Zionsville Architectural Review Committee (ZARC)

Zionsville Architectural Review Committee Meeting Minutes Tuesday, September 24, 2013 Attendees: Chris Bucher Tom Casalini Lisa Bick Brad Johnson Dave Rausch Mike Zeller Director of Planning Wayne DeLong The meeting opened about 7:30am with President Dave Rausch opening the meeting in the Fireplace Room with review of the Agenda. Quorum was present Motion by Tom Casalini to approve the Agenda and the August Minutes as amended 2nd by Lisa Bick Agenda & :Minutes approved unanimously. Previous Meeting Minutes: July meeting minutes Motion to Approve as amended by Brad Johnson nd 2 by Lisa Bick. Minutes: approved unanimously. Old Business: 1. 160 S. Main St/Cobblestone Grill a. Waiting for Construction to begin b. No additional updates 2. 10 ½ N Main St/ Casalini a. Waiting for Permits to be issued b. No additional updates 3. 40 S Main St/ Ciao a. No additional updates at this time b. No official application 4. 20 E. Cedar St/Jennings Project a. At 8:45 David Rausch recused himself from the committee chair b. Brad Johnson begins as Committee Chair c. David Rausch presents to committee as Architect of project David Rausch begins with some discussion new revised pricing and then the conversation moves to th discussion of development plan. Oct 15 is the deadline for filing development plans at the Plan  Commission to be heard at the next meeting. There was a length discussion about timeline of the Plan Commission’s steps and schedule. David Rausch reminded the group that when the committee discussed/reviewed this project in July it got a lot of very favorable response and good design input which led to new design revisions. At that point the project was over $120k, with some contingencies. New pricing for this project is approx. $117,000. There is some new materials, some new design, new materials, some elements removed, and the there is still some contingency. The applicant is now looking at a match of $58, 642. Brad Johnson requested further examination of the design and the budget. He noted that we don’t have $50,000 in the budget in the first place. He thought it best to Zionsville Town Council to request additional funds for this project. He asked if we could split it between this years budget and next. Wayne Delong suggested that perhaps the committee should only go to the Council if we have multiple projects to bring to the council. Tom Casalini then mentioned that even though we don’t have signed applications, that we do have 2 projects that are in the discussion process, Ciao and Sommers. Brad Johnson was skeptical that Ciao could get their application in and up for official discussion by the October meeting. Mike Zeller confirmed that we have $28,000 currently in our budget 2013 and Wayne DeLong said that we could have contract with this 20 E Cedar project to pay for $28k now and deal with the other $30k in our 2014 budget. Mike also asked if this project was fully in the spirit and mission of the committee. This was met with a solid yes from the rest of the committee. Chris Bucher and Mike Zeller then asked about timing for this project and if it would be okay to push it for 30 days until we see the status of any request made to the Council for more funding. David Rausch said that he believed that it would be okay for the project to be pushed back for 30 days, and asked if he thought it reasonable to think that the issues with the funding, no matter how it was handled would be solidified by the October meeting. Wayne Delong stated that it would be possible th for Council to vote on additional funding at the Nov 4 meeting and vote on it on first reading. He also said that the Plan Commission has the ultimate say on the Architectural Plans. It was discussed that a subcommittee come to the Zionsville Town Council Agenda Meeting to make the case for more funding. Mike Zeller suggested that Tom Casalini and Brad Johnson make the case at the agenda meeting. Brad Johnson entertains a motion. Tom Casalini makes a preliminary motion to approve the 20 E Cedar project, contingent on a commitment from the Zionsville Town Council on additional funding, and that the committee fully supports the current design plan, and the amount of the project to be $117, 285 with a grant amount of $58,642. Lisa Bick seconds the motion Brad Johnson calls for the vote—the following voted in the affirmative Chris Bucher, Lisa Bick, Tom Casalini, Brad Johnson, and Mike Zeller. No Votes in the negative. David Rausch was still recused. At 8:36 am Brad Johnson cedes the Chair back to David Rausch.  New Business 1. Nothing of substance. Reports/Other 1. Program financial summary a. There are no changes or updates b. Keeping this on our radar/agenda and is an ongoing item as we move forward 2. Rules Subcommittee and discussion on updates a. This is also an on going item b. Mike Zeller will be setting up a meeting and gather needed information c. Chris Bucher will be sending copies of the current rules and guidelines to all for examination d. Brad Johnson will endeavor to have something for the committee to look at by the first of the year. Mike Zeller moves to Adjourn at approx. 8:55 Brad Johnson seconds.