Aberdeen City Council

AGENDA FOR THE CITY COUNCIL MEETING CITY OF ABERDEEN, SOUTH DAKOTA MONDAY, DECEMBER 23, 2019 AT 5:30 P.M. CITY COUNCIL CHAMBERS, CITY HALL, 123 S. LINCOLN ST. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. MINUTES, CITY COUNCIL MEETING OF DECEMBER 16, 2019 OPEN FORUM 5:30 TO 5:40 P.M. – 1. SEE FORMAT GUIDELINES AT END OF AGENDA 4. OLD BUSINESS A. ORDINANCE NO. 19-12-06 – ORDINANCE SETTING THE FEES AND CHARGES FOR CERTAIN SERVICES PROVIDED BY THE CITY OF ABERDEEN FOR 2020 POSSIBLE SECOND READING AND FINAL ADOPTION OF ORDINANCE NO. 19-12-06 B. ORDINANCE NO. 19-12-07 – ORDINANCE SUPPLEMENTING THE 2019 BUDGET FOR VARIOUS ACTIVITIES AND EXPENSES POSSIBLE SECOND READING AND FINAL ADOPTION OF ORDINANCE NO. 19-12-07 5. CONSENT CALENDAR – POSSIBLE APPROVAL A. PLATS: 1. LINK FIRST CONSOLIDATION SUBDIVISION OF LOT 2, ROLLING HILLS VILLAGE FOURTH ADDITION, ABERDEEN IN THE NW ¼ OF SECTION 14, T123N, R64W OF THE 5TH P.M., BROWN COUNTY, SD (526 STEWART DRIVE) 2. AVERA ST. LUKE’S 2ND SUBDIVISION IN ABERDEEN IN THE SE ¼ OF SECTION 13, T123N, R64W OF THE 5TH P.M., BROWN COUNTY, SD (601 SECOND AVE., SE AND 215 S. STATE ST.) 3. RENT ALL SECOND ADDITION TO THE CITY OF ABERDEEN IN THE NW ¼ OF SECTION 13, T123N, R64W OF THE 5TH P.M., BROWN COUNTY, SD (702 AND 706 N. SECOND ST. AND 123 – 8TH AVENUE, NW) WITH STIPULATION THAT PETITION TO REZONE PROPOSED LOT 1 IS ALSO APPROVED. 6. NEW BUSINESS A. CONFIRMATION OF MAYOR SCHAUNAMAN’S APPOINTMENT OF DR. PAULA LANGTEAU TO THE ABERDEEN HOUSING AUTHORITY BOARD POSSIBLE APPROVAL OF THE MAYOR’S APPOINTMENT OF DR. PAULA LANGTEAU TO THE ABERDEEN HOUSING AUTHORITY BOARD FOR A FIVE-YEAR TERM ENDING 12-31-2024 B. AUTHORIZATION TO RETURN 2006 DODGE GRAND CARAVAN TO PREVIOUS OWNER POSSIBLE APPROVAL TO RETURN TO THE PREVIOUS OWNER A 2006 DODGE GRAND CARAVAN FOR WHICH THE CITY OBTAINED AN ABANDONED VEHICLE TITLE TO AND AUTHORIZE THE CITY ATTORNEY TO SIGN THE TITLE AND BILL OF SALE C. SURPLUS OF TRAFFIC CONTROL EQUIPMENT POSSIBLE APPROVAL TO DECLARE TRAFFIC CONTROL EQUIPMENT SURPLUS PROPERTY AND TO DONATE THE EQUIPMENT TO THE BR. CO. FAIRGROUNDS D. PAYMENT. #6 – MOCCASIN CREEK VEGETATION – B & B CONTRACTING $10,305.69 POSSIBLE APPROVAL OF PAYMENT REQUEST #6 IN THE AMOUNT OF $10,305.69 TO B & B CONTRACTING FOR WORK ON THE MOCCASIN CREEK VEGETATION MAINTENANCE & ENHANCEMENT PROJECT Page 1 of 33  E. BILLS: APPROVAL OF BILL LIST FOR DECEMBER 23, 2019 F. PAYROLL FOR THE PERIOD FROM DECEMBER 8, 2019 THROUGH DECEMBER 21, 2019 AND CITY SHARE OF SOCIAL SECURITY, OLD AGE & SURVIVOR’S INSURANCE, RETIREMENT, HEALTH AND LIFE INSURANCE G. CITY MANAGER’S REPORT 7. ADJOURN 1. OPEN FORUM PROVIDES AN OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL WITH QUESTIONS, CONCERNS OR COMMENTS ON ITEMS, WHICH ARE NOT ON THE AGENDA. CITIZENS ARE ASKED TO SIGN UP TO SPEAK PRIOR TO THE OPEN FORUM PORTION OF THE MEETING. OPEN FORUM WILL BE LIMITED TO 10 MINUTES (IF NO ONE IS IN ATTENDANCE FOR THE OPEN FORUM, THE REGULAR MEETING MAY BEGIN) UNLESS A MAJORITY OF THE CITY COUNCIL AGREES TO EXTEND THE TIME PERIOD. THE OPEN FORUM MAY NOT BE USED TO MAKE PERSONAL ATTACKS, TO AIR PERSONALITY GRIEVANCES, TO MAKE POLITICAL ENDORSEMENTS, OR FOR POLITICAL CAMPAIGN PURPOSES. OPEN FORUM WILL NOT BE USED AS A TIME FOR PROBLEM SOLVING OR REACTING TO THE COMMENTS MADE, BUT, RATHER FOR HEARING THE CITIZEN FOR INFORMATIONAL PURPOSES. THE CITY COUNCIL MAY RESPOND WITH REQUEST FOR CITY MANAGEMENT TO FOLLOW UP AND REPORT BACK ON ANY ISSUE RAISED DURING THE PUBLIC ADDRESS TIME. A PRESENTATION MAY NOT EXCEED TWO MINUTES IN DURATION. 2. ADA COMPLIANCE: THE CITY OF ABERDEEN FULLY SUBSCRIBES TO THE PROVISIONS OF THE AMERICAN’S WITH DISABILITIES ACT. IF YOU DESIRE TO ATTEND THIS PUBLIC MEETING AND ARE IN NEED OF SPECIAL ACCOMMODATIONS, PLEASE NOTIFY THE CITY FINANCE OFFICE AT LEAST 8 HOURS PRIOR TO THE MEETING SO APPROPRIATE AUXILIARY AIDS AND SERVICES CAN BE MADE AVAILABLE. THE CITY COUNCIL MEETS WEEKLY ON MONDAYS AT 5:30 P.M. EXCEPT WHEN A HOLIDAY FALLS ON MONDAY, IN WHICH CASE THE MEETING IS HELD AT 5:30 P.M. ON THE NEXT BUSINESS DAY. 3. A COPY OF THE SUBJECT MATTER ON THE CITY COUNCIL MEETING AGENDA IS AVAILABLE FOR PUBLIC DISTRIBUTION AT THE CITY FINANCE OFFICE AND AVAILABLE ON THE CITY’S WEBSITE www.aberdeen.sd.us. Page 2 of 33 Page 3 of 33 Page 4 of 33 Page 5 of 33 Page 6 of 33 Page 7 of 33 Page 8 of 33 4A Page 9 of 33 Page 10 of 33 Page 11 of 33 Page 12 of 33 Page 13 of 33  City of Aberdeen Request for Council Action Agenda Item No. Meeting 4B Date: December 23, 2019 Agenda Section Originating Old Business Dept: Finance Office Resolution N/A Ordinance Prepared 19-12-07 by: Jordan McQuillen No. of Attachments Presented 2 pages by: Karl Alberts Item: Ordinance 19-12-07 supplementing the 2019 budget for various activities and expenses. City Manager’s Proposed Action: Motion and second to approve second reading and final adoption of Ordinance 19-12-07 Supplementing the 2019 budget for various activities and expenses. Overview: This ordinance redistributes activities and programs that have been budgeted and accounted for from the Parks, Recreation, and Forestry Gift Fund to the Parks, Recreation and Forestry Fund and the Parks, Recreation, and Forestry Enterprise Fund. The attached explanation sheet includes the amount of the supplement, the source of the supplement, and the expected amount needed, and the effect on the fund balance. There are no changes from the first reading. Primary/Issues/Alternatives to Consider: Failure to pass recommended increases will result in audit comments regarding non-compliance with state statutes concerning overspending budgets. Budgetary/Fiscal Issues: As noted on attached sheets. Attachments: Ordinance 19-12-07 with explanation. Page 14 of 33  ORDINANCE 19-12-07 BE IT ORDAINED BY THE CITY OF ABERDEEN: SECTION 1. WHEREAS, there are insufficient appropriated funds in the Parks, Recreation, and Forestry Fund for Cemetery for donation expense amounting to $1,000; Mosquito Control for donation expense amounting to $5,000.00; Culture and Recreation for donation expense amounting to $550,000.00 to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the Parks, Recreation, and Forestry Gift Fund for transfer out to Parks, Recreation and Forestry Fund for $556,000; transfer out to Parks, Recreation, and Forestry Enterprise Fund for $740,000 to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the Parks, Recreation, and Forestry Fund for Ride Enterprise operating expense amounting to $140,000; Concession Enterprise operating expense amounting to $200,000; Recreation Enterprise operating expense amounting to $400,000 to be made from said fund; and WHEREAS, it would appear that there are in the following fund monies that are unappropriated and unexpended: One Million Two Hundred Ninety-Six Thousand Dollars ($1,296,000) in the Parks, Recreation and Forestry Gift Fund that can be used for said purposes. NOW, THEREFORE, THERE IS HEREBY APPROPRIATED from the program revenues and donations from the following funds: One Million Two Hundred Ninety-Six Thousand Dollars ($1,296,000) in the Parks, Recreation and Forestry Gift Fund for the aforesaid. SECTION 2. The Finance Officer is hereby authorized to make such amounts available for the purposes above and carry out the transfers set forth. Section 3. This Ordinance is necessary for the immediate preservation of the public peace, health, safety and for the support of the municipal government and its existing institutions, and shall take effect upon the passage and publication thereof. December 16, 2019 Passed First Reading ______________________ Passed Second Reading ___________________ Adopted _________________________________ Published _________________________________ Effective Date _____________________________ _________________________________________ Mayor Attest:_________________________________________, Finance Officer Page 15 of 33  Parks, Recreation, & Forestry Fund Probable Fund Balance Item Coding Amount Reason Source Need Impact Cemetery Dept 208-3700 1,000 Redistribution of Gift Fund Activities Donations & Program Revenues 1,000 1,000 Mosquito Control Dept 208-4413 5,000 Redistribution of Gift Fund Activities Donations & Program Revenues 5,000 5,000 Culture & Recreation Dept 208-5000 550,000 Redistribution of Gift Fund Activities Donations & Program Revenues 550,000 550,000 556,000 556,000 556,000 Parks, Recreation, & Forestry Gift Fund Probable Fund Balance Item Coding Amount Reason Source Need Impact Transfer Out 210-45610-45950 1,296,000 Redistribution of Gift Fund Activities Donations & Program Revenues 1,296,000 1,296,000 1,296,000 1,296,000 1,296,000 P,R & F Enterprise Fund Probable Fund Balance Item Coding Amount Reason Source Need Impact Ride Enterprise Dept 614-5000 140,000 Redistribution of Gift Fund Activities Donations & Program Revenues 140,000 140,000 Concession Enterprise Dept 614-5020 200,000 Redistribution of Gift Fund Activities Donations & Program Revenues 200,000 200,000 Recreation Enterprise Dept 614-5120 400,000 Redistribution of Gift Fund Activities Donations & Program Revenues 400,000 400,000 740,000 740,000 740,000 Page 16 of 33 Page 17 of 33 Page 18 of 33 Page 19 of 33 Page 20 of 33 Page 21 of 33 Page 22 of 33 Page 23 of 33 6A Page 24 of 33 Page 25 of 33  City of Aberdeen Request for Council Action Agenda Item Meeting Date: December 23, 2019 No. 6B Agenda Section New Business Originating Dept: City Attorney Ord. / Res. Prepared by: City Attorney No. of 1 Presented by: City Attorney Attachments Item: Authorization to return 2006 Dodge Grand Caravan to previous owner. City Manager’s Proposed Action: Motion by _________ second by _________ to approve return to the previous owner of a 2006 Dodge Grand Caravan (VIN 1D4GP24R66B648179) for which the City obtained an abandoned vehicle title, and to authorize the City Attorney to sign the title and $-0- bill of sale. Overview: An application by the City for an abandoned vehicle title on the above vehicle did not meet the requirements of state law as the previous owner was not provided notice at her correct address. Council approval of the return of the vehicle to the previous owner and authorization for the City Attorney to sign the title over to the owner is requested. Primary Issues/Alternatives to Consider: Budgetary/Fiscal Issues: Attachments: 1. Vehicle Title {00057465.DOCX / 1} Rev 7/09 Page 26 of 33  VEHICLE TITLE PRINTED PREVIOUS TAX TITLENO. ISSUE DATE DATE TYPE STATBBRAND *CODE/$AMT WEIGHT/CC 193470242 L2/L3/zOLe L2lL3/20Le ÀBA¡IDONED *95 4095 Tit1e Only YEAR MAKE MODEL BODY VEHICLE IDENTIFICATION NUMBER 2006 DODCE oRA¡¡D CARAVÀIi¡ g:VÀli¡ 1D4cP24R658648179 rc MAIL TO CTEY O¡. ÀBERDEEN 123 S LTNCOI¡N ST ODOMETER ODOMETER ODOMETER ÂBERDEEN SD 57401 READING DATE BRAND L2/L3/2oLe EXEMPT BRAND owNER(S): CITY O8 ABERDEEN OWNERADDRESS: 123 S LINCOLN St ÀBERDEEN SD 57401 FIRST LIENHOLDER: NOTED BY: RELËASED BY COUNTYlREASURER (co. #) (DAIE) COUNW TREASURER (co. #) (DATq SECOND LIENHOLDER: NOTED BY: RELEASED BY CO.JNTY TREASURER (co. *) (DAlq COUNÍY IREASURER (co. f) (DAIE) THÊ DEPARTMENÎ OF REVENUE, UNDER SOUÎH DAKOTA LAW CERÎIFIES THAT THE PERSOiI(S) NAlrlED HEREON lS DULY REGISTERED lN THIS OFFICE AS owNER(S) OF ÍHE DESCRTBED pROpERTy SUBJÊCI TO ANY LIEN AND ENCUMBRANCES HEREIN SEl FORIH. DEPARTIIIENI OF REVENUÊ: ITOTOR VEHICLE DIVISION; ¡145 EAST CAPITOL AVENUE; PIERRE, SD 57501-3lOO. SECRETARY, A__l-*r+.-_ DEPARTMENT K*=u.*u= OORTMV.6O5 1 1 086 1 9l 21 3 121625 coNrRoLNo 4354676 Page 27 of 33 ENTZ 6C Page 28 of 33 6D Page 29 of 33 Page 30 of 33 Page 31 of 33 Page 32 of 33 6E Page 33 of 33