Zionsville Redevelopment Commission (ZRDC)

ZIONSVILLE REDEVELOPMENT COMMISSION (“ZRDC”) REGULAR MEETING MEMORANDA FOR Tuesday, February 27, 2024 at 9:00 AM In-person and Video Conference Meeting Members Present: (In-Person) David Ober – President, Justin Hage – Vice President, Denise Pierce – Secretary, Kent Esra, Deron Kintner, & Katie Aeschliman (Via Zoom) (Absent) Also Present: (In-Person) Corrie Sharp – RDC Executive Director, Owen Young – Economic Development Manager, & Zach Lutz – Associate Planner (Via Zoom) 1. Call to Order: David Ober called the meeting to order (@ 9:03 AM; YouTube) 2. Recognition of Attendees who request to be noted: None. 3. Reports A. (YouTube 00:00:15) Director’s Report: Corrie Sharp, the Director of the Redevelopment Commission, offers an overview on projects currently underway. These projects include, South Village concept development, the South Village Planned Unit Development (PUD), Wild Air EDA creation and TIF Bond request, Podell Partners is drafting a purchase agreement for lots 3 & 4 in Creekside. David Ober asks Ms. Sharp to elaborate on the Liaison Committee Meetings. There have been three of these meetings consisting of Town Staff, Administration, up to two members of the RDC, and up to three members of the Town Council. Topics included, the South Village boundaries, traffic concepts, parking solutions, and development aesthetics and design. B. (YouTube 00:05:50) TIF Report No Discussion. Page 1 of 4 4. Old Business A. (YouTube 00:06:00) Zionsville Community Development Corporation (CDC) Appointments Corrie Sharp expresses why this was tabled last month. The CDC has been modifying their Articles of Incorporation. Now the CDC has solidified their position and retained their original appointment structure. The RDC has three appointees. Currently there are two members that are up for reappointment and one open seat. Motion: David Ober made a motion (seconded by Deron Kintner) to: Reappoint Erica Carpenter and Cara Weber as members of the Community Development Corporation (CDC). The motion passed unanimously 4:0. Motion: Deron Kintner made a motion (seconded by Justin Hage) to: Appoint Denise Pierce as members of the Community Development Corporation (CDC). The motion passed unanimously 4:0. 5. New Business A. (YouTube 00:10:15) Approval and Adoption of Minutes: [January 22, 2024] Motion: Denise Pierce made a motion (seconded by Deron Kintner) to: Approve the regular meetings minutes from January 22, 2024. The motion passed unanimously 4:0. B. (YouTube 00:10:50) Claims for Approval, February 2024 David Ober expresses that invoices are now included for Commissioners to review. Motion: Justin Hage made a motion (seconded by Denise Pierce) to: Approve the Claims for February 2024 as presented. The motion passed unanimously 4:0. C. (YouTube 00:11:40) Executive Director Contract for 2024 – Innovative Planning David Ober introduces the revised contract which has a few modifications which include a five percent fee increase and will increase by five percent annually, a 30-day written notice termination clause, and an automatic renewal clause for each consecutive year. Deron Kintner asks if legal counsel has reviewed this modified contract. Ms. Sharp states the original contract was reviewed however they have not reviewed it with the current modifications. Motion: Deron Kintner made a motion (seconded by Justin Hage) to: Approve the Claims for February 2024 as presented. The motion passed unanimously 5:0. Page 2 of 4  D. (YouTube 00:14:40) Redevelopment Commission Subcommittees David Ober introduced that there is a desire to create two additional subcommittees, Governance and Architecture. The Governance Subcommittee first duty would be the development of By-Laws for the RDC as allowed by State statutes. The Architecture Subcommittee would be responsible for reviewing projects within the South Village for alignment with the Architectural standards outlined in the Planned Unit Development (PUD). Motion: Kent Esra made a motion (seconded by Deron Kintner) to: To establish both the Governance Subcommittee and appoint David Ober and Justin Hage to it. The motion passed unanimously 5:0. Motion: Denise Pierce made a motion (seconded by Kent Esra) to: To establish both the Architectural Review Subcommittee and appoint members at a later date. The motion passed unanimously 5:0. 6. Other Business: David Ober requests an update from the Finance Subcommittee (Kent Esra & Katie Aeschliman). A. (YouTube 00:17:55) Finance Subcommittee – Financial Advisor All three firms were interviewed with the assistance of Town Staff and the RDC Treasurer, Cindy Poore. The Subcommittee recommended continuing and formalizing their engagement with Crowe LLP. Ms. Aeschliman explained that there were two firms that rose to the top, but Crowe’s history with the Town elevated them to be the selected firm. The subcommittee will review their work at the end of the year to determine if they should be rehired for 2025. David Ober states a contract has not been written yet. Ms. Sharp expresses that a contract could be brought before the RDC or the Finance Subcommittee could negotiate the terms. Ms. Aeschliman states that their subcommittee could review it as they plan to have monthly meetings. Motion: Kent Esra made a motion (seconded by Deron Kintner) to: Hire Crowe LLP as the Financial Advisor for 2024 and empower the Finance Subcommittee to negotiate the terms of their contract. The motion passed unanimously 5:0. B. (YouTube 00:21:00) Finance Subcommittee – 2024 Budget Amendment The Finance Subcommittee defers to Corrie Sharp to express the details of the amendment. She states that the amendment expressed actual costs and expenditures up until that time offering a more detailed representation of their budget. The Subcommittee reviewed the amendment as presented. The Subcommittee did request altering the Creekside Allocation Area budget to be in the black. Through some negotiations with Group 1001, payment obligations were cancelled out allowing for a balanced budget in that Allocation Area. Ms. Sharp outlined the cash-on-hand category and anticipated income into this category from the sale of lots within Creekside Corporate Park. Mr. Ober has some questions regarding the Zionsville School Corporation payment interest rate and under the Zionsville/106th Allocation Area that the line item for the Zionsville CDC has been reduced to $0.00. This does not preclude the RDC from issued funds for grants, it just does not being budgeted for them. Motion: Denise Pierce made a motion (seconded by Justin Hage) to: Approve the amended 2024 Budget as presented. The motion passed unanimously 5:0. 7. (YouTube 00:26:45) Adjourn Motion: Justin Hage made a motion (seconded by Deron Kintner) to: Adjourn. Page 3 of 4  The motion passed unanimously 5:0. Meeting Adjourned at 9:30 AM (YouTube 00:27:24 meeting duration) The next meeting of the Redevelopment Commission is scheduled for: Tuesday, March 26, 2024, at 9:00 am. Page 4 of 4