Zionsville Board of Park and Recreation

Summary Minutes of the Meeting of the Zionsville Park and Recreation Board June 13, 2018 The Zionsville Board of Parks and Recreation met Wed., June 13, 2018 at ~7:00 PM. The meeting took place at the Zionsville Town Hall’s Council Chambers (Room 105). Board members Tim Casady, John Wollenburg, Steve Bullington, Jeff Edmondson and George Abel were present. Wayne Bivans was absent. Also present was Park Department Superintendent, Matt Dickey & Park Board Attorney, Roger Burrus. Agenda/Meeting Tim Casady made a motion to approve the May 9, 2018 regular board meeting minutes with a minor correction as noticed by Park Board Attorney, Roger Burrus. John Wollenburg seconded. The motion passed unanimously. Public Presentation/Comments Park Board Attorney Roger Burrus introduced Mike Andreoli and Matt Price; attorneys for the Henke Development to answer any questions about the Holliday Farms PUD proposal. Mr. Andreoli updated the Park Board on exactly where this development is going to be. The general plan that is being proposed with regard to an 18-hole golf course, 600 homes, and a commercial component along 421, with extensive trails through the particular project; one that will go east/west through the development to the old bridge. Also, they will construct the Turkey Foot trail that would come up to Turkey Foot bridge. Mr. Burrus informed the Park Board that the Holliday family has agreed to provide an easement to go on the west side of the creek, all the way up to the property donated by the Holliday family. Attorney Matt Price answered questions from the Park Board. One concern was golf carts on Parks property. Mr. Price explained that he would need to seek permission from the Town to have a change in their ordinance, but they desire to work with the Parks on all the details. Staff Reports Park Superintendent, Matt Dickey was excited to inform the Park Board that our Naturalist, Mindy Murdock was able to receive a grant from Duke Energy in the amount of $4,887. Duke Energy was interested in the Nature Play Days. Jeff Edmondson, Park Board President would like to write a letter representing the Board to Mindy applauding her efforts. Also, Mr. Dickey wanted to point out that our golf course has had its highest gross ever for the month of May. That figure does not include the expenses as of yet. Park Board Attorney, Roger Burrus had a few items to discuss with the Park Board. The first one being that the Master Plan has been presented to the Plan Commission and was approved unanimously. This was sent on to the Town Council, who added it to their comprehensive plan for the Town. Mr. Burrus said he received a notice from Mike Andreoli representing Lennar (the Vonterra developer) who is likely going to take up completion of the Manchester Square Development. Another new item that came up was a policy on maintaining of the cemeteries. Mr. Burrus and Park Depart. Superintendent, Matt Dickey are working on setting a policy based upon the reorganization language and regarding the cemeteries currently under the Town’s maintenance as transferred via reorganization. Mr. Burrus also had news in regards to the Holliday Nature Sanctuary donation. He was able to talk with the Holliday family estate attorney and obtain the affidavit of survivorship so that the Parks will know that the title is clear. Old Business Superintendent Dickey wanted to give an update on the golf course irrigation project. He presented the Park Board with the plan sheets related to the golf course irrigation. Two projects are going out to bid. One would be the irrigation piping and heads and the other would be the pump with the control hardware related to the well. Mr. Dickey would like to have this out to press soon, as soon as the consultant prepares his documents. He explained some of the add-ons, one being the main approach to be center line heads running down the fairway and around the tee boxes and greens. Also, instead of the greens just being surrounded with heads, spraying inward, one add on option would alternate inward and outward facing heads along the edges of the green. A motion was made by Steve Bullington to approve the plans and move forward with the Golf Course irrigation project and giving authority to the Park Board Attorney and the Park Superintendent to approve and sign all required documents. This was seconded by George Abel and was passed unanimously. Superintendent Matt Dickey wanted to discuss the Budget request that will be presented to the Town Council next month. He provided the Park Board with information on some key points. One change is that Nationwide Matching, Workmen’s Comp., and Background Checking are new to the budget this year and are highlighted. These have been shifted from the Town Administration budget down to Department level. On the golf course, the Manager salary is increased and the dues will be going up. On the Park side a new position was discussed, a potential full-time administrative support receptionist. This was added due to the eventual move to our own building and not having a shared receptionist as we do currently with the Streets Department. Mr. Dickey explained that he believes that once the Parks is in its own building, they will be more public and more visible and will need a full time staff person for this. Another item that was added was installation of the second stairway at Starkey Park. Now that the Parks has a fabricator, this could be done at approximately $35,000. Park Board President Jeff Edmondson informed the Park Board that he has discussed with the Mayor the potential for bond financing coming out of the Master Plan with the projects he identified and indicated that there are smaller projects that the Parks could knock out with the 400K in the Parks reserve. These projects could be replacing the playground at Lions Park and installing an adventure/naturalistic playground at Elm Street Green. Other items on the budget are the Parks feature repair/repair, is to seal/stripe the Mulberry Fields parking lot. After discussion with the Park Board on these items, the Park Board agreed with the current budget; a motion was not needed at this time. Park Board President Jeff Edmondson wanted to update the Park Board in relation to what has happened so far on the bond possibility. There has been a process by which the Town has looked at the 3 bonding issues during a rather large meeting with the Streets, Sewer, & Parks Departments. The plan is to do the Streets Department first as that was introduced at the last Town Council meeting. The Streets will need money to pay for the road to their future building. Second will be the Sewers Department and finally the Parks, which could be possibly by October or November. New Business -None Identified Updates on Park Board’s Citizen Advisory Committees - None Identified Other Board Related Items Park Board Member, Steve Bullington asked the Park Board about a potential memorial/monument honoring civil war participants from Zionsville at Lincoln Park. Mr. Dickey thought this might be something to do when they start the redesign of the Lincoln Park. Claims George Abel made a motion to approve the claims as submitted. Steve Bullington seconded and the motion was passed unanimously. Adjournment The meeting was then adjourned with a motion made by Tim Casady, seconded by Steve Bullington & the vote was unanimous at ~9PM. The next regular Park Board meeting is scheduled for July 11, 2018 at 7PM, at the Zionsville Town Hall’s Council Chambers (Room 105). _______________________________ ____________________________________ Jeff Edmondson, President John Wollenburg, Secretary