Zionsville Town Council

TOWN OF ZIONSVILLE 2021 BUDGET WORKSHOP II 9/28/2020 ORIGINAL BUDGET TIMELINE 9/16 9/21 9/25 10/5 10/19 Budget Budget Budget Budget Budget Public Adoption Workshop Introduction Publication Hearing Consideration REVISED BUDGET TIMELINE New 9/16 9/21 9/28 10/9 10/19 10/29 Budget Budget Budget Budget Budget Budget Public Adoption Workshop Introduction Workshop II Publication Hearing Consideration Fire Operating and Parks Operating transfer to General Fund • Same taxpayer base for all funds listed above supports all town functional areas above • Ease of understanding by taxpayers: Operating costs are in General Fund or Public Safety LIT except when supported by a different taxpayer base (Police) • Main revenue sources for Fire Operating and Parks Operating are Property Taxes and Local Income Tax (LIT) • Main revenue sources for General Fund are Property Taxes and Local Income Tax (LIT) Fire Operating and Parks Operating transfer to General Fund Considerations: • Council will still appropriate all funds • Any changes to increase, decrease, or transfer appropriation from one department to another will still require Council action • Goal to increase efficiency: revenue is currently allocated to the different funds that support the same taxpayer base, increasing administrative overhead and chance of error • Monitoring and reporting on cash balance reserves • Property taxes, a main source of revenue for the funds is paid twice a year • Pooled amount for investment – one investment fund for each fund – if all three funds were invested, there would be six funds total • Sustainability plan, including capital needs will be down to the department level to show how the needs per year fluctuate as well as the expected cash flow based on the requests Fire Operating Fund transfer to General Fund • Fire Cumulative Fund 208 will remain a separate fund as it serves a different taxpayer base • Council will still appropriate all funds, including Fire • Any changes to increase, decrease, or transfer appropriation from one department to another will still require Council action • Pooled cash balance in General Fund 101 can be used for personnel, operating, services, capital, or debt service needs of any departments in the fund, including Fire • Budget to actual appropriations will still be monitored per department • The cash balance transfer from the Fire Fund 207 to General Fund 101 will be earmarked for Fire capital or debt service purposes Parks Operating Fund transfer to General Fund • Parks Non-Reverting Operating Fund 214 and Parks Non-Reverting Capital Fund 215 will remain separate funds as there are specific statutes that govern the use the funds • Council will still appropriate all funds, including Parks • Parks Board will still approve claims from all Park Department activity in General Fund 101 and other funds that have Park Department appropriations, including the non- reverting funds • Any changes to increase, decrease, or transfer appropriation from one department to another will still require Council action • Council can still elect to transfer dollars from General Fund 101 to the Non-Reverting Capital Fund 215 as done in the past • The cash balance transfer from the Parks Fund 216 to General Fund 101 will be earmarked for Parks purposes  Engineering In-House Scenario - Planning Department - Town Savings $90k Assumptions • Hire Director of Engineering and Engineer I (included in original budget presentation) $260k including max benefits • Updated fee schedule will include in-house review as well as pass-through of 3rd party engineering services starting 1/1/2021 Planning Engineering Expense Change 2019 Budget: $75k 2020 Budget: $100k 2021 Original Budget: $600k 2019 Actual: $417k 2020 YTD: $411k 2021 Revised Estimate: $250k Planning Engineering Revenue Change 2019 Budget: $0k 2020 Budget: $0k 2021 Original Budget: $0k bill $570k 2019 Actual: $349k 2020 YTD: $313k 2021 Revised Estimate: $570k Net Personnel Expense Increase -$260k 2021 Status Quo Net Estimate ($30k) Net Revenue Increase $350k 2021 Revised Net Estimate $320k Net Town Savings $90k 2021 Net Revenue Increase $350k Engineering In-House Scenario - Public Works Department Impact Assumptions • Hire Director of Engineering and Engineer I (included in original budget presentation) $165k + benefits Based on past two years of activity, the Town would have saved $124k in public works spend by having engineering in-house. Due to the project needs changing year over year, savings is not reflected in the 2021 budget. Fiscal Year % Cost Engineering Task 2019 2020 YTD TOTAL Reduction Savings PASER Pavement Condition Rating* $ 16,500.00 $ 16,500.00 100% $ 16,500.00 Annual Road Rehab Engineering $ 61,620.87 $ 61,924.22 $ 123,545.09 20% $ 24,709.02 General Services $ 1,001.99 $ 112.50 $ 1,114.49 100% $ 1,114.49 CAD Services $ 1,044.00 $ 1,044.00 100% $ 1,044.00 Project Review - Stormwater $ 8,437.50 $ 4,457.00 $ 12,894.50 100% $ 12,894.50 Crosswalk Study $ 1,237.50 $ 1,237.50 100% $ 1,237.50 Survey $ 2,750.00 $ 2,750.00 50% $ 1,375.00 Culvert Condition Rating* $ 16,200.00 $ 16,200.00 100% $ 16,200.00 Construction Inspection° $ 67,118.22 $ 259,512.58 $ 326,630.80 15% $ 48,994.62 $ 155,722.58 $ 346,193.80 $ 501,916.38 $ 124,069.13 *Bi-annual tasks ° Project specific, can vary widely by year Legal Expense Comparison Town Attorney Town Attorney and Council Attorney $186k $180k + $186k 2019 Budget: $350k 2020 Budget: $375k 2021 Proposed Budget: $745k 2019 Actual: $566k 2020 YTD: $415k over $216k over YTD $40k 2021 Admin: $559k (retainer/non-retainer matters) Non-retainer matters for both Town and Council Attorneys include: Employment Matters, Contract Review, Res/Ord Review, Condemnations, etc. 2021 Council: $186k (retainer only) 2019 Actual $566k + Council Attorney Retainer $180k Basis for 2021 Legal Appropriation Amount $746k