Zionsville Town Council

ZIONSVILLE TOWN COUNCIL MEETING MEMORANDA FOR Monday, December 5, 2016 at 7:00 PM Zionsville Town Hall – Beverly Harves Meeting Room 1100 West Oak Street Date of Preparation: December 6, 2016 Members Present: Susana Suarez, President; Elizabeth Hopper, Vice-President; Bryan Traylor, Tom Schuler, Jeff Papa, Joshua Garrett Also Present: Tim Haak, Mayor; Ed Mitro, Deputy Mayor; Heather Willey, Town Attorney; Amy Lacy, Director of Finance & Records and Town Department Staff 1. OPENING A. Call meeting to order B. Pledge of Allegiance 2. APPROVAL OF THE MEMORANDUM OF THE November 28, 2016 REGULAR MEETING (copy posted). COUNCIL ACTION: Vice President Hopper moved to approve the Memoranda of the November 28,2016 Town Council Meeting. Councilor Traylor seconded the motion. The Memoranda of the November 28, 2016 meeting was approved by a vote of seven in favor, zero opposed. 3. DEPARTMENTAL MONTHLY REPORTS Monthly Reports submitted by the Town management staff for Council review and posted on the Town’s website (www.zionsville-in.gov). 4. REQUEST TO SPEAK There being no Request to Speak cards submitted, President Suarez requested that anyone wishing to speak on any issue please step forward at this time. No response was given from the audience. 5. OLD BUSINESS - None 6. NEW BUSINESS A. Consideration of an Additional Appropriation Resolution from the General Fund ($30,100.00 for LED lighting replacement project in the Zionsville Municipal Services Building) (PUBLIC HEARING). RESOLUTION #2016-29 With Proof of Publication for a Public Hearing noted, President Suarez opened the Public Hearing for comment. Superintendent of Streets and Stormwater Lance Lantz reviewed Resolution #2016-29 and the need for the additional appropriation in order to do an LED conversion on all lighting for the Municipal Building utilizing rebate opportunities currently available from Duke Energy. Mr. Lantz stated that the return on the investment will be paid within twenty months with energy cost savings and going forward there would be energy cost savings of over $20,000.00 annually. Discussion with Council followed. With no public comment, President Suarez closed the Public Hearing and called for a motion. COUNCIL ACTION: Councilor Spees moved to approve Resolution #2016-29. Councilor Garrett seconded the motion. Resolution #2016-29 was approved by a vote of seven in favor, zero opposed. B. Consideration of an Additional Appropriation Resolution from the General Fund ($170,000.00 for year end budget rectification) (PUBLIC HEARING). RESOLUTION #2016-30 With Proof of Publication for a Public Hearing noted, President Suarez opened the Public Hearing for comment. Deputy Mayor Mitro reviewed Resolution #2016-30 and the need for the additional appropriation for yearend budget rectification. He pointed out in particular legal expenses, which had been budgeted at $200,000.00 and expenses were expected to be nearly $300,000.00 at year end. Deputy Mayor Mitro noted that he and Director of Finance and Records Amy Lacy had reviewed the funds after the Public Notice had been posted and determined there was a significant underspending in the Property Insurance line. He said that if it would be the pleasure of the Council, the $10,000.00 requested for Telephone and the $20,000.00 requested for General Electric could be deleted from the request and the resolution could be amended to a total of $140,000.00. With no public comment, President Suarez closed the Public Hearing and called for a motion. COUNCIL ACTION: Councilor Garrett moved to approve Resolution #2016-30. Vice President Hopper seconded the motion. Councilor Schuler questioned if there were any plans to do something next year to address the legal budget issue. Discussion with the Council followed, including discussion of the benefits of pursuing the option of an in house full time attorney. President Suarez asked the Council if they would like to amend the Resolution to delete the $10,000.00 for Telephone and the $30,000.00 for General Electric. Attorney Willey advised this could be done and a motion made to approve the amended Resolution #2016-30 for $140,000.00. COUNCIL ACTION: Councilor Garrett withdrew his prior motion to approve Resolution #2016-30 and moved to amend and approve Amended Resolution #2016-30 for a total Additional Appropriation of $140,000.00. Vice President Hopper seconded the motion. Resolution #2016-30 was approved as amended by a vote of six in favor, one opposed, with Councilor Schuler opposing. C. Consideration of an Additional Appropriation Resolution from the General Fund ($283,066.00 for 2016 General Fund portion of the Town Hall project payment) (PUBLIC HEARING). RESOLUTION 2016-31 With Proof of Publication for a Public Hearing noted, President Suarez opened the Public Hearing for comment Deputy Mayor Mitro reviewed Resolution #2016-31 stating that this was a technical appropriation of funds which were approved March 7, 2016 when the Town Hall financing was approved. He explained these were not additional monies being appropriated but the additional appropriation request would allow use of that money from the General Fund for the 2016 Town Hall payment. Discussion followed. Deputy Mayor Mitro and Mark Adam of Crowe Horwath addressed questions from the Council. With no public comment, President Suarez closed the Public Hearing and called for a motion. COUNCIL ACTION: Councilor Papa moved to approve Resolution #2016-31. Councilor Traylor seconded the motion. Resolution #2016-31 was approved by a vote of in six favor, one opposed, with Councilor Schuler opposing. D. Consideration of an Ordinance amending the Zionsville Town Code (Traffic Code amendment – two-way traffic designation for Plum Street and Eighth Street). ORDINANCE #2016-21 Superintendent of Streets and Stormwater Lance Lantz reviewed Ordinance #2016-21, stating that this was the result of a request from residents residing in the area to restore the streets in question to a two-way traffic condition for the sake of convenience. Mr. Lantz noted that a petition signed by the residents had been submitted and that the Safety Board had reviewed the request and given it a favorable recommendation. COUNCIL ACTION: Vice President Hopper moved to introduce Ordinance # 2016-21 on first reading and Councilor Traylor seconded the motion. The motion passed with a vote of seven in favor, zero opposed. Ordinance #2016-21 was introduced on first reading. No further action taken.  E. Consideration of an Ordinance establishing the “Local Road & Bridge Matching Fund”. ORDINANCE #2016-22 Director of Finance and Records Amy Lacy reviewed Ordinance #2016-22 stating that the fund was being created for the purpose of receiving monies from the recently awarded INDOT Community Crossings Matching Grant as well as local match funds to be used only for local road improvements. She explained it would allow for better transparency and tracking of revenues and disbursements. Discussion from the Council followed with Street and Stormwater Superintendent Lance Lantz addressing further questions from the Council. COUNCIL ACTION: Councilor Spees moved to introduce Ordinance # 2016-22 on first reading and Councilor Traylor seconded the motion. The motion passed with a vote of seven in favor, zero opposed. Ordinance 2016-22 was introduced on first reading. No further action taken. F. Consideration of an Ordinance to Amend the Zoning Ordinance for the Town of Zionsville. ORDINANCE #2016-23 Director of Planning and Economic Development Wayne DeLong reviewed Ordinance #2016-23, stating that it came to the Council’s consideration with a unanimous favorable recommendation from the Plan Commission. Discussion followed and Mr. DeLong addressed questions from the Council. COUNCIL ACTION: Councilor Schuler moved to introduce Ordinance # 2016-23 on first reading and Councilor Traylor seconded the motion. The motion passed with a vote of seven in favor, zero opposed. Ordinance 2016-23 was introduced on first reading. No further action taken. G. Consideration of a Resolution to authorize a transfer of $100,000 from the Cumulative Capital Development Fund to the Park Non-Reverting Capital Fund. RESOLUTION #2016-32 Superintendent of Parks and Recreation Matt Dickey reviewed Resolution #2016-32, explaining that this would allow flexibility to proceed with other park projects, or the Nature Center project if it were to move forward. Discussion followed and Mr. Dickey answered questions from the Council. COUNCIL ACTION: Councilor Schuler moved to approve Resolution #2016-32. Councilor Hopper seconded the motion. Resolution #2016-32 was approved by a vote of seven in favor, zero opposed. H. Consideration of a Re-Appropriation Resolution (year-end budget rectification). RESOLUTION #2016-33 Deputy Mayor Mitro reviewed Resolution #2016-33, stating that these were not new funds being requested, but instead a re-appropriation of money to line items which were in need of funds from those which had underspending. He also noted that this was a budget rectification process that routinely occurs twice per year. COUNCIL ACTION: Councilor Traylor moved to approve Resolution #2016-33. Councilor Spees seconded the motion. Resolution #2016-33 was approved by a vote of seven in favor, zero opposed. 6. OTHER MATTERS Deputy Mayor Mitro requested that the previously approved January 2, 2017 Town Council Meeting date be changed to Tuesday, January 3, 2017 as all Town offices will be closed for the New Year holiday on Monday, January 2, 2017. COUNCIL ACTION: The council agreed to change the January 2, 2017 Town Council Meeting date to January 3, 2017. 7. APPROVAL OF CLAIMS COUNCIL ACTION: Councilor Garrett moved to approve the claims as presented and Councilor Spees seconded the motion. Claims were approved by a vote of seven in favor, zero opposed. 8. ADJOURN COUNCIL ACTION: Councilor Hopper moved to adjourn the meeting and Councilor Spees seconded the motion. The motion was approved by a vote of seven in favor, zero opposed. The next regular Town Council meeting is scheduled for Monday December 19, 2016 @ 7:30 AM in the Zionsville Town Hall Community Room. Respectfully submitted, Amelia Lacy, Director of Finance and Records Town of Zionsville