call to the Public. VI. APPOINTMENTS, ANNOUNCEMENTS AND SCHEDULING Discussion and possible action on the following items: 1. Appointments: • Water and Sewer Commission: Two appointments • Workers' Compensation Trust Board: Two appointments 2. Announcements: City Council report on meetings/events attended – City Council report on issues discussed in meetings/events attended by a City Council representative in their official capacity as the City’s representative during the period of June 7, 2018 through June 20, 2018. City Council questions regarding the update must be limited solely for clarification purposes. If further discussion is warranted, the issue will be added to a future agenda for a detailed briefing. City Council report of upcoming meetings. City Council request for agenda items to be placed on future agendas. 3. Scheduling: Motion to schedule future City Council meetings pursuant to Arizona Revised Statutes Section 38-431.02 and the Yuma City Code, Chapter 30. VII. SUMMARY OF CURRENT EVENTS This is the City Administrator’s opportunity to give notice to the City Council of current events impacting the City. Comments are intended to be informational only and no discussion, deliberation or decision will occur on this item. City of Yuma Page 7 Printed on 6/14/2018 City Council Meeting Agenda June 20, 2018 VIII. CALL TO THE PUBLIC Members of the public may address the City Council on matters that are not listed on the City Council agenda. The City Council cannot discuss or take legal action on any matter raised unless it is properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual members of the City Council may respond to criticism made by those who have addressed the City Council, may ask staff to review a matter or may ask that a matter be placed on a future agenda. All City Council meetings are recorded and videotaped. IX. EXECUTIVE SESSION An Executive Session may be called during the public meeting for the purpose of receiving legal advice for items on this agenda pursuant to A.R.S. Section 38-431.03 A (1, 3, 4 and/or 7) and the following items: A. Discussion, consultation with and/or instruction to legal counsel regarding Avenue 6E Investments, et al v. COY. (ARS 38-431.03 A3 & A4) B. Discussion, consultation with and/or instruction to legal counsel regarding SB 1140 and the City of Yuma’s Cable Television License Agreement. (ARS 38-431.03 A3 & A4) ADJOURNMENT In accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, the City of Yuma does not discriminate on the basis of disability in the admission of or access to, or treatment or employment in, its programs, activities, or services. For information regarding rights and provisions of the ADA or Section 504, or to request reasonable accommodations for participation in City programs, activities, or services contact: ADA/Section 504 Coordinator, City of Yuma Human Resources Department, One City Plaza, Yuma, AZ 85364-1436; (928) 373-5125 or TTY (928) 373-5149. City of Yuma Page 8 Printed on 6/14/2018