Aberdeen City Council

17021 CITY COUNCIL PROCEEDINGS City Council Chambers, 123 South Lincoln Street, Municipal Building, Aberdeen, South Dakota, October 2, 2017, at 5:30 p.m., regular meeting of the Board of City Council Members, Mayor Mike Levsen presiding. Present at roll call were City Councilors David Bunsness, Alan Johnson, Dave Lunzman, Dennis “Mike” Olson, Rob Ronayne, and Jennifer Slaight-Hansen. City Councilors Mark Remily and Clint Rux were absent. City Staff present were Lynn Lander, Ron Wager, Robin Bobzien, Brett Bill, Karl Alberts, and Dave McNeil. Mayor Levsen led the Pledge of Allegiance. MINUTES Slaight-Hansen moved, Bunsness seconded to approve the minutes of September 25, 2017, as circulated. All present voting aye, motion carried. OPEN FORUM – No one was present. CONSENT CALENDAR Olson moved, Bunsness seconded to approve the following items on the consent calendar: LICENSES – Ambulance Driver – Kevin Birkla; Master Plumber – Steve Scott; Residential Building Contractor – Julio Morales dba JCM Roofing and Painting SET HEARING DATE – of October 23, 2017 at 5:30 p.m. for a petition to rezone from (I-2) District and (M) District to (M) District for Lot 3, Brown County Commissioner’s Second Subdivision to Aberdeen in the SW ¼ of Section 18, T123N, R63W of the 5th P.M., Brown County, South Dakota (1019 First Avenue, SE) SET JOINT HEARING DATE – of October 24, 2017 at 8:45 a.m. at the Brown County Commission Chambers for a petition to rezone from (A-1) District to (M-AG) District for Proposed Lot 1, Andy & Cindy Meyers Addition to Aberdeen in the N ½, SW ¼ of Section 28, T124N, R63W of the 5th P.M., Brown County, South Dakota (12856 – 390th Avenue). LOTTERY NOTICE – Sidney L. Smith Post 24-American Legion – receive and place on file. All present voting aye with Ronayne abstaining, motion carried. NEW BUSINESS HEARING ON SPECIAL LIQUOR LICENSE This being the time and place set for a hearing on an application for a Special One- Day Retail On-Sale Liquor License on November 9, 2017 for Aberdeen Area Chamber of Commerce at 1500 North 2nd Street, recommendations to approve were received, Ronayne moved, Lunzman seconded to approve the Special One-Day Retail On-Sale Liquor License on November 9, 2017 for Aberdeen Area Chamber of Commerce’s Business After Hours at Presentation Heights, 1500 North 2nd Street. All present voting aye, motion carried. BID FOR SURPLUS LIBRARY PROPERTY City Attorney Ron Wager explained the request to approve or deny a bid for Tract C (Parcel III) of surplus library real property received at the September 26, 2017 Bid Opening from James M. Rohl in the amount of $10,000.00. No other bids were received on the library property. Slaight-Hansen moved, Johnson seconded to accept the bid of $10,000.00 by James M. Rohl for Archway Plaza, LLC on Lots 5 and 6, Pierce’s Subdivision of Block 104, Hagerty & Lloyd’s Addition to Aberdeen, noticed for sale as Tract C (Parcel III) of the surplus library real property. Bunsness stated that the Council should wait and consider what to do with the library. Ronayne commented on waiting to discuss what to do with the library itself. City Attorney Ron Wager stated that the Council has 30 days from the time of the buyer’s signature on the purchase agreement to accept the bid. Slaight-Hansen stated that she is prepared to accept the bid and sell the library property as two separate parcels. Olson stated that he supports the motion to accept the bid from Rohl. He said that the Council divided it up, made it an option to bid separately, and it seems only right to accept the bid that  17022 would adjoin his property. Johnson stated that it adjoins the owner’s property, he followed the protocol that we expected of him, and it’s a sensible thing to sell to the owner. Bunsness moved, Ronayne seconded to postpone for one week the request to accept or reject the bid on Tract C of the library property. All present voting aye, motion carried. APPOINTMENT TO AIRPORT BOARD Bunsness moved, Lunzman seconded to appoint Tom Seyer to the Airport Board for a term ending on June 30, 2021. All present voting aye, motion carried. BIDS FOR 2017-2018 SNOW REMOVAL SERVICES Bids were received and publicly opened on September 26, 2017 at 2:00 p.m. for 2017 – 2018 Snow Removal Services for the City of Aberdeen. A detailed list of the bids is on file at the City Finance Office. City Engineer Robin Bobzien explained the Snow Removal Services needed in the City of Aberdeen. Ronayne moved, Johnson seconded to accept all the bids for the Snow Removal Services, to rent equipment as needed in order of price, and to authorize the City Manager and Finance Officer to sign all necessary documents after approval by the City Attorney. All present voting aye, motion carried. CHANGE ORDER/PAYMENT FOR CONCRETE ST REHAB City Engineer Robin Bobzien presented a request for a Change Order in the amount of $2,100.00 for added fast track concrete and a Payment Request in the amount of $49,219.84 to Wright & Sudlow for work on the Concrete Street Rehabilitation Project (CONC-2017-3). Johnson moved, Ronayne seconded to approve Change Order #2 in the amount of $2,100.00 and Payment Request #2 in the amount of $49,219.84 to Wright & Sudlow. Upon roll call, all present voting aye, motion carried. BILLS Slaight-Hansen moved, Johnson seconded to approve the following audited bills for services, supplies, repairs, and maintenance: Harms Oil Company 22,734.39; Dakota Transit Assoc 600.00; Northern Valley Communication 29.14; Wellmark Blue Cross/Blue Shield 40,000.00; Metlife 552.48; AT & T 1,044.20; ARFF Specialists, LLC 4,250.00; Matheson Tri-Gas Inc. 90.83; Fireblast 451 Inc. 2,500.00. Upon roll call, all present voting aye, motion carried. PAYROLL Bunsness moved, Olson seconded to approve the payroll for the period from September 17, 2017 through September 30, 2017 and city share of social security, old age & survivor’s insurance, retirement, health and life insurance: Wells Fargo 126,742.97; SD Retirement 69,488.51; Governing Body 3,192.28; City Manager 7,726.71; City Attorney 6,419.18; Finance 13,410.02; HR 8,305.60; Building 281.10; Computer 4,516.77; Planning/Zoning 13,932.95; Engineering 12,059.00; Police 116,050.45, Drew Ottenbacher 24.58 hr; Fire 94,670.41; Fire Prevention 4,924.80; Housing/Building 6,174.55; Street 27,462.60, Allen Conn 18.73 hr; Traffic 5,771.70; Solid Waste 17,932.37; Transportation/Ride Line 16,586.73, Lee Gutman 11.00 hr; Library 24,024.67, Sakura Eggena 8.70 hr; Parks, Rec & Forestry 95,351.44, Kayla Duncan 10.75 hr, Taryn Ryckman 10.00 hr; Airport 12,703.78; Pipe 18,929.16; Water Treatment 16,791.28; Meter 2,718.40; Water Reclamation 19,549.60; Pump 8,204.29; Old Federal Crths Bldg 1,788.75. Upon roll call, all present voting aye, motion carried. CITY MANAGER’S REPORT Lynn Lander presented the City Manager’s Report on possible increases in water usage fees and expansion of new wells and a new water tower. No council action was taken. EXECUTIVE SESSION Bunsness moved, Olson seconded to move into executive session to consult with legal counsel about contractual matters pursuant to SDCL §1-25-2(3) and preparing for  17023 contract negotiation pursuant to SDCL §1-25-2(4). All present voting aye, motion carried. Ronayne moved, Slaight-Hansen seconded to move out of executive session. All present voting aye, motion carried. There being no further business, Johnson moved, Olson seconded that the meeting be adjourned. All present voting aye, motion carried. Prepared by Mary Campton for the Finance Office. /s/ Karl Alberts, Finance Officer.