Zionsville Town Council

ZIONSVILLE TOWN COUNCIL MEETING MEMORANDA FOR Monday, November 28, 2016 at 7:30 AM Zionsville Town Hall – Community Room 1100 West Oak Street Date of Preparation: November 28, 2016 Members Present: Susana Suarez, President; Elizabeth Hopper, Vice-President; Bryan Traylor, Jeff Papa, Joshua Garrett Also Present: Tim Haak, Mayor; Ed Mitro, Deputy Mayor; Heather Willey, Town Attorney; Amy Lacy, Director of Finance & Records and Town Department Staff. 1. OPENING A. Call meeting to order B. Pledge of Allegiance 2. APPROVAL OF THE MEMORANDA OF THE NOVEMBER 07, 2016 REGULAR MEETING (COPY POSTED). COUNCIL ACTION: Vice President Hopper moved to approve the Memoranda of the November 7, 2016 Town Council Meeting. Councilor Traylor seconded the motion. The Memoranda of the November 7, 2016 meeting was approved by a vote of five in favor, zero opposed. 3. REQUEST TO SPEAK A Request to Speak was received from Mike Rhinebold. As his request related specifically to Item 5B, he agreed to hold his comments until the item was introduced. 4. OLD BUSINESS A. Consideration of an Ordinance Adopting Uniform Internal Control Standards for the Town of Zionsville. (Ordinance #2016-20) Director of Finance & Records Amy Lacy reviewed the Ordinance, stating that this was an Ordinance mandated by the State of Indiana and the State Board of Accounts. She explained its purpose is to put into place checks and balances and policies and procedures to help mitigate the risk of fraud, theft and mistakes as well as to aid the town to run efficiently and effectively. COUNCIL ACTION: Councilor Garrett moved to adopt Ordinance #2016-20 on final reading. Vice President Hopper seconded the motion. Ordinance #2016-20 was adopted on final reading by a vote of five in favor, zero opposed. 5. NEW BUSINESS A. Consideration of the 2017 Town of Zionsville Wastewater Department and Utility Budget. Barry Cook, Superintendent of the Wastewater Department presented his 2017 budget, pointing out that he was not requesting any increase in the current sewer rate. Discussion from the Council followed. COUNCIL ACTION: Councilor Traylor moved to approve the 2017 Town of Zionsville Wastewater Department and Utility Budget. Councilor Garrett seconded the motion. The Budget was approved by a vote of five in favor, zero opposed. B. Consideration of an Additional Appropriation Resolution ($10,000.00 from the Food & Beverage Fund to assist the Zionsville Little League’s Local Organizing Committee’s efforts to relocate the Little League International Central Region Headquarters to Zionsville) (Resolution #2016-27) With Proof of Publication for a Public Hearing noted, President Suarez opened the Public Hearing for comment.  Zionsville resident and President of the Zionsville Local Organizing Committee Mike Rhinebold spoke in favor of the Resolution and stressed the positive impact the relocation of the Little League International Central Region Headquarters would have on Zionsville. Zionsville resident and Lion’s Club member Gene Thompson shared background on the 63 year history of the special partnership between the Zionsville Little League and the Lion’s Club. He asked that the Council give favorable consideration to the Zionsville Little League’s request. Council discussion followed. President Suarez and Councilor Garrett expressed concern that the Zionsville Little League would move their activities from Lion’s Club to the new headquarter facility. Both Mr. Rhinebold and Mr. Thompson reiterated that Zionsville Little League would continue with its use of Lion’s Park, but that the new facility would provide additional space for all Central Region Little Leagues when needed. President Suarez closed the Public Hearing and called for a motion. COUNCIL ACTION: Councilor Hopper moved to approve Resolution #2016-27. Councilor Traylor seconded the motion. Resolution #2016-27 was approved by a vote of five in favor, zero opposed. C. Consideration of an Additional Appropriation Resolution ($73,000.00 from the General Fund to reimburse Plan Commission Engineering line item #312 – pass-through engineering fees) (Resolution #2016-28) With Proof of Publication for a Public Hearing noted, President Suarez opened the Public Hearing for comment. Director of Planning and Economic Development Wayne DeLong reviewed the need for the Additional Appropriation to reimburse the Plan Commission line item with the pass through funds. With no public comment, President Suarez closed the Public Hearing and called for a motion. COUNCIL ACTION: Councilor Garrett moved to approve Resolution #2016-28. Councilor Traylor seconded the motion. Resolution #2016-28 was approved by a vote of five in favor, zero opposed. 6. OTHER MATTERS There were no other matters to discuss. 7. ADJOURN COUNCIL ACTION: Vice President Hopper moved to adjourn the meeting and Councilor Garrett seconded the motion. The motion was approved by a vote of five in favor, zero opposed. The next regular Town Council meeting is scheduled for Monday December 5, 2016 @ 7:00 PM in the Zionsville Town Hall Beverly Harves Meeting Room. NOTE: Immediately following the Town Council Meeting, the Council met in the Town Hall Fireplace Room to watch an eight minute video in compliance with the Town of Zionsville’s NPDS permit for stormwater management which outlines the role and responsibility of the Town/Street and Stormwater Department in water resource management. Respectfully Submitted, Amelia A. Lacy, Director of Finance & Records Town of Zionsville