Zionsville Safety Board

ZIONSVILLE SAFETY BOARD MEETING MEMORANDA For February 6th, 2012 Zionsville Town Hall 1100 W. Oak Street 1. OPENING A. Call meeting to order – Steve Mundy called the meeting to order at 5:00 p.m. Board members present: Steve Mundy, Tim Haak, Susana Suarez Members absent: None 2. MEETING ITEMS A. Approval of minutes from the January 10th, 2012 meeting: Mr. Haak motioned to approve the minutes, Ms. Suarez seconded and all were in favor. C. Reports: 1. Police Department: Chief Knox reviewed the yearly report for 2011. A brief discussion was held regarding recommendations given to ZPD by Ogletree Deakins. President Mundy asked if the board could receive the updates and recommendations given by the study group. Chief Knox concurred. He also elaborated on the improvement of the morale of ZPD. 2. Fire Department: Chief VanGorder reviewed the yearly report for 2011. A brief discussion was held on the Strategic Plan of ZFD that was set several years ago and changes that might need to be made to it. D. Old Business: 1. Continuance: Variance Request Baptist Homes of Indiana Fire Marshal Hayes stated that the following conditions must be met for approval of the variance request: ¾ The combustible construction of the LRC may only be completed on the first floor, from foundation to the second level floor decking. ¾ Installation of a fire department approved turn-a-round near the Chapel area. ¾ Installation of a fire department approved drive on the front portion of the LRC (connect the two cuts that are already in place). This shall be maintained at 20’ in width. ¾ Completion of the water main along Zionsville Road. If, on April 2, 2012, the water main along Zionsville Road and the emergency access road is not approved, complete and fully functional, combustible construction of the LRC will not be able to continue past condition #1. ¾ New item as discussed in the meeting on February 3, 2012 – The fire department shall retain the request to proof roll all access drives and turn-a-rounds to show it may support at least 80,000 lbs. Mr. Datillo, Vice President of BHI, agreed with the above conditions provided by ZFD. Ms. Suarez motioned to approve the variance request with the above conditions set by ZFD. Mr. Haak seconded, all were in favor and motion was passed. 2. Residential driveway cut policy discussion: Town Manager Mitro recommended a policy maintaining public safety and geared towards residential single family access specifically on roads that are classified as a collector or higher in our transportation plan. It allows for one access point for all private parcels. If you have two frontages the desire is to have the access on the lower classification roadway. The Safety Board would serve as an appeal body to this. Ms. Suarez requested the policy be amended to be clear on the procedures for the public to follow and as to who the final decision maker is. Ms. Suarez motioned to accept the policy contingent upon the requested addition. Mr. Haak seconded and all were in favor. D. New Business: 1. Elm Street Speed Limit Reduction: Street Superintendent Lance Lantz presented an ordinance proposing to reduce the posted speed limit to 20 MPH along Elm Street from Sycamore Street to Ash Street. Mr. Haak motioned to forward the ordinance for recommendation to the Town Council. Ms. Suarez seconded, all were in favor and motion was passed.  2. Zionsville Christian Church Sign Request in Right of Way: Street Superintendent Lance Lantz states that staff has no recommendation regarding this – meaning they see no significant deleterious effects for the placement of this sign. Ms. Suarez voiced concerns setting precedent for other organizations to request the same sort of signage. Mr. Mitro suggested the church contact the business owners in front of the church to see if they would be interested in putting up an integrated sign that included signage for the Church. 3. ADJOURN at 5:54 p.m. Respectfully submitted, Chief James C. VanGorder, Secretary