Aberdeen City Council

AGENDA FOR THE CITY COUNCIL MEETING CITY OF ABERDEEN, SOUTH DAKOTA MONDAY, FEBRUARY 24, 2020 AT 5:30 P.M. CITY COUNCIL CHAMBERS, CITY HALL, 123 S. LINCOLN ST. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. MINUTES, CITY COUNCIL MEETING OF FEBRUARY 18, 2020 OPEN FORUM 5:30 TO 5:40 P.M. – 1. SEE FORMAT GUIDELINES AT END OF AGENDA A. MARK HARDIE OF HR GREEN TO PRESENT FACILITY PLAN UPDATE ON THE WATER TREATMENT PLANT 4. OLD BUSINESS A. ORDINANCE NO. 20-02-01 – ORDINANCE RELATING TO THE ISSUANCE OF ADDITIONAL NON- AD VALOREM SALES TAX REVENUE BONDS IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $4,260,000 TO PAY THE COST FOR THE SOFTBALL COMPLEX POSSIBLE SECOND READING AND FINAL ADOPTION OF ORDINANCE NO. 20-02-01 5. CONSENT CALENDAR – POSSIBLE APPROVAL A. SET HEARING DATE OF MARCH 9, 2020 AT 5:30 P.M. – RETAIL ON-OFF SALE WINE AND CIDER LICENSE FOR ALLEVITY ENTERTAINMENT LLC AT 130 CENTENNIAL ST. S. B. REPORTS AND MINUTES FROM CITY BOARDS – RECEIVE AND PLACE ON FILE: 1. ABERDEEN AIRPORT BOARD MEETING MINUTES 2. BOARD OF ZONING ADJUSTMENT MEETING MINUTES 3 K.O. LEE ABERDEEN PUBLIC LIBRARY BOARD OF TRUSTEES MEETING MINUTES 4. PARK & RECREATION BOARD MEETING MINUTES 6. NEW BUSINESS A. AIRPORT LEASE #75 AGREEMENT WITH SKYWEST AIRLINES FOR 2020 – 2022 POSSIBLE APPROVAL AND AUTHORIZE THE CITY MANAGER TO SIGN AIRPORT LEASE #75 AGREEMENT WITH SKYWEST AIRLINES B. 2021 PROMOTION ALLOCATION AND COMMITMENT OF $20,000 TO ABERDEEN BMX POSSIBLE APPROVAL TO RECOMMEND EXTENDING CONTRIBUTIONS FOR AN ADDITIONAL YEAR (2021) TO ABERDEEN BMX IN THE AMOUNT OF $20,000 TO HELP FUND CAPITAL OUTLAY COST FOR NATIONAL BMX EVENT IN ABERDEEN C. RECOMMENDATION ON BIDS FOR N. DAKOTA ST. ROADWAY IMPROVEMENTS (ST-2020-1) POSSIBLE APPROVAL TO AWARD THE BID – ALTERNATE “A” TO REEDE CONSTRUCTION IN THE AMOUNT OF $1,421,117.40 AND AUTHORIZE THE CITY MANAGER AND FINANCE OFFICER TO SIGN ALL THE NECESSARY DOCUMENTS AFTER APPROVAL BY THE CITY ATTORNEY D. RECOMMENDATION ON BIDS FOR 15TH AVE., SE STORM SEWER IMPROVEMENTS (SS-2020-1) POSSIBLE APPROVAL TO AWARD THE BID TO B & B CONTRACTING IN THE AMOUNT OF $1,054,798.95 AND AUTHORIZE THE CITY MANAGER AND FINANCE OFFICER TO SIGN ALL THE NECESSARY DOCUMENTS AFTER APPROVAL BY THE CITY ATTORNEY 02/20/2020 Page 1 of 59  E. RECOMMENDATION ON BIDS FOR 2020 ASPHALTIC REPAIR MIX POSSIBLE APPROVAL TO AWARD BID – ITEM 1 TO JENSEN ROCK & SAND IN THE AMOUNT OF $12,000 ($120.00 PER TON), AWARD BID – ITEM 2 TO JENSEN ROCK & SAND IN THE AMOUNT OF $11,500 ($115.00 PER TON), AWARD BID – ITEM 3 TO JENSEN ROCK & SAND IN THE AMOUNT OF $267,750 ($59.50 PER TON), AND AWARD BID – ITEMS 3 AND 4 TO LIEN TRANSPORTATION IN THE AMOUNT OF $267,750 ($59.50 PER TON), AND AUTHORIZE THE CITY MANAGER AND FINANCE OFFICER TO SIGN ALL NECESSARY DOCUMENTS AFTER APPROVAL BY THE CITY ATTORNEY F. RECOMMENDATION ON 2020 ROAD OIL PURCHASES POSSIBLE APPROVAL TO AWARD THE QUOTE OF $565.08 PER TON TO FLINT HILLS RESOURCES PINE BEND, LLC AND AUTHORIZE THE CITY MANAGER AND FINANCE OFFICER TO SIGN ALL NECESSARY DOCUMENTS AFTER APPROVAL BY THE CITY ATTORNEY G. RECOMMENDATION ON BIDS FOR 2020 SEAL COAT AGGREGATES POSSIBLE APPROVAL TO AWARD BID – OPTION A IN THE AMOUNT OF $60,000 AND BID – OPTION C IN THE AMOUNT OF $74,240 TO JENSEN ROCK & SAND AND AUTHORIZE THE CITY MANAGER AND FINANCE OFFICER TO SIGN ALL NECESSARY DOCUMENTS AFTER APPROVAL BY THE CITY ATTORNEY H. BILLS: APPROVAL OF BILL LIST FOR FEBRUARY 24, 2020 I. CITY MANAGER’S REPORT J. EXECUTIVE SESSION TO CONSULT WITH LEGAL COUNSEL ABOUT CONTRACTUAL MATTERS {SDCL §1-25-2(3)} NO COUNCIL ACTION CAN OCCUR DURING EXECUTIVE SESSION BUT COUNCIL ACTION MAY FOLLOW EXECUTIVE SESSION 7. ADJOURN 1. OPEN FORUM PROVIDES AN OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL WITH QUESTIONS, CONCERNS OR COMMENTS ON ITEMS, WHICH ARE NOT ON THE AGENDA. CITIZENS ARE ASKED TO SIGN UP TO SPEAK PRIOR TO THE OPEN FORUM PORTION OF THE MEETING. OPEN FORUM WILL BE LIMITED TO 10 MINUTES (IF NO ONE IS IN ATTENDANCE FOR THE OPEN FORUM, THE REGULAR MEETING MAY BEGIN) UNLESS A MAJORITY OF THE CITY COUNCIL AGREES TO EXTEND THE TIME PERIOD. THE OPEN FORUM MAY NOT BE USED TO MAKE PERSONAL ATTACKS, TO AIR PERSONALITY GRIEVANCES, TO MAKE POLITICAL ENDORSEMENTS, OR FOR POLITICAL CAMPAIGN PURPOSES. OPEN FORUM WILL NOT BE USED AS A TIME FOR PROBLEM SOLVING OR REACTING TO THE COMMENTS MADE, BUT, RATHER FOR HEARING THE CITIZEN FOR INFORMATIONAL PURPOSES. THE CITY COUNCIL MAY RESPOND WITH REQUEST FOR CITY MANAGEMENT TO FOLLOW UP AND REPORT BACK ON ANY ISSUE RAISED DURING THE PUBLIC ADDRESS TIME. A PRESENTATION MAY NOT EXCEED TWO MINUTES IN DURATION. 2. ADA COMPLIANCE: THE CITY OF ABERDEEN FULLY SUBSCRIBES TO THE PROVISIONS OF THE AMERICAN’S WITH DISABILITIES ACT. IF YOU DESIRE TO ATTEND THIS PUBLIC MEETING AND ARE IN NEED OF SPECIAL ACCOMMODATIONS, PLEASE NOTIFY THE CITY FINANCE OFFICE AT LEAST 8 HOURS PRIOR TO THE MEETING SO APPROPRIATE AUXILIARY AIDS AND SERVICES CAN BE MADE AVAILABLE. THE CITY COUNCIL MEETS WEEKLY ON MONDAYS AT 5:30 P.M. EXCEPT WHEN A HOLIDAY FALLS ON MONDAY, IN WHICH CASE THE MEETING IS HELD AT 5:30 P.M. ON THE NEXT BUSINESS DAY. 3. A COPY OF THE SUBJECT MATTER ON THE CITY COUNCIL MEETING AGENDA IS AVAILABLE FOR PUBLIC DISTRIBUTION AT THE CITY FINANCE OFFICE AND AVAILABLE ON THE CITY’S WEBSITE www.aberdeen.sd.us. 02/20/2020 Page 2 of 59 02/20/2020 Page 3 of 59 02/20/2020 Page 4 of 59 02/20/2020 Page 5 of 59 02/20/2020 Page 6 of 59 02/20/2020 Page 7 of 59  4A XX XXXXX Old Business 02/20/2020 Page 8 of 59 02/20/2020 Page 9 of 59 02/20/2020 Page 10 of 59 02/20/2020 Page 11 of 59 02/20/2020 Page 12 of 59 02/20/2020 Page 13 of 59 02/20/2020 Page 14 of 59 02/20/2020 Page 15 of 59 02/20/2020 Page 16 of 59 02/20/2020 Page 17 of 59 02/20/2020 Page 18 of 59 02/20/2020 Page 19 of 59 02/20/2020 Page 20 of 59 02/20/2020 Page 21 of 59 02/20/2020 Page 22 of 59 02/20/2020 Page 23 of 59 02/20/2020 Page 24 of 59 02/20/2020 Page 25 of 59 02/20/2020 Page 26 of 59 02/20/2020 Page 27 of 59 02/20/2020 Page 28 of 59 02/20/2020 Page 29 of 59 02/20/2020 Page 30 of 59 02/20/2020 Page 31 of 59  6A 02/20/2020 Page 32 of 59 02/20/2020 Page 33 of 59 02/20/2020 Page 34 of 59 02/20/2020 Page 35 of 59 02/20/2020 Page 36 of 59 02/20/2020 Page 37 of 59 02/20/2020 Page 38 of 59 02/20/2020 Page 39 of 59 02/20/2020 Page 40 of 59 02/20/2020 Page 41 of 59 02/20/2020 Page 42 of 59  6B 02/20/2020 Page 43 of 59 02/20/2020 Page 44 of 59 02/20/2020 Page 45 of 59 02/20/2020 Page 46 of 59  6C 02/20/2020 Page 47 of 59 02/20/2020 Page 48 of 59 02/20/2020 Page 49 of 59  6D 02/20/2020 Page 50 of 59 02/20/2020 Page 51 of 59 02/20/2020 Page 52 of 59  6E 02/20/2020 Page 53 of 59 02/20/2020 Page 54 of 59  6F 02/20/2020 Page 55 of 59 02/20/2020 Page 56 of 59  6G 02/20/2020 Page 57 of 59 02/20/2020 Page 58 of 59  6H 02/20/2020 Page 59 of 59