Zionsville Town Council

ZIONSVILLE TOWN COUNCIL MEETING MEMORANDA FOR TUESDAY, JANUARY 19, 2021 AT 7:30 A.M. ELECTRONIC MEETING This meeting was conducted pursuant to Governor Eric J. Holcomb’s Executive Orders 20-02, 20-04 and 20-08 and Governor Holcomb’s Exercise of his powers under Indiana’s Emergency Management and Disaster Law, Ind. Code 10-14-3, et seq. Additional information about this meeting was provided in the annex published with the Agenda 1. OPENING A. Call meeting to order President Garrett called the meeting to order at 7:30 a.m. B. Pledge of Allegiance C. Attendance Municipal Relations Coordinator Amy Lacy took Council attendance. Council Members Present: Josh Garrett, President; Jason Plunkett, Vice-President; Brad Burk, Joe Culp, Craig Melton, and Bryan Traylor Council Members Absent: Alex Choi Also Present: Heather Willey, Town Council Attorney; Deputy Mayor Johns-Cole, Amy Lacy, Municipal Relations Coordinator, and Town Department Staff. 2. APPROVAL OF THE MEMORANDUM OF THE JANUARY 4, 2021 REGULAR MEETING (copy posted) COUNCIL ACTION: President Garrett moved to approve the Memoranda of the January 4, 2021 Regular Town Council Meeting. Vice-President Plunkett seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT PLUNKETT Yea COUNCILOR BURK Yea COUNCILOR CULP Yea COUNCILOR MELTON Yea COUNCILOR TRAYLOR Yea The Memoranda of the January 4, 2021Town Council meeting was approved by a vote of six in favor, zero opposed. (6/0) 3. REQUEST TO SPEAK Zionsville resident Craig Triscari spoke in opposition of the approved VanTrust project, stating that VanTrust had failed to run eight-inch water lines into Saratoga Springs and plant 8 foot trees as promised and was still in violation of the commitment letter as of January 2021. He expressed his disapproval of what he referred to as “tax giveaways” to VanTrust project and his disappointment in the Town’s leadership. Mr. Triscari concluded by saying that homeowners looking to buy a home in Zionsville should use extreme caution as he felt leadership did not abide by their comprehensive plan. He expressed displeasure at what he felt to be the absence of services or funding provided by the Town of Zionsville in Perry Township and the rural community. 4. MAYOR/ADMINISTRATION UPDATE There was no update from the Mayor or Administration. 5. OLD BUSINESS A. Consideration of an Ordinance Setting the Town of Zionsville, Indiana Fee Schedule (SECOND READING) Ordinance 2020-21 Parks and Recreation Superintendent Jarod Logsdon gave a presentation describing the proposed 2021 Parks and Recreation Department fee schedule. He included an overview of 2019 Parks and Recreation programs, saying that out of the 230 programs offered, 157 were free to the public. He emphasized that the impact of the proposed increases would be relatively small and that free programs would continue to be offered. Stating that the current program fee schedule had not been updated since 2015, Superintendent Logsdon went on to detail the proposed changes to the fees, showing a comparison between 2019 and 2021 and providing an estimate of the increase in revenue in 2021 with the proposed increases and new additions to the fee schedule. He explained the fee increases were based on a Cost Recovery Philosophy which would allow fees to be reinvested into programming operations and provide opportunities for future expanded programming. He presented a Community Driven Pyramid to demonstrate how increases and additional fees were determined. He concluded by saying that the Parks Board had passed a resolution in support of the 2021 fee schedule and the Cost Recovery Philosophy at their recent meeting. Superintendent Logsdon, Chief Financial Officer Tammy Havard, and Deputy Mayor Johns- Cole answered questions from the Councilors. Discussion followed. At President Garrett’s request, Town Council Attorney Heather Willey explained the Council’s options to amend and approve the ordinance to include only the Dog Park fees at this time, allowing the Dog Park to open on schedule. Further discussion followed.  COUNCIL ACTION: President Garrett made a motion to approve the Dog Park fees, noting that there would be no action taken on any existing fees, with the intent that the Council would come back and readdress the remaining proposed fee schedule at the next meeting, without impacting any current fees at this time. Councilor Burk seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT PLUNKETT Nay COUNCILOR TRAYLOR Yea COUNCILOR BURK Yea COUNCILOR CULP Yea COUNCILOR MELTON Yea Ordinance 2020-21 was adopted on final reading, as amended, by a vote of five in favor and one opposed. (5/1) President Garrett explained that the remaining proposed fee schedule would come back before Council as a new ordinance. 6. NEW BUSINESS A. Consideration of Appointments to Various Committees and a Building Corporation COUNCIL ACTION: President Garrett moved to adopt all appointments as recommended. Vice-President Plunkett seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT PLUNKETT Yea COUNCILOR TRAYLOR Yea COUNCILOR BURK Yea COUNCILOR CULP Yea COUNCILOR MELTON Yea Zionsville Town Council appointments were approved in entirety by a vote of six in favor, zero opposed. (6/0) B. Consideration of an Ordinance to Amend the Town of Zionsville Zoning Ordinance (Petition #2020-49-CA, Sila Capital LLC) Ordinance 2021-01 Director of Planning and Economic Development Wayne DeLong introduced Ordinance 2021- 01, explaining it was an amendment to a set of commitments generated by the Area Plan Commission of Whitestown. Attorney Mike Andreoli, representing Sila Capital LLC, stated that the ordinance was coming to Council with a unanimous favorable recommendation from the Zionsville Plan Commission. He explained that this ordinance would allow Sila Capital LLC to move forward with the development of a 179 multi-family unit project consisting of three buildings on a nine plus acre tract of land just north of the Royal Run subdivision. He discussed the project and the commitments of the developer. Mr. Andreoli answered questions from the Council. Councilor Melton shared information about meetings with Royal Run residents regarding this project.  COUNCIL ACTION: President Garrett moved to approve Ordinance 2021-01. Vice-President Plunkett seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT PLUNKETT Yea COUNCILOR TRAYLOR Yea COUNCILOR BURK Yea COUNCILOR CULP Yea COUNCILOR MELTON Yea Ordinance 2021-01 was adopted by a vote of six in favor, zero opposed. (6/0) C. Consideration of a Resolution Authorizing the Conveyance of an Easement (Zionsville Community Schools Building Corporation) Resolution 2021-01 Director of Public Works Lance Lantz introduced Resolution 2021-01, explaining that the School was seeking a 40-foot landscaping and utility easement of Town property in the former Rail Trail Gardens property, just south of Heritage Trail Park, in order to allow access for placement of utilities and landscaping for the new elementary school. Director Lantz answered questions from the Council. COUNCIL ACTION: Councilor Traylor moved to approve Resolution 2021-01. Councilor Melton seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT PLUNKETT Yea COUNCILOR BURK Yea COUNCILOR CULP Yea COUNCILOR MELTON Yea COUNCILOR TRAYLOR Yea Resolution 2021-01 was approved by a vote of six in favor, zero opposed. (6/0) 7. OTHER MATTERS There were no other matters to discuss. 8. APPROVAL OF 2020 CLAIMS CFO Tammy Havard answered questions from the Council. Vice-President Plunkett expressed concern that it appeared from the Claims register that the Town Council had spent over $104,000 for various stormwater expenses. CFO Havard explained that some of the department codes were not accurate and that they were cleaning up the chart of accounts. She said that it would be fixed with the new system. In response to President Garrett’s question, CFO Havard said that the go- live date for the new system would be early April 2021 and that they could expect to have the new, improved reporting by the end of April. COUNCIL ACTION: Vice-President Plunkett moved to approve claims as presented. Councilor Burk seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT PLUNKETT Yea COUNCILOR BURK Yea COUNCILOR CHOI Yea COUNCILOR CUL Yea COUNCILOR MELTON Yea COUNCILOR TRAYLOR Yea 2020 Year-End Claims were approved by a vote of six in favor, zero opposed. (6/0) 9. APPROVAL OF 2021 CLAIMS COUNCIL ACTION: President Garrett moved to approve claims as presented. Councilor Culp seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT PLUNKETT Yea COUNCILOR BURK Yea COUNCILOR CHOI Yea COUNCILOR CUL Yea COUNCILOR MELTON Yea COUNCILOR TRAYLOR Yea January 2021 Claims were approved by a vote of six in favor, zero opposed. (6/0) 10. ADJOURN COUNCIL ACTION: President Garrett moved to adjourn the meeting. Councilor Burk seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT PLUNKETT Yea COUNCILOR BURK Yea COUNCILOR CULP Yea COUNCILOR MELTON Yea COUNCILOR TRAYLOR Yea The motion was approved by a vote of six in favor, zero opposed. (6/0)  The meeting was adjourned at 8:44 a.m. The next regular Town Council meeting is scheduled for Monday, February 1, 2021 at 7:00 p.m. Determination of the need for a solely electronic meeting will be evaluated prior to the meeting and final notice will be posted in compliance with the Indiana Open Door Law. Respectfully Submitted, Amelia Anne Lacy, Municipal Relations Coordinator Town of Zionsville