City Council Meeting

City of Yuma City Council Meeting Agenda Wednesday, February 16, 2022 5:30 PM Yuma City Hall Council Chambers One City Plaza, Yuma Notice is hereby given, pursuant to Resolution R2015-047 that one or more members of the Yuma City Council may participate in person or by telephonic, video or internet conferencing. Voting procedures will remain as required by the Yuma City Charter and other applicable laws. Consistent with the March 13, 2020 Arizona Attorney General opinion relating to Arizona’s Open Meeting Law and COVID-19, in order to protect the public and reduce the chance of COVID-19 transmission, the February 16, 2022, Regular City Council meeting will be conducted remotely through technological means along with public, in-person access. City Council Chambers will be open with public access in addition to participation through Zoom Those wishing to speak on any applicable agenda item or at Call to the Public and choose to participate via Zoom, must submit an email request to publiccomment@yumaaz.gov no later than 60 minutes prior to the start of the scheduled meeting. Further instructions will be given at that time. Members of the public are encouraged to view the meeting through either of the following two venues: 1) Zoom: Residents will need to connect through the following website: https://cityofyuma.zoom.us/. Click on "Calendar" then select the City meeting and click “Join”. 2) City of Yuma live stream: Use the Video and TV Stream quick link at www.yumaaz.gov and search for Yuma Live Playlist 73. Watch live on TV cable channel 73. A recording of the meeting will be available on the City’s website after the meeting. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL City of Yuma Page 1 Printed on 2/11/2022 City Council Meeting Agenda February 16, 2022 FINAL CALL Final call for submission of Speaker Request Forms for agenda related items. PRESENTATIONS • Citizen Recognition by Yuma Police Department • Fleet Services Automotive Service Excellence Award I. MOTION CONSENT AGENDA All items listed on the Motion Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a Councilmember so requests. In which event, the item will be removed from the Motion Consent Agenda and the vote or action will be taken separately. A. Approval of minutes of the following City Council meeting(s): 1. MC 2022-039 Regular Council Meeting Draft Minutes November 17, 2021 Attachments: 2021 11 17 RCM Minutes 2. MC 2022-040 Special Council Meeting Draft Minutes November 22, 2021 Attachments: 2021 11 22 SCM Minutes 3. MC 2022-041 Regular Council Meeting Draft Minutes February 2, 2022 Attachments: 2022 02 02 RCM Minutes B. Executive Sessions Executive Sessions may be held at the next regularly scheduled Special Worksession, Regular Worksession and City Council Meeting for personnel, legal, litigation and real estate matters pursuant to A.R.S. § 38-431.03 Section A(1), (3), (4), and (7). (City Attorney) C. Approval of staff recommendations: 1. MC 2022-034 Grant Contract Award: Environmental and Engineering Services for Brownfields Coalition Assessment Program Authorize the City Administrator to execute a contract for Environmental and Engineering Services for Brownfields Coalition Assessment Program with Ayres Associates, Inc., Madison, Wisconsin in the amount of $594,000.00. (City Administration- RFQ-22-069) (Madeleine Coil/Robin R. Wilson) City of Yuma Page 2 Printed on 2/11/2022 City Council Meeting Agenda February 16, 2022 2. MC 2022-035 Contract Award: Asphalt and Concrete Maintenance Services Authorize the City Administrator to execute a one-year contract with the option to renew for four additional one-year periods, one year at a time, depending on the appropriation of funds and satisfactory performance for Asphalt and Concrete Maintenance Services to the following contractors: Gutierrez Canales Engineering, Yuma, Arizona; MRM Construction Service, Phoenix, Arizona; Quail Construction, LLC., Yuma, Arizona; Safeline, LLC., Yuma, Arizona; SWP Contracting and Paving, Yuma, Arizona; for an estimated annual expenditure of $225,000. (Public Works/Utilities/Engineering-RFQ-22-089) (Joel Olea/Jeremy McCall/Chris Young/Robin R. Wilson) 3. MC 2022-036 Cooperative Purchase Agreement: Playground Equipment and Flooring Replacement Authorize the purchase, delivery and partial installation of various park playground equipment, flooring, and shade equipment to Exerplay, Cedar Crest, Minnesota, utilizing the Mohave Educational Services Cooperative Purchase Agreement for an estimated expenditure of $217,867.19. (Parks-CPA-22-111) (Jason Nau/Robin R. Wilson) 4. MC 2022-037 Water Distribution System and Temperature Monitoring Assistance Agreement Ratify the execution of a grant assistance agreement with the U.S. Department of the Interior-Bureau of Reclamation. (Utilities) (Jeremy McCall/Madeleine Coil) 5. MC 2022-038 Designation of Acting City Administrator Designation of an Acting City Administrator during the absence or disability of the City Administrator, pursuant to the Yuma City Charter, Article VIII, Section 3. (Acting City Administrator) (John D. Simonton) Attachments: 1. LTR Designation of Acting City Administrator City of Yuma Page 3 Printed on 2/11/2022 City Council Meeting Agenda February 16, 2022 II. RESOLUTION CONSENT AGENDA All items listed on the Resolution Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Resolution Consent Agenda and the vote or action will be taken separately. 1. R2022-005 Development Fee Deferral: Saguaro Unit No. 4 Subdivision Adopt a resolution authorizing the City Administrator to execute an agreement to defer City of Yuma development fees and water and sewer capacity charges for Saguaro Unit No. 4 Subdivision, and to collect a $500.00 administrative fee for the deferral agreement. The effective term of the deferral agreement is for three years from date of execution. (Chris Young) (Engineering) Attachments: 1. MAP Development Fee Deferral: Saguaro Unit No.4 Subdivision 2. RES Development Fee Deferral: Saguaro Unit No. 4 Subdivision 3. AGMT Development Fee Deferral: Saguaro Unit No. 4 Subdivision FINAL CALL Final call for submission of Speaker Request Forms for Call to the Public. III. ANNOUNCEMENTS AND SCHEDULING Discussion and possible action on the following items: 1. Announcements: City Council report on meetings/events attended – City Council report on issues discussed in meetings/events attended by a City Council representative in their official capacity as the City’s representative during the period of February 3, 2022 through February 16, 2022. City Council questions regarding the update must be limited solely for clarification purposes. If further discussion is warranted, the issue will be added to a future agenda for a detailed briefing. City Council report of upcoming meetings. City Council request for agenda items to be placed on future agendas. 2. Scheduling: Motion to schedule future City Council meetings pursuant to Arizona Revised Statutes Section 38-431.02 and the Yuma City Code, Chapter 30. City of Yuma Page 4 Printed on 2/11/2022 City Council Meeting Agenda February 16, 2022 IV. SUMMARY OF CURRENT EVENTS This is the City Administrator’s opportunity to give notice to the City Council of current events impacting the City. Comments are intended to be informational only and no discussion, deliberation or decision will occur on this item. V. CALL TO THE PUBLIC Members of the public may address the City Council on matters that are not listed on the City Council agenda. The City Council cannot discuss or take legal action on any matter raised unless it is properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual members of the City Council may respond to criticism made by those who have addressed the City Council, may ask staff to review a matter or may ask that a matter be placed on a future agenda. All City Council meetings are recorded and videotaped. VI. EXECUTIVE SESSION An Executive Session may be called during the public meeting for the purpose of receiving legal advice for items on this agenda pursuant to A.R.S. Section 38-431.03 A (1, 3, 4 and/or 7) and the following items: A. Discussion, consultation with and/or instruction to legal counsel regarding the Yuma County Intergovernmental Public Transportation Authority (YCIPTA) contract. (A.R.S. 38-431.03 A3 & A4) B. Discussion, consultation with and/or instruction to legal counsel regarding Sloan v. City of Yuma claim. (A.R.S. 38-431.03 A3 & A4) C. Discussion, consultation with and/or instruction to legal counsel regarding an ADEQ matter. (A.R.S. 38-431.03 A3 & A4) ADJOURNMENT In accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, the City of Yuma does not discriminate on the basis of disability in the admission of or access to, or treatment or employment in, its programs, activities, or services. For information regarding rights and provisions of the ADA or Section 504, or to request reasonable accommodations for participation in City programs, activities, or services contact: ADA/Section 504 Coordinator, City of Yuma Human Resources Department, One City Plaza, Yuma, AZ 85364-1436; (928) 373-5125 or TTY (928) 373-5149. City of Yuma Page 5 Printed on 2/11/2022