Zionsville Town Council

ZIONSVILLE TOWN COUNCIL MEETING MEMORANDA FOR Monday May 2, 2016 at 7:00 PM Zionsville Town Hall – Beverly Harves Meeting Room 1100 West Oak Street (Note: Meeting preceded by the Council pre-meeting at 6:30 p.m. in the Town Hall Conference Center) Date of Preparation: May 4, 2016 Members Present: Susana Suarez, Elizabeth Hopper, Jeff Papa, Kevin Spees, Bryan Traylor, Tom Schuler, Josh Garrett Also Present: Tim Haak, Mayor; Ed Mitro, Town Manager; Attorney, Rich Starkey, Barnes & Thornburg; Amy Lacy, Director of Finance & Records and Town Department Staff 1. OPENING A. Call meeting to order B. Pledge of Allegiance 2. APPROVAL OF THE MEMORANDA OF THE APRIL 4, 2016 REGULAR MEETING (COPY POSTED). COUNCIL ACTION: Councilor Traylor moved to approve the Memoranda of the April 4, 2016 Town Council Meeting. Councilor Garrett seconded the motion. The Memoranda of the April 4, 2016 meeting was approved by a vote of seven in favor, zero opposed. 3. DEPARTMENTAL MONTHLY REPORTS Monthly Reports submitted by the Town management staff for Council review and posted on the Town’s website (www.zionsville-in.gov). 4. REQUEST TO SPEAK – There being no Request to Speak cards submitted, President Suarez requested that anyone wishing to speak please step forward at this time. No response was given from the audience. 5. OLD BUSINESS A. Consideration of a Resolution regarding the enlargement of PERF enrollment. RESOLUTION #2016-08 Town Manager Ed Mitro briefly reviewed Resolution 2016-08 regarding the addition of positions to the PERF enrollment to include new or changed position titles. COUNCIL ACTION: Councilor Garrett moved to approve Resolution #2016-08 and Councilor Hopper seconded the motion. Resolution #2016-08 was approved by a vote of seven in favor, zero opposed. B. Consideration of a request for a waiver of Chapter 50 of the Town of Zionsville Code of Ordinances/Drainage Code (DeRossi property project). Matt Price, Attorney for the DeRossi property project, reviewed the project and the need for the requested waiver. He provided a letter from Ken Hedge, Boone County Surveyor. COUNCIL ACTION: Councilor Traylor made a motion to approve the request for the waiver and Councilor Hopper seconded the motion. The waiver request was granted by a vote of seven in favor, zero opposed. 6. NEW BUSINESS A. Consideration of an Additional Appropriation Resolution ($250,000.00 LIDS grant from the IEDC). (PUBLIC HEARING) RESOLUTION #2016-09 After a review of Resolution #2016-09 by Wayne Delong, Director of Planning and Economic Development regarding the need for the Additional Appropriation to allow funds to be transferred from the general TIF fund to a specific line item, President Suarez, with Proof of Publication for a Public Hearing, opened the Public Hearing for comment. With no public comment, President Suarez closed the Public Hearing and called for discussion or a motion on Resolution #2016-08. COUNCIL ACTION: Councilor Garrett moved to approve Resolution #2016-08 and Councilor Traylor seconded the motion. Resolution #2016-08 was approved by a vote of seven in favor, zero opposed. B. Consideration of an Additional Appropriation Resolution ($186,901.72 for the creation of a Planner II position in the Department of Planning and Economic Development and a Director of Communications and Community Relations position in the Administration Department (PUBLIC HEARING). RESOLUTION #2016-10 C. Consideration of an Amendment to the Town of Zionsville’s 2016 Salary Ordinance to: 1. change a position’s title and rating and add a position and rating to the Department of Planning and Economic Development; and 2. add the position and rating to the Administration Department. ORDINANCE #2016-05 Town Manager Ed Mitro reviewed Item 6B, Additional Appropriation Resolution #2016-10 and Item 6C, Consideration of an Amendment to the Town of Zionsville’s 2016 Salary Ordinance #2016-05 and requested that item 6B be continued to the June 6, 2016 Town Council Meeting and item 6C be tabled until the June 6 Meeting as well. President Suarez called for a motion to continue Consideration of an Additional Appropriation Resolution #2016-10 and table Consideration of an Amendment to the 2016 Zionsville Salary Ordinance #2016-05 to the June 6, 2016 Town Council meeting. COUNCIL ACTION: Councilor Spees moved to continue the Consideration of An Additional Appropriation Resolution # 2016-10 and table the Consideration of an Amendment to the Town of Zionsville’s 2016 Salary Ordinance #2016-05 to the June 6, 2016 Town Council meeting. Councilor Papa seconded the motion. The motion was approved by a vote of 7 in favor, zero opposed. D. Consideration of a Declaratory Resolution regarding an amendment to the 334/700 Economic Development Area / approval of the Economic Development Plan (EDP) supplement. RESOLUTION #2016-11 Wayne Delong, Director of Planning and Development reviewed Resolution #2016-11. COUNCIL ACTION: Councilor Garrett moved to approve Resolution #2016-11 and Councilor Traylor seconded the motion. Resolution #2016-11 was approved with a vote of seven in favor, zero opposed. E. Consideration of a Cash Change Fund Ordinance for the Town of Zionsville. ORDINANCE #2016-06 Amy Lacy, Director of Finance and Records reviewed Ordinance #2016-06 and stated it would improve accountability and strengthen internal controls. COUNCIL ACTION: Councilor Hopper moved to adopt Ordinance #2016-06 on first reading and Councilor Garrett seconded the motion. The motion passed with a vote of seven in favor, zero opposed. Councilor Schuler moved to suspend the rules and Councilor Garrett seconded the motion. The motion passed with a vote of seven in favor, zero opposed. Councilor Schuler moved to adopt Ordinance #2016-06 on final reading and Councilor Garrett seconded the motion. Ordinance #2016-06 was adopted by a vote of seven in favor, zero opposed. F. Consideration of an Ordinance to establish the position of Deputy Mayor for the Town of Zionsville. ORDINANCE #2016-07 Mayor Tim Haak reviewed Ordinance #2016-07 and discussed the need for the position of Deputy Mayor which would replace the current title job title of Town Manager. COUNCIL ACTION: Councilor Papa moved to adopt Ordinance #2016-07 on first reading and Councilor Hopper seconded the motion. The motion passed with a vote of in seven favor, zero opposed.  Councilor Papa moved to suspend the rules and Councilor Hopper seconded the motion. The motion passed with a vote of seven in favor, zero opposed. Councilor Papa moved to adopt Ordinance #2016-07 on final reading and Councilor Hopper seconded the motion. Ordinance #2016-07 was adopted by a vote of seven in favor, zero opposed. G. Consideration of a Zoning Ordinance amendment to modify both text and graphics of an existing Planned Unit Development (PUD) document (Creekside Corporate Park PUD). ORDINANCE #2016-08 Wayne Delong, Director of Planning and Economic Development reviewed Ordinance #2016-08. COUNCIL ACTION: Councilor Traylor moved to adopt Ordinance #2016-08 on first reading and Councilor Spees seconded the motion. The motion passed with a vote of seven in favor, zero opposed. Councilor Garrett moved to suspend the rules and Councilor Papa seconded the motion. The motion passed with a vote of seven in favor, zero opposed. Councilor Traylor moved to adopt Ordinance #2016-08 on final reading and Councilor Garrett seconded the motion. Ordinance #2016-08 was adopted by a vote of seven in favor, zero opposed. H. Consideration of a commitment amendment to provide for modification of Commitments made in relation to Ordinance #2009-05 in the Rural General (GB) Business District. Wayne Delong, Director of Planning and Zoning reviewed the commitment amendment and stated that the certification was presented with a unanimous unfavorable recommendation from the Plan Commission. He also stated that it was part of a two part process for the Plan Commission, with the Consideration of the commitment modifications already being heard and the development plan still pending. Questions and discussion from Council followed. Matt Price, Attorney for the Get Go project and Pat Avolio, Director of Real Estate Development for the project answered questions and reviewed the project. At President Suarez’s request, Councilor Papa reviewed the history of the issues regarding the area in question. President Suarez called for a motion to approve the change in commitments as described in the commitment amendment in relation to Ordinance #2009-05. COUNCIL ACTION: Councilor Garrett moved to approve the commitment amendment to provide for modification of Commitments made in relation to Ordinance #2009-05 in the Rural General (GB) Business District. Councilor Hopper seconded the motion. The commitment amendment was approved by a vote of seven in favor, zero opposed. 6. APPROVAL OF CLAIMS COUNCIL ACTION: Councilor Garrett moved to approve the claims as presented and Councilor Spees seconded the motion. Claims were approved by a vote of seven in favor, zero opposed. 7. ADJOURN COUNCIL ACTION: Councilor Hopper moved to adjourn and Councilor Garrett seconded the motion. The motion was approved by a vote of seven in favor, zero opposed. The next regular Town Council meeting is scheduled for Monday June 6, 2016 @ 7:00 PM. Respectfully submitted, Amelia Anne Lacy, Director Finance and Records