Zionsville Architectural Review Committee (ZARC)
Regular MeetingZionsville, IN · June 22, 2021
Minutes
Zionsville Architectural Review Committee - Meeting Minutes
Location: Virtual and In-Person
Tuesday, June 22nd, 2021
ATTENDEES:
Committee Members Present:
• Steve Freeland • Tom Casalini • Todd Rottmann
• Carol Mullet • Mike Billig • David Rausch
Committee Members Absent:
• Steve Herron • Cara Weber
Others Present:
• Roger Kilmer, Town of Zionsville • Michael Seachrist (spelling?), Resident
President Todd Rottmann opened the meeting at 8:12 am. A Quorum was present.
MEETING AGENDA and MINUTES:
A new agenda was reviewed, and a motion to adopt the agenda was made by Tom Casalini and
seconded by David Rausch. Motion was approved unanimously.
The May 25th, 2021 meeting minutes were not available at this time, and so they will be reviewed at a
later date.
REPORTS:
The ZARC Financials were reviewed for 2021. $100k is now documented as the total available
funding, with two pending payouts of $25k each: one for 75 N. Main street, and one for 135 S. Main
street. This leaves $50k available for ongoing/forthcoming applications.
OLD BUSINESS:
1. ZARC Boundaries
• The revised map and official “Façade Grant Program Summary” were reviewed
• It was discussed at length, the intent of this program to provide assurances to the
public that this is not a change that has any mal intent on Village residences or any
agenda to change the fabric of the relationship between business and homes. This is
a program intended to benefit the VBD (Village Business District) and extend the
program to those business that had previously been unable to take advantage of the
grant money.
i. All maps and documents are available on the public record for a full review
and interpretation.
• A few more language items were discussed to be modified by the Town
• A vote to adopt the new map and description will take place at the July ZARC meeting
2. Additional Funding for 75 North Main Street (CoHatch) and 135 South Main Street (Tipsy
Mermaid)
• David Rausch recused himself from this meeting, as he represents one of the
applicants on the agenda.
• The prior meetings approved the maximum $25,000 for each applicant with the
knowledge that additional funding was being requested and is being considered by
ZARC
• Another $25,824 is being requested by a third applicant (95 E. Oak Street)
• BZA hearing 7/7/21
• Plan Commission hearing 7/19/21
• With David Rausch recused (and uncertainty with Steve Freeland’s virtual attendance)
there was not a quorum available to vote on the additional funding; however, it was
mutually agreed upon that $25,000 should remain available for 95 E. Oak street and
the excess funds for 2021 could then be considered as additional funding for each of
the applicants in question. This will be re-considered at a later date.
NEW BUSINESS:
1. No New Business
NEXT MEETING DATE:
The next meeting is scheduled for 8:00am, Tuesday, July 27th, 2021.
ADJOURN:
With no other new business, a motion to adjourn was made by Tom Casalini at 9:01 am and
seconded by Mike Billig. Motion was approved unanimously.
Respectfully submitted,
Steve Herron, Secretary
Agenda
PUBLIC NOTICE AND AGENDA OF A MEETING OF THE
ZIONSVILLE ARCHITECTURAL REVIEW COMMITTEE
Tuesday, June 22, 2021
8:00AM (Local Time)
THIS PUBLIC MEETING WILL BE CONDUCTED ONSITE AND ELECTRONICALLY AS
ALLOWED BY VARIOUS EXECUTIVE ORDERS OF THE GOVERNOR OF INDIANA AND
GOVERNOR HOLCOMB’S EXERCISE OF HIS POWERS UNDER INDIANA’S
EMERGENCY MANAGEMENT AND DISASTER LAW, IND. CODE 10-14-3, et
seq. ADDITIONAL INFORMATION REGARDING THE MEETING IS PROVIDED IN THE
ANNEX PUBLISHED WITH THIS NOTICE.
Members of the public shall have the right to attend the Zionsville Architectural Review Committee
Meeting via the following form of electronic communication:
Please click the link below to join the webinar:
https://us02web.zoom.us/j/81821790697
Webinar ID: 818 2179 0697
Or by Telephone at the following numbers:
+1 646 558 8656 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 9128 or
+1 253 215 8782 or +1 346 248 7799
Masks are optional for employees and visitors to Zionsville Town Hall and Town of Zionsville facilities.
Those attending meetings in Town Hall conference rooms are not required to wear mask EXCEPT when
an attendee requests others to wear a mask.
If you feel unwell or are experience COVID-19 symptoms, please stay home.
AGENDA
ZIONSVILLE ARCHITECTURAL REVIEW COMMITTEE
June 22, 2021
8:00 AM
I. CONVENE
II. RECOGNITION OF QUORUM
III. ADOPTION OF AGENDA
IV. APPROVAL OF MINUTES
A. May 25, 2021 ZARC Meeting
V. REPORTS
A. Financial Summary
VI. OLD BUSINESS
A. ZARC Boundaries
B. Additional funding for 75 North Main Street (COhatch Project) and 135 South Main
Street (Tipsy Mermaid)
VII. NEW BUSINESS
VIII. NEXT MEETING
A. 8:00 AM on July 27, 2021
IX. ADJOURN
ANNEX TO THE NOTICE FOR THE JUNE 22, 2021,
MEETING OF THE ZIONSVILLE ARCHITECTURAL REVIEW COMMITTEE
In his various Executive Orders, Governor Eric J. Holcomb has ordered all political subdivisions
of the State of Indiana to limit public gatherings and to implement the Centers for Disease Control and
Prevention’s and the Indiana State Department of Health’s recommended virus mitigation strategies.
The Executive Orders suspend certain requirements for Essential Governmental Functions that
facilitate Essential Infrastructure with respect to public meetings and open door laws, including
suspending physical participation requirements by members of public agency governing bodies and
permitting public attendance through electronic means of communications. As a political subdivision
of the State of Indiana, the Zionsville Architectural Review Committee (the “ZARC”) must comply with
the Executive Orders throughout the duration of the COVID-19 Public Health Emergency. According, all
public meetings of the ZARC shall be conducted in the following manner until the end of the COVID-19
Public Health Emergency:
1. Members of the public shall have the right to attend ZARC Public Meetings via the following
forms of electronic communication:
When: Tuesday, May 25, 2021 @ 8:00 am Eastern Time (US and Canada)
Topic: Zionsville ZARC Meeting
Please click the link below to join the webinar:
https://us02web.zoom.us/j/81821790697
Webinar ID: 818 2179 0697
Or by Telephone at the following numbers:
+1 646 558 8656 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 9128 or
+1 253 215 8782 or +1 346 248 7799
2. Members of the public shall have the option of recording their attendance at the ZARC Public
Meetings via electronic roll call at the start of the meeting or via e-mail at
rkilmer@zionsville-in.gov
3. If a member of the public would like to attend a ZARC Public Meeting, but cannot utilize any of
the access methods described above, please contact Roger Kilmer at 317-690-6539 or at
rkilmer@zionsville.gov for assistance.
4. The ZARC will continually revisit and refine the procedures in this Annex to address public
accessibility to ZARC Public Meetings during the COVID-19 Public Health Emergency.
5. If you need technical assistance in logging into Zoom for this webinar, please contact Joe Rust,
at jrust@zionsville-in.gov
2021 ZARC Financials
Date: 6/22/2021
Starting Balance:
$100,000.00
ZARC Approved PENDING ZARC
Applicant PENDING Pay Out
Amount Running Total
75 N. Main Street: Additional Funding to $25,000.00
$25,000.00
COhatch Project be Considered. (4/27/2021)
135 S. Main Street: Additional Funding to $25,000.00
$50,000.00
Tipsy Mermaid be Considered. (5/25/2021)
95 E. Oak Street: $25,824.00
Nicholson Orthodontics Reqested
FAÇADE GRANT PROGRAM
SUMMARY
July, 2021
1
FAÇADE GRANT PROGRAM
Table of Contents:
Grant Opportunities for Building Owners (the why)
Grant Program Summary
Program Objectives
Four Step Process
Timeline/Checklist
Grant Procedures (the how)
Grant Approval and Dispersal Procedures
Eligibility & Boundaries
Grant Details for Building Owners (the minutiae) (addendum)
Architectural Facade Design Guidelines
Application
Appendices:
Application
Façade Design Guidelines
Project Completion Form
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FAÇADE GRANT PROGRAM
GRANT PROGRAM SUMMARY
The Zionsville Architectural Review Committee has a $50,000 annual budget. The purpose of
the program is to offer monies to property owners in the downtown village business district as an
incentive to rehabilitate their building facades. This money comes from the Food & Beverage
Tax and is specifically earmarked for downtown improvements.
The Façade Grant Program provides grants of up to 40% of the qualified expenses for projects
with a maximum cap of $25,000.00.
The Zionsville Architectural Review Committee has been established by the Town Council to
administer the program. The committee will administer the program as summarized in the Four
Step Process document and in accordance with the Architectural Façade Design Guidelines.
Final determination of eligibility shall rest with the Zionsville Architectural Review Committee.
Eligibility for the program should initially meet three criteria:
The rehabilitation project property must be within the boundaries of the Façade Grant
Boundary Map as depicted on page 8. All existing non one- and two-family buildings
within the ZARC boundaries are eligible.
The rehabilitation project must be visible from a public way.
The rehabilitation project must contribute to the character of the building as well as the
character of the Town of Zionsville Business District.
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FAÇADE GRANT PROGRAM
GRANT PROGRAM OBJECTIVES
Stimulate Zionsville Village Business District investment through rehabilitation of commercial
buildings by offering financial and limited technical assistance for façade improvements.
Maintain and expand the contribution of the Zionsville Business District to Zionsville’s
economy by providing a pleasing aesthetic for the downtown district that attracts new
businesses and consumers.
Promote architectural appreciation through rehabilitation of Zionsville Village Business
District properties using practices that conserve the existing building stock and encourage the
enhancement of historic or distinct architectural features.
Encourage and help initiate aesthetic improvements by assisting with the cost of
rehabilitation of an existing and/or new infill façade.
4
FAÇADE GRANT PROGRAM
GRANT PROGRAM FOUR STEP PROCESS
The four-step process helps summarize the Zionsville Downtown Façade Rehabilitation Grant
program administered by the Zionsville Architectural Review Committee (ZARC).
1) Application
Information and an application for the rehabilitation program may be obtained from the
Department of Planning & Building at the Zionsville Town Hall, 1100 W. Oak Street, Zionsville, IN
46077. Information, including the application, may also be found at www.zionsville-in.gov. Upon
its completion, the application may be returned to the Department of Planning & Building.
2) Review / Approval
The application will be reviewed by the ZARC. See the ZARC Grant documents for detailed
requirements and the distribution of funding.
3) Confirmation
Upon review and approval, ZARC will notify the applicant that the project may proceed. Visits will
be arranged throughout the project process to maintain fidelity to the plan.
4) Execution / Payment
Once the project is deemed completed, the owner/tenant will contact the Department of Planning
& Building and will fill out the project completion form. Receipts for project costs must be
presented at this time. Members of ZARC will then inspect and review the project to ensure that
the rehabilitation was completed as approved. After inspection and upon final approval, the
Director of Planning & Building will request the Zionsville Clerk-Treasurer to disburse the
applicable funds at next available funds release date.
5
FAÇADE GRANT PROGRAM
APPLICATION CHECKLIST
Complete and Submit Application
Get Quotes for Grant-Appropriate Portions of the Project
Get Materials Samples Where Possible
Review Application with a Committee Representative
Meet on the Building Site with an Architect/Member of Committee
Perhaps Get More Quotes and Material Samples
Present the Project to the ZARC Committee for Approval
PROJECT TIMELINE FOR GRANT PROGRAM
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FAÇADE GRANT PROGRAM
GRANT APPROVAL AND DISPERSAL PROCEDURES
1. Grant inquiries should be directed to the Zionsville Director of Planning and Building.
2. The Director will send the Application Letter, Application, and Guideline to interested
applicants.
3. Application Fee: $50.00 (due at filing).
4. Returned Grant Applications will be copied and distributed to members of the Façade Review
Committee for review (inspection of property and if deemed necessary,
presentation/discussion with application) and action. Permanent grant files will be kept in the
Department of Planning and Building.
5. The Façade Review Committee recommends, in writing, Grant applications to the President
of the Zionsville Town Council.
6. Upon Town Council Approval, the Director shall forward the application to the Zionsville
Advisory Plan Commission (if applicable), for its approval. Once Plan Commission approval
has been obtained, the Director shall notify the applicant of the Grant award (cc: Zionsville
Clerk-Treasurer with footnote date of Council’s, and if necessary, Plan Commission
approval).
Dispersal Procedure:
1. Grant award: A Single payment is made upon satisfactory completion of the project. The grant
payment is up to 40% of the project. The percentage and exact amount of the match will be
determined at the sole discretion of the Committee. The owner/applicant must match the grant
award with personal funds (Ex: $20,000.00 project= at least $8,000.00.
2. To receive the grant payment the owner/applicant must:
a. Notify the Zionsville Department of Planning and Building that the project has been
completed.
b. Present evidence of billings and receipts to the Department of Planning and Building that
a minimum of 60% of the total cost of the project has been paid.
c. Sign and submit the Project Completion Form.
3. If those conditions are met, the Director of Planning and Building will in turn:
a. Present it to the Zionsville Architectural Review Committee for final approval
b. Certify in writing to the Clerk Treasurer that the completed project has been approved and
that a minimum of 60% of the total costs on the project has been paid with copies of the
paid receipts and certification to be placed in the permanent files of the Department of
Planning and Building.
c. Sign and submit a claim form to the Clerk-Treasurer for payment of the approved grant.
The claim form will be voted on at the next Town Council meeting, and after approval, will
be paid at the next earliest funds release.
7
FAÇADE GRANT PROGRAM
FAÇADE REHABILITATION PROGRAM BOUNDARIES
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