Zionsville Board of Park and Recreation

Summary Minutes of the Meeting of the Zionsville Park and Recreation Board June 8, 2011 The Zionsville Board of Park and Recreation met Wednesday, June 8, 2011 at 7:00 PM. Ellen Butz, Steve Mueller, Scott Bruns, and Neil Clements were present. Matt Dickey, Superintendent, and Roger Burrus, Park Board Attorney were also present. Minutes Scott Bruns made a motion to approve the May 23, 2011 regular board meeting minutes as presented. Neal Clements seconded and the motion passed unanimously. Public Comments/Presentations None Staff Reports The reports from the Superintendent of Parks & Recreation, the Assistant Superintendent for Maintenance Services, and the Naturalist were all part of the Park Board packet and available for review. Mr. Dickey presented the yearly request from the Lions Club to use parkland for their annual Fall Festival fireworks display. They would prefer to utilize Creekside Park, as has been approved by the Park Board in the past or they could also use Elm Street Green. Ellen Butz suggested this item be presented now and acted upon in July. Mr. Dickey reported on the golf course receipts. He noted the earlier wet weather has put the income down this year compared to last year. Business has picked up, but Mr. Dickey cautioned 2011 receipts may not equal those from 2010. Mr. Dickey noted the upcoming Fire Dept. Fundraiser and a local church fundraiser are generating some moneys through special outings at the Golf Course. Mr. Roger Burrus offered a few comments on park naming rights and some of the research he’s been doing. He noted that for some of the wayfinding portions of the rail-trail, those naming rights were dictated by former property owners via their donations. Mr. Burrus also noted there is some property coming up for public auction. He has discovered there is a sign encroaching onto the property. Mr. Burrus wants to make the current property owner aware of this encroachment before there is a new owner who thinks he has rights he doesn’t. Roger will notify the bank that owns the property. Mr. Burrus also reported he continues to refine the Park Usage Rules document and should have that for the Board next month.  New Business Matt Dickey brought for the Board’s consideration the potential purchase of a blower to help maintain the golf course greens and fairways. Mr. Dickey also noted this equipment could also be occasionally used to help clean off trails, blowing off leaves and mown grass clippings. Mr. Dickey explained there is $8,000 total available in the budget line-item and the cost of the blower is $6,150 and that the Golf Course Staff felt it was important timesaver to their operation. Steve Mueller made a motion to approve the purchase of the blower, not to exceed $6,150. Neal Clements seconded and the motion passed unanimously. Old Business: None Citizen Advisory Committee Reports: Land Resources – Phil Howard. No report this month. Finance/ Funding – Neal Clements. No report this month. Communications – Steve Mueller. No report this month. Recreation –Scott Bruns. His committee will meet in early July, with work centering on field usage at Mulberry Fields and potential revenue expectations. Will begin pulling together data on programming and use potentials and getting all that information out to the public for their use and convenience. Mr. Bruns would also like to find an individual passionate about various leisure opportunities to help engage the community to discern resident’s desires and how best to serve them. Mr. Bruns will research the final disposition of the Athletic Use Policies and report back to the full Board. Facilities– Ellen Butz. This committee has not met recently. Ms. Butz and Mr. Dickey are still working on the final list of key stakeholders to invite to the upcoming design charrette/public input process. There are still unresolved flood clean up issues in Elm Street Green. Ellen and Matt have been meeting with RL Turner to get a final resolution. Neal Clements asked if there is a consistent name to use for the Goodwin property. Board members seemed to prefer using the location; i.e., the park at 400 South/875 East. Other Board Related Items None Claims Neal Clements asked for clarification regarding credit card purchases and how those get paid out of the budget. The process used by the Clerk Treasurer's Office was explained. Then Neal Clements made a motion to approve the claims. Steve Mueller seconded and the motion passed unanimously. The meeting was then adjourned, with a motion made by Scott Bruns and seconded by Neal Clements at ~7:25 PM. ______________________________ ____________________________ Scott Bruns, Secretary Ellen Butz, President