Zionsville Redevelopment Commission (ZRDC)

Meeting Minutes Redevelopment Commission Meeting February 25, 2013 – 6:30pm Community Room – Zionsville Town Hall Meeting was called to order at 6:32pm by Mark Plassman In attendance was Mark Plassman, Craig Anderson, Brad Johnson, Luke Phenicie, Joe Stein, Town Manager Ed Mitro, Director of Planning & Economic Development Wayne DeLong, and Counsel Andy Buroker. Oaths of Office were administered by Ed Mitro to new members Luke Phenicie and Joe Stein. Ed Mitro announced that future minutes of the meeting will be recorded and available via a transcription service. Members of the RDC and Counsel offered introductions and information about themselves. The RDC took action to fill vacant office petitions. Mark Plassman motioned to elect Brad Johnson as Secretary, and Luke Phenicie as Treasurer. Craig Anderson seconded the motion. Unanimous vote of approval. Ed Mitro offered general information regarding the Micro Loan program. Old Business was then discussed. Counsel Andy Buroker offered an update on the Dow Transaction. It was indicated that the working group has been busy considering alternatives and has proposed the same to Dow. The working group is awaiting Dow’s response to the proposed alternatives. Specific alternatives being discussed include a request for an additional extension delaying closing. No update on the details of discussions can be offered at this time. A closing, intended to occur tomorrow (February 26), cannot be achieved based on the review by all parties. The potential for a future special meeting was discussed and it was determined it was premature at this time to schedule a meeting as the RDC is waiting on a number of items, including the August Mack Report. The Micro Loan process / program was discussed. Luke Phenicie will lead the Micro Loan process and will work to assemble a committee. A variety of people were discussed that could be potential committee members. It was indicated that Natalie Kruger, a previous member, has volunteered to serve on the committee. 1 Wayne DeLong offered an update on building and development activities within the TIF district (attached to these minutes). Under New Business, the next item up for discussion was the Supplemental Request associated with the 106th Street Water/Sewer Project as well as Construction Inspection contracts associated with 106 th Water/Sewer Project and the Bennett Extension project. Mark Plassman asked Andy Pickell to offer background as to why a change to the engineering services is necessary in regard to the 106th Water / Sewer design project. Andy Pickell indicated that the design along the West side of Zionsville Road changed to move the proposed water and sewer infrastructure to the East side of the road, and the sewer design changed from a gravity system to a hybrid force main / gravity system to alleviate the depth that were proposed by a strictly gravity system. Mark Plassman asked Andy Pickell to speak to the compensation specific to the Construction Observation contracts. Andy Pickell indicated that the project scope and fee was reduced by relying on on-site employees to cover both projects. Mark Plassman asked if there were any further questions regarding the Supplemental. Ed Mitro offered a summary of the need for the Supplemental. Luke Phenicie asked for further clarification regarding the evolution of the Supplemental and the need for additional monies for the project. Further discussion occurred regarding how the Town and BLN arrived at the proposed numbers. Brad Johnson motioned to approve the Supplemental. Seconded by Craig Anderson. Motion was amended by Brad Johnson and seconded by Craig Anderson to authorize Ed Mitro to sign the contract. Unanimous approval of members present with Luke Phenicie abstaining. Mark Plassman asked for discussion regarding the Construction Observation. Andy Pickell offered additional details regarding the reduction in scope of the proposed services. Craig Anderson asked for additional information related to Appendix D, Section 3 (adjustment in fees after July 2013). Discussion occurred related to this language and suggestion to change the date to September. Discussion occurred regarding Appendix D, Section 2 related to subconsultants. It was agreed that D3 would be struck and D2 would amended to delete “(in the case of sub-consultants, the expense plus 10 percent)”. Mark asked for further discussion and hearing none, requested a motion. Brad Johnson made a motion to approve the contract with the amendment to Appendix D, Section 2 and striking of Appendix D, Section 3, with authorization being granted to Ed Mitro to sign the contract (amended motion). Amended motion was seconded by Craig Anderson. Unanimous approval of members present with Luke Phenicie abstaining. Mark Plassman asked for discussion regarding 2012 Annual report. It was noted that the report has been filed with the State of Indiana. Luke Phenicie asked if a projection of TIF revenues was available. Ed Mitro indicated the projected revenue was $1,415,000.00 in 2013. Further details would be made available to RDC members, including an appropriation report. 2 Wayne DeLong offered an update as to status of 106th Street Water/Sewer project and indicated that the project would likely start from the north (Main Street/Sycamore) and work its way to the east. The first work that would be seen related to the project is exploratory excavation by Gradex at the request of Citizens Water. This is likely to be undertaken within the next two weeks and would result in temporary lane restrictions on Zionsville Road. The timing of the work would take peak traffic flow into consideration. No road closures would occur. No other restrictions are anticipated to occur with the exception of possible intermittent trail restrictions when work is underway. Wayne DeLong offered an update on the status of the Bennett extension project and indicated that a pre-construction meeting is likely to occur in early March (March 13 is the targeted date). The Commission asked Craig Anderson if any update was available regarding the search for the new Boone County Economic Development Commission Executive Director. Craig Anderson indicated that three candidates are anticipated to be interviewed and that a decision is anticipated to be made on March 24 with a start date of April 1. With no further business to discuss, a motion to adjourn was requested by Mark Plassman and made by Craig Anderson The meeting concluded at 7:30pm. 3