Zionsville Town Council

ZIONSVILLE TOWN COUNCIL MEETING MEMORANDA FOR Monday, March 7, 2016 at 7:00 PM Zionsville Town Hall – Beverly Harves Meeting Room 1100 West Oak Street (Note: Meeting preceded by the Council pre-meeting at 6:30 p.m. in the Town Hall Conference Center) Date of Preparation: 03.10.2016 Members Present: Susana Suarez, Jeff Papa, Tom Schuler, Bryan Traylor, Kevin Spees, Josh Garrett Not Present: Elizabeth Hopper Also Present: Tim Haak, Mayor; Ed Mitro, Town Manager; Heather Willey, Town Attorney; Amy Lacy, Director of Finance and Records and Town Department Management Staff 1. OPENING A. Call meeting to order B. Presentation of the National Colors and Pledge of Allegiance – Zionsville Police Department 2. APPROVAL OF THE MEMORANDA OF THE FEBRUARY 1, 2016 REGULAR MEETING (COPY POSTED). COUNCIL ACTION: Councilor Garrett moved to approve the Memorandum of the February 1, 2016 Town Council Meeting. Councilor Traylor seconded the motion. The Memorandum of the February 1, 2016 meeting was approved by a vote of six in favor, zero opposed. 3. DEPARTMENTAL MONTHLY REPORTS Monthly Reports submitted by the Town management staff for Council review and posted on the Town’s website (www.zionsville-in.gov). 4. PRESENTATION TO OUTGOING TOWN OFFICIALS President Suarez presented former Clerk Treasurer John Yeo and former Councilors Candace Ulmer, Mary Alice (Sam) Baldwin, Tim Haak and Steve Mundy each with an original Main Street brick inscribed with their name and dates of service. She thanked the outgoing officials for their many years of dedicated service and for helping build Zionsville into a better place. 5. PRESENTATION BY PAM KELSHAW OF MOTHERS AGAINST DRUNK DRIVERS Ms. Kelshaw presented Zionsville Police Officer Ben Cody Martin with an award from MADD in recognition of his passion, diligence and dedication in getting drunk drivers off Zionsville’s roads and streets. 6. PRESENTATION OF THE FINDINGS OF THE 2015 Pavement Surface Evaluation Study – GREG WENDLING OF USI AND LANCE LANTZ, STREET AND STORMWATER SUPERINTENDENT Superintendent Lance Lantz and Greg Wendling reviewed the 2015 Pavement Surface Evaluation Study and reviewed the analysis, grading system, budget and steps that must be taken to improve current road and street conditions and ensure better quality future roads and streets. 7. REQUEST TO SPEAK A request to speak was received from Mr. John Notarianni, but he declined the opportunity to speak. 8. OLD BUSINESS A. Consideration of a Resolution of the Town Council of the Town of Zionsville, Indiana approving installment purchase financing for the new Town Hall project (Resolution #2016-01) Mayor Tim Haak gave an update on the New Town Hall Project progress and addressed questions from the Council. He discussed public input and participation at the February Town Hall Public Forums, design and design modification considerations and financing options. COUNCIL ACTION: Councilor Garrett moved to approve Resolution #2016-01 and Councilor Traylor seconded the motion. Resolution #2016-01 was approved by a vote of five in favor, one opposed. Councilor Schuler opposed. 9. NEW BUSINESS A. Consideration of an Additional Appropriation Resolution – Street and Stormwater projects (PUBLIC HEARING) (Resolution #2016-03) After a review by Street and Stormwater Superintendent Lance Lantz regarding the need for the Additional Appropriation, President Suarez opened the Public Hearing for comment. With no public comment, President Suarez closed the Public Hearing and called for discussion or a motion on Resolution # 2016-03. COUNCIL ACTION: Councilor Traylor moved to approve Resolution #2016-03 and Councilor Spees seconded the motion. Resolution #2016-03 was approved by a vote of six in favor, zero opposed. B. Consideration of an Additional Appropriation Resolution – Park Department/Nature Center Project (PUBLIC HEARING) (Resolution #2016-04) After a review by Parks Superintendent Matt Dickey regarding the need for the Additional Appropriation, President Suarez opened the Public Hearing for comment. With no public comment, President Suarez closed the Public Hearing and called for discussion or a motion on Resolution # 2016-04. COUNCIL ACTION: Councilor Garrett moved to approve Resolution #2016-04 and Councilor Spees seconded the motion. Resolution #2016-04 was approved by a vote of six in favor, zero opposed. C. Consideration of an Additional Appropriation Resolution – Park Department (Lake and River Enhancement Grant Program’s back stabilization grant project in Starkey Park) (PUBLIC HEARING) (Resolution #2016-05) After a review by Parks Superintendent Matt Dickey regarding the need for the Additional Appropriation, President Suarez opened the Public Hearing for comment. With no public comment, President Suarez closed the Public Hearing and called for discussion or a motion on Resolution # 2016-05. COUNCIL ACTION: Councilor Garrett moved to approve Resolution #2016-05 and Councilor Traylor seconded the motion. Resolution #2016-05 was approved by a vote of six in favor, zero opposed. D. Consideration of a Zone Map Change Ordinance to rezone 4.13 acres from the R-2 (Residential Low Density Single and Two- Family Residential Zoning District) to the SU-7 (Special Use Zoning District) – Boone County Tennis Center. (Ordinance #2016-03) Planning and Economic Development Director Wayne DeLong reviewed Ordinance #2016-03 and stated that this was presented with a favorable recommendation of the Plan Commission. COUNCIL ACTION: Councilor Spees moved to adopt Ordinance #2016-03 on first reading and Councilor Papa seconded the motion. The motion passed with a vote of six in favor, zero opposed. Councilor Traylor moved to suspend the rules and Councilor Garrett seconded the motion. The motion passed with a vote of six in favor, zero opposed. Councilor Garrett moved to adopt Ordinance #2016-03 and Councilor Traylor seconded the motion. Ordinance #2016-03 was adopted by a vote of six in favor, zero opposed. E. Consideration of Real Property Tax Abatement incentive for the N.K. Hurst Company Inc. project to be located at 106th Street and Bennett Parkway. (Resolution #2016-06) Boone County Economic Development Corporation Executive Director Molly Whitehead reviewed the benefits of the project, the terms of the tax abatement and gave a favorable recommendation of the property tax abatement for the N.K. Hurst Company project. COUNCIL ACTION: Councilor Garrett moved to approve Resolution #2016-06 and Councilor Papa seconded the motion Resolution #2016-06 was approved by a vote of six in favor, zero opposed. 9. APPROVAL OF CLAIMS COUNCIL ACTION: Councilor Spees moved to approve claims as presented and Councilor Garrett seconded the motion. Claims were approved by a vote of six in favor, zero opposed. 11. ADJOURN The next regular Town Council meeting is scheduled for Monday April 4, 2016 @ 7:00 PM. Respectfully Submitted, Amelia Anne Lacy, Director Finance and Records