City Council Meeting

City of Yuma City Council Meeting Agenda Wednesday, December 18, 2019 5:30 PM Yuma City Hall Council Chambers One City Plaza, Yuma Notice is hereby given, pursuant to Resolution R2015-047 that one or more members of the Yuma City Council may participate in person or by telephonic, video or internet conferencing. Voting procedures will remain as required by the Yuma City Charter and other applicable laws. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL FINAL CALL Final call for submission of Speaker Request Forms for agenda related items. PRESENTATIONS There are no presentations scheduled at this time. I. MOTION CONSENT AGENDA All items listed on the Motion Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a Councilmember so requests. In which event, the item will be removed from the Motion Consent Agenda and the vote or action will be taken separately. A. Approval of minutes of the following City Council meeting(s): 1. MC 2019-254 Regular Council Worksession Draft Minutes June 4, 2019 Attachments: 2019 06 04 RWS Minutes 2. MC 2019-255 Regular Council Meeting Draft Minutes November 20, 2019 Attachments: 2019 11 20 RCM Minutes City of Yuma Page 1 Printed on 12/12/2019 City Council Meeting Agenda December 18, 2019 3. MC 2019-256 Council Citizen's Forum Draft Minutes December 3, 2019 Attachments: 2019 12 03 CCF Minutes 4. MC 2019-257 Regular Council Meeting Draft Minutes December 4, 2019 Attachments: 2019 12 04 RCM Minutes B. Approval of staff recommendations: 1. MC 2015-000 Executive Sessions Executive Sessions may be held at the next regularly scheduled Special Worksession, Regular Worksession and City Council Meeting for personnel, legal, litigation and real estate matters pursuant to A.R.S. § 38-431.03 Section A (1), (3), (4), and (7). (City Attorney) 2. MC 2019-243 Special Event Liquor License: The Officers' Spouses' Club - A Night in Paradise Approve a Special Event Liquor License application submitted by Emily Kelly Hayba on behalf of The Officers' Spouses' Club for A Night in Paradise. The event will take place at the Colorado River State Historic Park, 201 N. 4th Avenue, on Saturday, February 22, 2020, from 5:00 p.m. to 11:59 p.m. (SP19-36) (City Administration/City Clerk) (Lynda L. Bushong) Attachments: 1. RFCCA Special Event Liquor License: The Officers' Spouses' Club 2. MAP Special Event Liquor License: A Night in Paradise 3. MC 2019-244 Special Event Liquor License: Yuma County Historical Society - Redondo Days Dinner & Auction Approve a Special Event Liquor License application submitted by Yanna Lea Kruse on behalf of the Yuma County Historical Society for Redondo Days Dinner & Auction. The event will take place at the Sanguinetti House Museum, 240 S. Madison Avenue, and Molina Block, 270 S. Madison Avenue with a temporary fence between the two buildings, on Saturday, February 1, 2020, from 4:00 p.m. to 9:00 p.m. (SP19-37) (Lynda L. Bushong) (City Administration/City Clerk) Attachments: 1. RFCCA Special Event Liquor License: Yuma County Historical Society 2. MAP Special Event Liquor License: Yuma County Historical Society City of Yuma Page 2 Printed on 12/12/2019 City Council Meeting Agenda December 18, 2019 4. MC 2019-245 Special Event Liquor License: City of Yuma Parks and Recreation Department - Art in the Park Approve a Special Event Liquor License application submitted by Lindsay Benacka on behalf of the City of Yuma Parks and Recreation Department for Art in the Park. The event will take place at Gateway Park, located at 1st Street and Gila Street, on Saturday, January 11, 2020, from 11:00 a.m. to 6:00 p.m. and Sunday, January 12, 2020, from 11:00 a.m. to 6:00 p.m. (SP19-33) (City Administration/City Clerk) (Lynda L. Bushong) Attachments: 1. RFCCA Special Event Liquor License: City of Yuma Parks and Recreation Department 2. MAP Special Event Liquor License: City of Yuma Parks and Recreation Department 5. MC 2019-246 Bid Rejection: Joe Henry Optimist Center Basketball Court Rehabilitation Pursuant to Yuma City Code § 36-36, reject the bid received for Joe Henry Optimist Center Basketball Court Rehabilitation due to the bid exceeding the allocated amount for the basketball court rehabilitation. (Purchasing / Engineering - Bid #2020-20000063) (Robin Wilson/Jeffrey A. Kramer) Attachments: 1. RFCCA Bid Rejection: Joe Henry Optimist Center 6. MC 2019-251 Request for Proposal (RFP): Ticketing Services Authorize the City Administrator to negotiate and execute a one-year contract with the option to renew for four additional one-year periods, one period at a time, depending on the appropriation of funds and satisfactory performance for subscription and implementation services of the Box Office Ticketing Software solution to: Vendini, Inc., Toronto, Ontario, Canada. (Parks & Recreation - RFP #2019-20000112) (Debbie Wendt) Attachments: 1. RFCCA RFP: Ticketing Services 2. SPRDSHEET RFP: Ticketing Services 3. AGMT RFP: Member Service Agmt Ticketing Services 4. AGMT RFP: Ticketing Services City of Yuma Page 3 Printed on 12/12/2019 City Council Meeting Agenda December 18, 2019 7. MC 2019-247 Cooperative Purchase Agreement: Energy Performance Contracting Services Authorize the use of the cooperative purchase agreement initiated by the City of Tucson for the purchase and service of an upgrade to the Yuma Police Department and Municipal Court Heating, Ventilation, and Air Conditioning (HVAC) control system for an estimated expenditure of $357,000.00 to the following vendor: Trane U.S. Inc. dba Trane Tempe, Arizona (Bid #2020-20000087 Administration/Facilities-Purchasing) (Justin Lewis/Robin R. Wilson) Attachments: 1. Cooperative Purchase Agreement: Energy Performance Contracting Svcs. 8. MC 2019-248 Declare Surplus and Authorize Donation: Communication Equipment (Motorola radios) Authorize the donation of 22 Motorola radios and chargers to volunteer fire districts in Quartzsite and McMullen Valley. (Fire Department/Purchasing) (Steve Irr/Robin R. Wilson) Attachments: 1. RFCCA Declare Surplus and Authorize Donation: Communication Equip 9. MC 2019-249 Grant Awards: Arizona Governor's Office of Highway Safety Authorize the City Administrator to execute two agreements with the Arizona Governor’s Office of Highway Safety for the acceptance of two separate grant awards in the combined total amount of $45,000 to cover overtime expenses associated with the DUI/impaired driving enforcement programs, and selective traffic enforcement programs. (Police/Patrol) (Susan Smith) Attachments: 1. RFCCA Grant Awards: GOHS-Overtime 2. AGMT Grant Awards: GOHS-DUI/Impaired Enforcement Overtime 3. AGMT Grant Awards: GOHS-STEP Enforcement Overtime City of Yuma Page 4 Printed on 12/12/2019 City Council Meeting Agenda December 18, 2019 10. MC 2019-250 Grant Agreement: U.S. Department of Justice Authorize the City Administrator to execute a grant agreement with U.S. Department of Justice for reimbursement of funds up to $47,883.00 expended for services in support of the Yuma Regional Communications System (YRCS) Data Interoperability and Information Sharing Project utilizing the FY18 Edward Byrne Memorial Justice Assistance Grant (JAG) Program. (IT/YRCS) (Eddie Carrera) Attachments: 1. RFCCA Grant Agreement: U.S. Department of Justice 2. AGMT Grant Agreement: U.S. Department of Justice II. RESOLUTION CONSENT AGENDA All items listed on the Resolution Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Resolution Consent Agenda and the vote or action will be taken separately. 1. R2019-052 Amend Resolution R2019-016: Modifying the Membership for the 2019 Charter Review Committee Amend Resolution R2019-016 creating the 2019 Charter Review Committee to reflect the number of committee members who accepted the position and to provide a clear quorum of members required. (City Administrator) (Philip Rodriguez) Attachments: 1. RFCCA Amend R2019-016: 2019 Charter Review Committee 2. RES Amend R2019-016: 2019 Charter Review Committee III. ADOPTION OF ORDINANCES CONSENT AGENDA All items listed on the Ordinances Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Ordinance Consent Agenda and the vote or action will be taken separately. 1. O2019-041 Acquisition of Real Property: 1100 S. 13th Avenue Authorize the reacquisition of real property located at 1100 S. 13th Avenue, Yuma Arizona. (City Attorney) (Richard W. Files) Attachments: 1. RFCCA Property Acquisition 1100 S 13th Avenue 2. ORD Property Acquisition 1100 S 13th Avenue City of Yuma Page 5 Printed on 12/12/2019 City Council Meeting Agenda December 18, 2019 IV. INTRODUCTION OF ORDINANCES The following ordinance(s) is presented to the City Council for introduction. No vote or action by the City Council is necessary. However, the City Council may, at its option, vote or take action where appropriate. Ordinances given introduction are generally presented to the City Council for adoption at the next Regular City Council meeting. There are no ordinances scheduled for introduction at this time. V. PUBLIC HEARING AND RELATED ITEMS There are no public hearings scheduled at this time. FINAL CALL Final call for submission of Speaker Request Forms for Call to the Public. VI. APPOINTMENTS, ANNOUNCEMENTS AND SCHEDULING Discussion and possible action on the following items: 1. Appointments: There are no appointments scheduled at this time. 2. Announcements: City Council report on meetings/events attended – City Council report on issues discussed in meetings/events attended by a City Council representative in their official capacity as the City’s representative during the period of December 5, 2019 through December 18, 2019. City Council questions regarding the update must be limited solely for clarification purposes. If further discussion is warranted, the issue will be added to a future agenda for a detailed briefing. City Council report of upcoming meetings. City Council request for agenda items to be placed on future agendas. 3. Scheduling: Motion to schedule future City Council meetings pursuant to Arizona Revised Statutes Section 38-431.02 and the Yuma City Code, Chapter 30. City of Yuma Page 6 Printed on 12/12/2019 City Council Meeting Agenda December 18, 2019 VII. SUMMARY OF CURRENT EVENTS This is the City Administrator’s opportunity to give notice to the City Council of current events impacting the City. Comments are intended to be informational only and no discussion, deliberation or decision will occur on this item. VIII. CALL TO THE PUBLIC Members of the public may address the City Council on matters that are not listed on the City Council agenda. The City Council cannot discuss or take legal action on any matter raised unless it is properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual members of the City Council may respond to criticism made by those who have addressed the City Council, may ask staff to review a matter or may ask that a matter be placed on a future agenda. All City Council meetings are recorded and videotaped. IX. EXECUTIVE SESSION An Executive Session may be called during the public meeting for the purpose of receiving legal advice for items on this agenda pursuant to A.R.S. Section 38-431.03 A (1, 3, 4 and/or 7) and the following items: A. Discussion, consultation with and/or instruction to legal counsel regarding the Boys and Girls Club and the City of Yuma v. Salvation Army. (A.R.S. 38-431.03 A3, A4 & A7) ADJOURNMENT In accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, the City of Yuma does not discriminate on the basis of disability in the admission of or access to, or treatment or employment in, its programs, activities, or services. For information regarding rights and provisions of the ADA or Section 504, or to request reasonable accommodations for participation in City programs, activities, or services contact: ADA/Section 504 Coordinator, City of Yuma Human Resources Department, One City Plaza, Yuma, AZ 85364-1436; (928) 373-5125 or TTY (928) 373-5149. City of Yuma Page 7 Printed on 12/12/2019