Zionsville Town Council

ZIONSVILLE TOWN COUNCIL MEETING MEMORANDA FOR Monday December 02, 2019 at 7:00 PM Zionsville Town Hall Council Chamber 1100 West Oak Street Date of Preparation: December 9, 2019 Members Present: Josh Garrett, President; Bryan Traylor, Vice-President; Elizabeth Hopper, Jason Plunkett, Kevin Spees, Susanna Suarez and Craig Melton Also Present: Tim Haak, Mayor; Ed Mitro, Deputy Mayor; Heather Willey and Adam Steuerwald, Town Attorneys; Amy Lacy, Director of Finance & Records, and Town Department Staff. 1. OPENING A. Call meeting to order B. Pledge of Allegiance 2. APPROVAL OF THE MEMORANDUM OF THE November 04, 2019 REGULAR MEETING (copy posted). COUNCIL ACTION: President Garrett moved to approve the Memoranda of the November 4, 2019 Town Council Meeting. Councilor Spees seconded the motion. The Memoranda of the November 4, 2019 meeting was approved by a vote of six in favor, zero opposed. 3. DEPARTMENTAL MONTHLY REPORTS – Reports are submitted by the Town Management staff for Council review and posted on the Town website (www.zionsville-in.gov). 4. SWEARING IN OF NEW TOWN COUNCILOR CRAIG MELTON – Mayor Haak. Mayor Haak administered the Oath of Office to new Town Councilor Craig Melton 5. REQUEST TO SPEAK 6. There were no requests to speak 7. OLD BUSINESS - None 8. NEW BUSINESS A. Consideration of a Re-Appropriation Resolution (year-end budget rectification). RESOLUTION # 2019-15 Deputy Mayor Mitro introduced Resolution 2019-15, explaining that this was a year-end rectification for multiple departments in order to keep all appropriation lines positive. COUNCIL ACTION: Councilor Spees moved to approve Resolution #2019-15. Vice-President Traylor seconded the motion. Resolution #2019-15 was approved by a vote of seven in favor, zero opposed.  B. Consideration of an Additional Appropriation Resolution ($369,408.42 – Plan Commission Engineering Pass-through. Year- end rectification). (PUBLIC HEARING) RESOLUTION #2019-16 Director of Planning and Economic Development Wayne DeLong presented Resolution 2019-16, explaining it was not new money but money which had been collected throughout the 2019 for build passthrough engineering activities. He explained this yearly step merely serves to move the money into the correct line item. With Proof of Publication for a Public Hearing noted, President Garrett opened the Public Hearing for comment. With no public comment, President Garrett closed the Public Hearing and called for discussion or a motion. COUNCIL ACTION: President Garrett moved to approve Resolution #2019-16. Councilor Hopper seconded the motion. Resolution #2019-16 was approved by a vote of seven in favor, zero opposed. C. Consideration of an Ordinance to vacate a platted utility easement (Rensink Petition) (FIRST READING & PUBLIC HEARING) ORDINANCE #2019-26 Deputy Mayor Mitro presented Ordinance 2019-26 and answered questions from the Council. With Proof of Publication for a Public Hearing noted, President Garrett opened the Public Hearing for comment. With no public comment, President Garrett closed the Public Hearing. COUNCIL ACTION: Councilor Suarez moved to introduce Ordinance #2019-26 on first reading. Councilor Spees seconded the motion. The motion passed with a vote of seven in favor, zero opposed. President Garrett moved to suspend the rules. Vice-President Traylor seconded the motion. The motion passed with a vote of seven in favor, zero opposed. Vice-President Traylor moved to adopt Ordinance #2019-26 on final reading. Councilor Suarez seconded the motion. Ordinance #2019-26 was adopted by a vote of seven in favor, zero opposed. D. Consideration of a Resolution to amend the Statement of Benefits for Group 1001 Indiana Holdings, LLC (former Lids Property). RESOLUTION #2019-17 Director of Planning and Economic Development Wayne DeLong presented Resolution 2019-17. Chad Sweeny, representing Group 1001, explained the plans and use for the former LIDS property by Group 1001 and answered questions from the council. COUNCIL ACTION: Vice-President Traylor moved to approve Resolution #2019-17. Councilor Suarez seconded the motion. Resolution #2019-17 was approved by a vote of seven in favor, zero opposed. E. Consideration of a Resolution Approving Certain Matters in Connection with the Establishment of the Holliday Farms Economic Development Area. RESOLUTION #2019-18 Director of Planning and Economic Development Wayne DeLong presented Resolution 2019-18. Representing the petitioner, Attorney Matt Price answered questions from the Council. COUNCIL ACTION: Councilor Suarez moved to approve Resolution #2019-18. Councilor Spees seconded the motion. Resolution #2019-18 was approved by a vote of seven in favor, zero opposed. 9. OTHER MATTERS Deputy Mayor Mitro presented the schedule of meetings for 2020. Attorney Heather Willey and Deputy Mayor Mitro answered questions from the Council COUNCIL ACTION: President Garrett moved to approve the 2020 Schedule of Meetings as presented. Vice-President Traylor seconded the motion. The 2020 Schedule of Meetings was approved by a vote of seven in favor, zero opposed. Mayor Haak thanked outgoing Councilors Hopper, Spees and Suarez for their service and dedication. He cited the many accomplishments during their time on the Town Council, including the creation and success of South Village, Creekside, the transformation and revitalization of a newly vibrant Main Street, Reorganization 2.0, the modernization of daily Town Hall functions, the new Town Hall building and the addition of over 100 acres of park land. Mayor Hawk presented the outgoing Councilors with commemorative Main Street bricks, engraved with their names and dates of service to the Town. President Garrett presented Mayor Haak with an engraved brick as well and thanked him, highlighting his achievements in the past four years, including the 80/20 residential to business percentage, Metronet, Holiday Farms, the creation and success of Z’Works, Public Safety LIT, School Resource Officers in every school, many road and infrastructure improvements, Hate Crimes legislation, support for public art and consistently being rated as the safest and best Town in which to live. 10. APPROVAL OF CLAIMS COUNCIL ACTION: President Garrett moved to approve claims as presented. Vice-President Traylor seconded the motion. Claims were approved by a vote of seven in favor, zero opposed. 11. ADJOURN COUNCIL ACTION: Councilor Hopper moved to adjourn the meeting. Councilor Suarez seconded the motion. The motion was approved by a vote of seven in favor, zero opposed. The next regular Town Council meeting is scheduled for Monday December 16, 2019 @ 7:30 AM in the Zionsville Town Hall Council Chamber. Respectfully Submitted, Amelia A. Lacy Amelia Anne Lacy, Director Department of Finance & Records Town of Zionsville