City Council Meeting

City of Yuma City Council Meeting Agenda Wednesday, March 20, 2019 5:30 PM Yuma City Hall Council Chambers One City Plaza, Yuma Notice is hereby given, pursuant to Resolution R2015-047 that one or more members of the Yuma City Council may participate in person or by telephonic, video or internet conferencing. Voting procedures will remain as required by the Yuma City Charter and other applicable laws. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL FINAL CALL Final call for submission of Speaker Request Forms for agenda related items. PRESENTATIONS There are no presentations scheduled at this time. I. MOTION CONSENT AGENDA All items listed on the Motion Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a Councilmember so requests. In which event, the item will be removed from the Motion Consent Agenda and the vote or action will be taken separately. A. Approval of minutes of the following City Council meeting(s): 1. MC 2019-061 Regular Council Worksession Draft Minutes September 4, 2018 Attachments: 2018 09 04 RWS Minutes 2. MC 2019-062 Regular Council Worksession Draft Minutes October 16, 2018 Attachments: 2018 10 16 RWS Minutes City of Yuma Page 1 Printed on 3/15/2019 City Council Meeting Agenda March 20, 2019 3. MC 2019-063 Regular Council Worksession Draft Minutes February 19, 2019 Attachments: 2019 02 19 RWS Minutes B. Approval of staff recommendations: 1. MC 2015-000 Executive Sessions Executive Sessions may be held at the next regularly scheduled Special Worksession, Regular Worksession and City Council Meeting for personnel, legal, litigation and real estate matters pursuant to A.R.S. § 38-431.03 Section A (1), (3), (4), and (7). (City Attorney) 2. MC 2019-055 Special Event Liquor License: City of Yuma, Parks & Recreation Department - ARTbeat Approve a Special Event Liquor License application submitted by Lindsay Benacka on behalf of the City of Yuma, Parks & Recreation Department for ARTbeat. The event will take place on Main Street, between the 100-300 blocks, on Saturday, April 20, 2019, from 3:00 p.m. to 10:00 p.m. (SP19-10) (City Administration/City Clerk) (Lynda L. Bushong) Attachments: 1. RFCCA Special Event Liquor License: City of Yuma, Parks & Recreation Department 2. MAP Special Event Liquor License: City of Yuma, Parks & Recreation Department 3. MC 2019-056 Cooperative Purchase Agreement: Ground and Turf Maintenance Equipment Authorize the purchase of a Toro Groundmaster 5900 industrial grounds mower utilizing the Mohave Education Services coopertive purchase agreement, for a total cost of $104,071.04 to: Simpson Norton Corporation, Goodyear, Arizona. (Parks & Recreation / Bid #2019-20000126) (Debbie Wendt / Robin Wilson) Attachments: 1. RFCCA Cooperative Purchase Agreement: Ground and Turf Maintenance Equipment City of Yuma Page 2 Printed on 3/15/2019 City Council Meeting Agenda March 20, 2019 4. MC 2019-057 Intergovernmental Agreement: Arizona Game and Fish Commission Authorize the execution of an Intergovernmental Agreement (IGA) with the Arizona Game and Fish Commission, through the Arizona Game and Fish Department (AGFD) to conduct a Community Fishing Program with the City of Yuma for a total not to exceed $8,365.00 over the five-year agreement. (Parks and Recreation) (Debbie Wendt) Attachments: 1. RFCCA IGA: AZ Game and Fish 2. AGMT IGA AZ Game and Fish 5. MC 2019-059 Job Order Contract: Buildings and Facilities Authorize the City Administrator to execute a three-year Job Order Contract (JOC) for Buildings and Facilities, with the option to renew for two additional one-year periods, to the following contractors: FCI Constructors, Inc., Glendale, Arizona, GCON, Inc., Phoenix, Arizona, Merrill Development, Yuma, Arizona, Taylor Engineering, Yuma, Arizona, (RFP #2019-20000063) (Engineering-Jeff Kramer/Robin R. Wilson) Attachments: 1. RFCCA JOC Buildings and Facilities 6. MC 2019-060 Job Order Award: Purchase and Install Three Generators Authorize the job order for the purchase and installation of three generators utilizing a Job Order Contract for an amount of $178,921.20 to the following awarded vendor: Westmoor Electric, Inc., Yuma, Arizona. (Public Works / Streets - RFQ #2017-20000165) (Joel Olea / Robin R. Wilson) Attachments: 1. RFCCA Contract Purchase: Electrical Services City of Yuma Page 3 Printed on 3/15/2019 City Council Meeting Agenda March 20, 2019 II. RESOLUTION CONSENT AGENDA All items listed on the Resolution Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Resolution Consent Agenda and the vote or action will be taken separately. 1. R2019-007 Acceptance of Appointment: State of Arizona Office of the State Forester, Arizona Department of Forestry and Fire Management, Office of the State Fire Marshal (OSFM) Authorize City Administrator to accept a Letter of Appointment from the OSFM that authorizes Chief Irr and his designees to provide local fire services and conduct local inspections consistent with the adopted State Fire Code and the City's locally adopted Fire Code, when applicable. (Fire Department/Community Risk Reduction) (Kayla Franklin) Attachments: 1. RFCCA Letter of Appointment: OSFM 2. LTR Letter of Appointment: OSFM 3. MAP Letter of Appointment: OSFM 4. RES Letter of Appointment: OSFM III. ADOPTION OF ORDINANCES CONSENT AGENDA All items listed on the Ordinances Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Ordinance Consent Agenda and the vote or action will be taken separately. There are no ordinances scheduled for adoption at this time. City of Yuma Page 4 Printed on 3/15/2019 City Council Meeting Agenda March 20, 2019 IV. INTRODUCTION OF ORDINANCES The following ordinance(s) is presented to the City Council for introduction. No vote or action by the City Council is necessary. However, the City Council may, at its option, vote or take action where appropriate. Ordinances given introduction are generally presented to the City Council for adoption at the next Regular City Council meeting. There are no ordinances scheduled for introduction at this time. V. PUBLIC HEARING AND RELATED ITEMS There are no public hearing items scheduled at this time. FINAL CALL Final call for submission of Speaker Request Forms for Call to the Public. VI. APPOINTMENTS, ANNOUNCEMENTS AND SCHEDULING Discussion and possible action on the following items: 1. Appointments: • Clean and Beautiful Commission: One appointment • Building Advisory Board: One appointment 2. Announcements: City Council report on meetings/events attended – City Council report on issues discussed in meetings/events attended by a City Council representative in their official capacity as the City’s representative during the period of March 7, 2019 through March 20, 2019. City Council questions regarding the update must be limited solely for clarification purposes. If further discussion is warranted, the issue will be added to a future agenda for a detailed briefing. City Council report of upcoming meetings. City Council request for agenda items to be placed on future agendas. 3. Scheduling: Motion to schedule future City Council meetings pursuant to Arizona Revised Statutes Section 38-431.02 and the Yuma City Code, Chapter 30. City of Yuma Page 5 Printed on 3/15/2019 City Council Meeting Agenda March 20, 2019 VII. SUMMARY OF CURRENT EVENTS This is the City Administrator’s opportunity to give notice to the City Council of current events impacting the City. Comments are intended to be informational only and no discussion, deliberation or decision will occur on this item. VIII. CALL TO THE PUBLIC Members of the public may address the City Council on matters that are not listed on the City Council agenda. The City Council cannot discuss or take legal action on any matter raised unless it is properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual members of the City Council may respond to criticism made by those who have addressed the City Council, may ask staff to review a matter or may ask that a matter be placed on a future agenda. All City Council meetings are recorded and videotaped. IX. EXECUTIVE SESSION An Executive Session may be called during the public meeting for the purpose of receiving legal advice for items on this agenda pursuant to A.R.S. Section 38-431.03 A (1, 3, 4 and/or 7) and the following items: A. Discussion, consultation with and/or instruction to legal counsel regarding COY v. the Salvation Army. (A.R.S. 38-431.03 A3, A4 & A7) B. Discussion, consultation with and/or instruction to legal counsel, regarding contract for the Fleet Services Maintenance Shop. (A.R.S 38-431.03 A3 & A4) C. Discussion, consultation with and/or instruction to legal counsel regarding potential litigation and possible causes of action. (A.R.S. 38-431.03 A3 & A4) ADJOURNMENT In accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, the City of Yuma does not discriminate on the basis of disability in the admission of or access to, or treatment or employment in, its programs, activities, or services. For information regarding rights and provisions of the ADA or Section 504, or to request reasonable accommodations for participation in City programs, activities, or services contact: ADA/Section 504 Coordinator, City of Yuma Human Resources Department, One City Plaza, Yuma, AZ 85364-1436; (928) 373-5125 or TTY (928) 373-5149. City of Yuma Page 6 Printed on 3/15/2019