Zionsville Architectural Review Committee (ZARC)

Zionsville Architectural Review Committee Meeting Minutes Tuesday, May 21, 2013 Attendees: Lisa Bick Chris Bucher Tom Casalini Eileen Davis Brad Johnson Dave Rausch Mike Zeller Wayne DeLong, Zionsville City Planning Barry Smith, SLW Architects Anita Brummet, Cobblestone building owner The meeting was opened about 7:30am by President Dave Rausch with review of the Agenda. A quorum was present. Agenda: Brad Johnson moved to adopt the Agenda and Eileen Davis seconded the motion, it was approved unanimously. Previous Meeting Minutes: The previous two months meeting minutes approval was tabled to the next meeting. Old Business: 1. Cobblestone Grill (First St. façade): Owner Anita Brummett and their architect, Barry Smith gave updates as follows incorporating committee suggestions and comments from the previous meeting: a. IPE metal doors and fencing material will be used. Any painted hollow metal structure will be painted black (including the bottom rail of the gate). It will be powder-coated paint for longevity. The new IPE steel gate and fence material will be used for longevity. It has a natural finish that does not require paint, therefore is lower maintenance. Structural steel supports will be painted (powder-coated). b. The trash enclosure door is now a sliding door. David Rausch suggested that the bottom of the door be no higher than 6”, Barry & Anita agreed. The swinging gate  had a 16” clearance. c. Hardware for the door shall be high quality and long lasting, but had not been selected at the time of the meeting. d. Lighting discussion resolved that it will be mounted to illuminate the dumpster and not shine in people’s eyes from the street. e. While there isn’t a current application, the committee noted the cost estimate is for approximately $23,000, which if approved for 50% would be an approximately $11,500.00 grant. f. The Brummetts stated that they have already put approximately $8400 in repairs to this area which they are not submitting as part of this application. g. Eileen Davis inquired of Anita Brummett if they would consider a “Green Wall” on their new fence and she indicated she would be interested in more information on Green Walls. h. The awning is extended over the door and the window now, instead of just the door. The awning will be closed on both ends. i. The heavy duty gate overhead sliding track supplied is to be determined. j. The general opinion of the committee is that this project qualifies for grant funding and should be submitted for a grant with the full application and cost estimates. 2. 20 East CedarSt / Barbara Jennings: Dave Rausch stated that there are no updates for this meeting. 3. 50 N. Main (Centerpoint Wealth Management): Chris Bucher, Mike Zeller and Eileen Davis conducted the final inspection on May 16th at 4:00pm. Work is completed and the Part 3 Agreement form was submitted by Brian Brunner, the owner/applicant. The timeline form proved to be helpful and is recommended on all upcoming projects. The transformation of his building has been well received and Brian Brunner is happy with the results. A motion was made by Eileen Davis, seconded by Lisa Bick to approve the grant funding in the amount $33,711.00 for 50% of the applicable construction costs to Town Council for payment at their next meeting. It was approved unanimously. New Business: 1. It was noted that an inquiry was received regarding possible grant application from the new owner for the former Villagio, current Ciao restaurant. 2. 10.5 N. Main St. – Casalini Photography- new balcony on Cedar Street façade a. Tom Casalini (property owner and applicant) recused himself as committee member and left the room. David Rausch (architect for the owner/applicant) recused himself as committee member. David Rausch remained in the meeting as architect for the project to answer committee questions. b. Brad Johnson acted as the Committee Acting President and presided over the meeting while David Rausch was recused from the meeting. c. Chris Bucher expressed that he liked the design element/project, but he had concerns with the appearance of a committee member receiving committee funds. He explained that because of this he discussed this topic with Tom Casalini before this(May 21st ZARC) meeting. At that prior meeting, Tom indicated that he would be recusing himself from the discussion and the vote, and further he had already filled out the proper disclosure form for this situation as per Ed Mitro’s request. These steps meet the requirements of the Town and State in situations like this where there may be a potential conflict. These steps have since been confirmed by Town  Manager Ed Mitro as the correct way for this process to proceed. Note: Chris had to leave the meeting after this point, so Eileen Davis took meeting minutes in his place from this point. d. It was noted that the committee as a whole felt that this project was an interesting project worth considering if all qualifying aspects could be resolved. e. Mike Zeller discussed function versus aesthetic and how it applies to this project. f. Lisa Bick discussed her approval of the design element and how it fits with Historic Landmarks guidelines for contemporary design with historic structures. g. The group as a whole discussed the need for a waiver from Tom Casalini as property owner and applicant, since he is a member of the committee. This will be requested. h. Brad Johnson weighed in that he considered the balcony an “appurtenance”, not an addition. He also noted that the application has a quote for an awning that is not represented yet in the design sketches. Dave Rausch, the architect, stated that he will get with Mr. Casalini to pursue incorporating the design of the awning with the balcony prior to the next meeting. i. It was noted that the Zionsville Town Council approved the project for building permit review at their last meeting. The awning will not require building permit review. j. Brad further stated that he felt the balcony adds character to the building. k. Mike Zeller questioned the multiple projects rules, questioning if they decide to do the awning later, could they ask for another grant? Only one grant per property is allowed within one calendar year. l. Brad Johnson proposed that we discuss the awning design at the next meeting in more detail. He also recommended that the awning should also be part of the application and an illustration of it be included. It will give “weight” to the balcony and needs to be seen as a whole project for approval. Mike Zeller also agreed that a drawing and more details are needed on the awning. m. David Rausch, architect, then responded to questions regarding the balcony with these further descriptions: He stated it was originally 25’ long, it is now 15’ long. The window chosen to access the balcony will be converted to a door that will fit within the existing window opening, and it will be mostly glass, and color coordinated with the adjacent windows. The door will have a transom to fill the space above the door and keep the existing window opening as is. n. Mike Zeller recommended that the application include those details on the door and transom, the existing window opening is to remain as is, etc. o. Eileen Davis recommended that we clarify the definition of “addition” and how it relates to this project for grant funding since additions do not typically qualify for grant funding. The Demaree/South Main St. building application earlier had a new addition to their building that did not qualify for grant funding for instance. p. Brad Johnson noted that there is no lighting proposed with this project. David Rausch, architect confirmed there will be no lighting as part of the project. q. Wayne DeLong discussed the fact that the grant funding only applies to commercial projects and this project is part residential and part commercial. Discussion recommended that the grant be applied only to the commercial part of the building, therefore the percentage of commercial must be determined to decide the grant percentage (i.e., 50% of 50% max. = 25% applicable grant funding maximum). r. Mike Zeller recommended that the application also include paint and other finish colors, as they are not indicated yet on the application. It was noted that the steel will have the IPE natural finish on the floor, not the Trex finish as indicated on the application contractor estimate.  s. David Rausch, architect, noted that the balcony will be assembled and prefabricated off-site, and lifted into place. It will be supported fully on the existing brick wall with additional support steel. t. The discussion closed with the motion by Mike Zeller and seconded by Eileen that Mr. Casalini and his architect bring the following additional supporting documentation (below) to the next meeting with the application for grant consideration. It was approved by unanimously. 1. Clarification on the residential versus commercial percentage for grant qualification determination. 2. Legal waiver for Mr. Casalini as both owner/applicant and committee member, recusing him from voting on the application. 3. Full construction project details per listed above (awning, finishes, etc.). u. It was noted that if a special meeting is required for this project, it could be combined with another project, Cobblestone Grill First St. façade. The meeting chairmanship was returned from Brad Johnson to David Rausch, committee President. It was adjourned at 9:10am by David Rausch and seconded by Brad Johnson. Next meeting is Tuesday, June 25, 2013 at 7:30am in the Fireplace Room in the Town Hall. Respectfully submitted, Chris Bucher, with Eileen Davis (substituting for Chris Bucher after he left).