Zionsville Town Council

ZIONSVILLE TOWN COUNCIL MEETING MEMORANDA FOR MONDAY, FEBRUARY 1, 2021 AT 7:00 P.M. ELECTRONIC MEETING This meeting was conducted pursuant to Governor Eric J. Holcomb’s Executive Orders 20-02, 20-04 and 20-08 and Governor Holcomb’s Exercise of his powers under Indiana’s Emergency Management and Disaster Law, Ind. Code 10-14-3, et seq. Additional information about this meeting was provided in the annex published with the Agenda 1. OPENING A. Call meeting to order President Garrett called the meeting to order at 7:00 p.m. B. Pledge of Allegiance C. Attendance Municipal Relations Coordinator Amy Lacy took Council attendance. Council Members Present: Josh Garrett, President; Jason Plunkett, Vice-President; Brad Burk, Alex Choi, Joe Culp, Craig Melton, and Bryan Traylor Also Present: Heather Willey, Town Council Attorney; Mayor Styron, Deputy Mayor Johns-Cole, Amy Lacy, Municipal Relations Coordinator, and Town Department Staff. 2. APPROVAL OF THE MEMORANDUM OF THE JANUARY 19, 2021 REGULAR MEETING (copy posted) COUNCIL ACTION: President Garrett moved to approve the Memoranda of the January 19, 2021 Regular Town Council Meeting. Vice-President Plunkett seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT PLUNKETT Yea COUNCILOR BURK Yea COUNCILOR CHOI Yea COUNCILOR CULP Yea COUNCILOR MELTON Yea COUNCILOR TRAYLOR Yea The Memoranda of the January 19, 2021 Regular Town Council meeting was approved by a vote of seven in favor, zero opposed. (7/0) 3. REQUEST TO SPEAK Zionsville resident Craig Triscari spoke in opposition of the approved VanTrust project, stating that VanTrust had failed to run eight-inch water lines into Saratoga Springs as promised and was still in violation of the commitment documents as of February 2021. He said this included violations of commitments regarding tree sizes and types. Mr. Triscari concluded by expressing displeasure at what he felt to be the absence of services or funding provided by the Town of Zionsville in Perry Township and the rural community. President Garrett responded by stating he had spoken with the developer, VanTrust, and that the project is being completed as planned and is on schedule as was originally committed. Pointing out that the project did not yet have a Certificate of Occupancy, he said that the Town would hold them accountable to their commitments at the time of occupancy. 4. MAYOR/ADMINISTRATION UPDATE Mayor Styron expressed her support of Ordinance 2021-02, which would reestablish the Safety Board. She said she appreciated all the work that had been done on it and that it now provided the tools desperately needed to adjudicate matters in the Fire Department. She said it was very timely and she appreciated how quickly the Council worked to put the revised ordinance together. Mayor Styron concluded by saying she wanted the Council to hear directly from her how grateful she was for their efforts on the revised ordinance. 5. OLD BUSINESS None 6. NEW BUSINESS A. Presentation of a Raintree Place Petition for Speed Limit Reduction on Sycamore Street Raintree Place resident Steve Russo, representing the neighborhood’s HOA, discussed the need for lowering the current 45mph speed limit on Sycamore Street between Michigan Road and the Main Street stoplight. He shared a survey in which, out of 135 residents responding, 84 were in favor of some sort of reduction of the speed limit. Mr. Russo provided a map to the Council that detailed current speed limits entering and exiting the Village area from the east, west and south, with none being over 35mph. He explained that the petition to lower the speed limit was based on establishing a consistency of speed limits entering and exiting the town, as well as providing safety for Raintree residents and eliminating unnecessary acceleration of vehicles over that stretch of road. Director of Department of Public Works Lance Lantz explained the process associated with changing a speed limit. He said that to consider changing the speed limit, a speed study was required. Attorney Heather Willey said that an ordinance would be required to amend the speed limit. Ms. Willey, Director Lantz, and Mr. Russo answered questions from the Council. Director Lantz recommended pursuing the speed limit reduction. The Council indicated their agreement and approval of Director Lantz moving forward with a speed study.  B. Presentation of 2020 Year-End Transfers (per Resolution 2020-21) Chief Financial Officer Tammy Havard said that her department had gone through and made the year-end appropriation transfers from one budget line to another. She explained this was procedural and Council would continue to see this on a yearly basis. C. Consideration of an Ordinance Reestablishing the Zionsville Safety Board Ordinance 2021-02 President Garrett introduced Ordinance 2021-02, explaining that the new ordinance essentially mirrors the Board of Police Commissioners, with three Town Council members and two citizen members who serve as the disciplinary oversight for the Fire Department, much like the Board of Police Commissioners serves as the disciplinary oversight for the Police Department. He reinforced that the ordinance was supported by Mayor Styron. Attorney Heather Willey stated that, unlike the Board of Police Commissioners, the Safety Board statute did not require political balance of its members. COUNCIL ACTION: Councilor Burk moved to introduce Ordinance #2021-02 on first reading. Councilor Choi seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT PLUNKETT Yea COUNCILOR BURK Yea COUNCILOR CHOI Yea COUNCILOR CULP Yea COUNCILOR MELTON Yea COUNCILOR TRAYLOR Yea Ordinance 2021-02 was introduced on first reading with a vote of seven in favor, zero opposed. (7/0) President Garrett moved to suspend the rules. Councilor Melton seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT PLUNKETT Yea COUNCILOR BURK Yea COUNCILOR CHOI Yea COUNCILOR CULP Yea COUNCILOR MELTON Yea COUNCILOR TRAYLOR Yea The motion passed with a vote of seven in favor, zero opposed. (7/0) .  President Garrett moved to adopt Ordinance #2021-02 on first reading. Vice-President Plunkett seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT PLUNKETT Yea COUNCILOR BURK Yea COUNCILOR CHOI Yea COUNCILOR CULP Yea COUNCILOR MELTON Yea COUNCILOR TRAYLOR Yea Ordinance #2021-02 was adopted by a vote of seven in favor, zero opposed. (7/0) D. Consideration of a Resolution Declaring Items Surplus and Authorizing the Disposition of Surplus Items Resolution 2021-02 CFO Tammy Havard presented Resolution 2021-02, explaining that this resolution would allow the Town to dispose of items which were no longer needed. She went on to say that they would attempt to sell items whenever possible. CFO Havard answered questions from the Council. COUNCIL ACTION: Councilor Traylor moved to approve Resolution 2021-02. Councilor Burk seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT PLUNKETT Yea COUNCILOR BURK Yea COUNCILOR CHOI Yea COUNCILOR CULP Yea COUNCILOR MELTON Yea COUNCILOR TRAYLOR Yea Resolution 2021-02 was approved by a vote of seven in favor, zero opposed. (7/0) E. Consideration of a Resolution to Reestablish a Cumulative Capital Development Fund (FIRST READING) Resolution 2021-03 CFO Tammy Havard introduced Resolution 2021-03, explaining that the annual CCD reestablishment sets a “not to exceed” amount of .05 cents per 100 dollars of assessed value. She went on to say that this would not set the actual rate which is handled through the budget process. She explained that reestablishing it up to .05 provides more flexibility during the budget process. Explaining that this was just an introduction, CFO Havard said a Public Hearing and adoption consideration would be held on March 1st after being properly noticed in the paper. CFO Havard answered questions from the Council. After confirmation that no vote was needed, there was no further action taken at this meeting.  F. Presentation Regarding Boone County COVID-19 Vaccine Roll-Out Boone County Commissioner Tom Santelli began by giving some updates from a Boone County Unified Command Meeting held that morning. He shared that Boone County was moving from the red to the orange category because positive cases were trending lower over the past six weeks. He went on to say that as of February 1, 2021, the eligibility age for the vaccine had been lowered to 65 and over, and that focus would also be given on vaccinating those with comorbidities who have a much lower survival rate if they contract COVID-19. Saying he could not overemphasize the sense of urgency of getting people vaccinated, Commissioner Santelli discussed the importance of having adequate vaccination clinic locations throughout Lebanon, Whitestown, Zionsville, Jamestown, Thorntown, and Advance. He detailed current locations and those that were being explored. Councilors expressed interest in having vaccination clinics in Zionsville. Heather Willey said she would reach out to Boone County Attorney Bob Clutter, the appropriate contacts with Boone County Health Department, and the Town’s attorney, to get more information on how to move forward. Further discussion followed and Commissioner Santelli and Heather Willey answered questions from the Council. 7. OTHER MATTERS There were no other matters to discuss. 8. APPROVAL OF CLAIMS COUNCIL ACTION: President Garrett moved to approve claims as presented. Councilor Choi seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT PLUNKETT Yea COUNCILOR BURK Yea COUNCILOR CHOI Yea COUNCILOR CULP Yea COUNCILOR MELTON Yea COUNCILOR TRAYLOR Yea Claims were approved by a vote of seven in favor, zero opposed. (7/0) 9. ADJOURN COUNCIL ACTION: President Garrett moved to adjourn the meeting. Vice-President Plunkett seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT PLUNKETT Yea COUNCILOR TRAYLOR Yea COUNCILOR BURK Yea COUNCILOR CHOI Yea COUNCILOR CULP Yea COUNCILOR MELTON Yea The motion was approved by a vote of seven in favor, zero opposed. (7/0) The meeting was adjourned at 8:05 p.m. The next regular Town Council meeting is scheduled for Tuesday, February 16, 2021 at 7:30 a.m. (Note shift in date due to the President’s Day holiday) Determination of the need for a solely electronic meeting will be evaluated prior to the meeting and final notice will be posted in compliance with the Indiana Open Door Law. Respectfully Submitted, Amelia Anne Lacy, Municipal Relations Coordinator Town of Zionsville