Zionsville Architectural Review Committee (ZARC)

Zionsville Architectural Review Committee Meeting Minutes Tuesday, December 17, 2013 Attendees: Lisa Bick, ZARC Chris Bucher, ZARC Tom Casalini, ZARC Eileen Davis, ZARC Brad Johnson, ZARC Dave Rausch, ZARC Mike Zeller, ZARC Wayne DeLong, Zionsville Director of Planning Janice Stevanovic, Zionsville Planning Department, Assistant Planner Elizabeth Demaree, Owner 305 S. Main St. Joe Demaree, 305 S. Main St. President Dave Rausch opened the meeting at 7:36am in the Fireplace Room. A Quorum was present. President Rausch reviewed the Agenda. A motion to adopt the Agenda and the meeting minutes for September 24, 2013 and November 26, 2013 was made by Mike Zeller and seconded by Tom Casalini. It passed unanimously. Secretary Chris Bucher will forward the meeting minutes as adopted to Janice Stevanovic, Zionsville Planning Department. Old Business: 1. 305 S. Main Street – Demaree property: a. Dave Rausch recused himself as President to represent the applicant as their design representative, Tom Casalini chaired the committee in his place. b. Elizabeth Demaree, Owner presented the updates to the project: i. Paint colors selected = navy field color with white trim. ii. Two new entrances (double French doors on Main St. porch where bay window is being removed and a rear patio door). iii. There are two porches, the wrap around front porch and an existing side entry porch. iv. Two quotes were received from contractors. The $68,000 quote from Pataky Construction will be used. A grant request of up to $34,000 could be entertained if it is approved. v. Tom Casalini asked about lighting and other submittals. They will provide after the meeting via email with the lighting locations, etc. vi. The porch decking was discussed next. A #1 KDX (pre-treated, pre- shrunk wood) was specified. The Owner prefers painted white for a Mackinac Island feel. Less joints are preferred. Trex (or similar synthetic wood materials) were discussed and have an available white product. They will also submit the decision on this material and color. vii. The porch ceiling color was discussed as well and a suggestion from Lisa Bick for an historic sky blue porch ceiling was well received by the Owner. viii. Signage is to be determined, and is not part of the ZARC grant scope. Elizabeth plans to reuse the signage structure on the corner that is existing. ix. Funding and timing of the approval was discussed as the 2013 funds have been partially used and there is not enough for this project in the  remaining funds. The Town Council approval for the 2014 funds would cover the remainder, but it was noted that any approvals would be contingent on their final funding approvals. The deadline for January has passed for Town Council approvals, so the February meeting would be the first Town Council approval possible. $23,000 from 2013 will be requested to carry over into 2014. Therefore $50K (2014) + $23K (2013 carryover) = $83K possible funds for 2014 grant application funding if approved by Town Council. This would allow up to $34,000 grant request to be funded if approved and still leave $49,000 funding for other applicants in 2014. x. It was noted that a porch is approved as a grant façade element in the rules/definitions. Other components of the application that would not be approved by themselves may be approved as part of the larger project (i.e. roofing & painting). xi. Tom Casalini requested further breakdown by trade from the contractor for better review of the applicable costs and approval of the project. Elizabeth will provide (see above). xii. The Demarees excused themselves from the meeting due to other obligations about 8:39am. xiii. All agreed that this is a worthy project and ZARC would like to support the project. All agreed that the approval would require contingencies attached for Town Council funding, lighting submittals, porch flooring decisions, porch paint colors. A motion was made to approve the project with the contingencies up to 50% funding ($34,000 max.) contingent on provision of the budget breakdown, Town Council funding approval, final details on lighting, paint colors and porch flooring by Lisa Bick, it was seconded by Mike Zeller. The vote was not made however due to further discussions of funding and the grant percentage to request, as well as the additional details needed. Brad Johnson has discussed the percentage with the Town Council and was not ready to vote without further discussion within the Committee on the grant percentage issues. xiv. A new motion was made by Lisa Bick and seconded by Mike Zeller to endorse the project in concept, but not approve the actual grant funding amount until the final details are collected as listed above, and contingent on Town Council funding. The intent is for full approval in the January meeting upon receipt of the additional information and refinement of the application. The vote on this second motion was unanimous. xv. Dave Rausch was reinstated as President at the conclusion of this discussion. 2. 160 S. Main St/Cobblestone Grill dumpster screening (prior approval) a. Construction has begun, but cold weather has stopped progress. b. No additional updates. 3. 10 ½ N Main St/ Casalini balcony (prior approval) a. Permits have been issued. Balcony assembly is constructed waiting for installation approvals. City of Zionsville is requiring a structural review before construction can start. b. No additional updates. 4. 40 S Main St/ Ciao façade renovation (prior approval) a. Work has started. b. No additional updates. 5. 20 E. Cedar St/Jennings Project façade renovation (pending application) a. President Dave Rausch recused himself and Tom Casalini was acting Chair, but there were no additional updates. Dave Rausch resumed the position of President upon completion of discussion.  New Business 1. Brad Johnson updated the committee on his presentation to Town Council regarding continued funding of ZARC projects. He summarized: a. Town Council is very supportive of the grants and the successes achieved and would like to see the program continue. b. Town Council does not ideally want “a la carte” requests for additional funds, they would prefer to only receive one request per funding year maximum. c. A $75K additional funds request would be considered and supported by Town Council most likely based on the successes to date reported by Brad Johnson at their meeting. This would increase the $50K to $125 potentially if applications warrant the need for additional funds. 2. Lisa Bick is stepping down off the committee, Town Council will replace her position and that person will attend the January meeting. Lisa is welcome to attend the January meeting, and any meetings she would like. She will be missed. 3. Dave Rausch discussed officer elections for next year. He offered to step down as committee President if anyone else would like to take the position. 4. Mike Zeller moved to approve the 2014 meeting dates submitted by Janice Stevanovic with the December meeting date change discussed. It was seconded by Lisa Bick and passed unanimously. 5. Tom Casalini move to adjourn the meeting at 8:58am. It was seconded by Lisa Bick and passed unanimously. The next meeting will be Tuesday, January 28, 2014 in the Fireplace room in Town Hall at 7:30am. Respectfully submitted, Eileen Davis (acting Secretary for Chris Bucher after his departure).