Aberdeen City Council

18547 MINUTES ABERDEEN CITY COUNCIL MEETING City Council Chambers, 123 South Lincoln Street, Municipal Building, Aberdeen, South Dakota, January 8, 2024, at 5:30 p.m., regular meeting of the City Council. CALL TO ORDER MEETING ROLL CALL Present at roll call were City Council Members Rob Ronayne via teleconference, Erin Fouberg via teleconference, Charlotte Liebelt, Josh Rife, Alan Johnson, Tiffany Langer via teleconference, David Novstrup, and Mayor Travis Schaunaman. Council Member Justin Reinbold was absent. City Staff present were Robin Bobzien, Ron Wager, Stuart Nelson, Ken Hubbart, Joel Weig, Rich Krokel, Dave McNeil, and Jordan McQuillen. PLEDGE OF ALLEGIANCE Mayor Schaunaman led the Pledge of Allegiance. APPROVAL OF AGENDA Motion by Rife, second by Liebelt to approve the agenda. Voice vote to approve, all present voting aye, motion carried. MINUTES Motion by Johnson, second by Novstrup to approve the minutes of the December 26, 2023, City Council Meeting, as published to satisfy publication requirements of SDCL§9-18- 1, and Payroll section of City Council Meeting Minutes of December 26, 2023, as Amended to include payroll data not available at time of publication and as circulated. Voice vote to approve, all voting aye, motion carried. OPEN FORUM Robert Yoder, owner of Black Knight Pools, Spas, Games & Things discussed the Aberdeen trade area. CONSENT CALENDAR Motion by Rife, second by Ronayne to approve the following items on the consent calendar: SET THE MUNICIPAL ELECTION DATE OF JUNE 4, 2024, as required by SDCL§9- 13-1 for the following position vacancies: NW District-City Council Member for a five- year term and Mayor for a five-year term  18548 LOTTERY NOTICE: Disabled American Veterans, Swanson O’Connor Chapter 13, for two (2) separate raffles being held on February 1, 2024, through June 29, 2024 LICENSE: New Residential Building Contractors License for Nathaniel Buchele of Buchele Construction, LLC LEASE: Assignment of Private Area Hangar Lease Agreement from Rolf Johnson to Morgan Beving. Voice vote to approve, all present voting aye, motion carried. OLD BUSINESS APPROVAL OF SECOND READING AND FINAL ADOPTION OF ORDINANCE 23- 12-02, AN ORDINANCE DESIGNATING A PORTION OF PUBLIC RIGHT-OF-WAY AS FIFTH AVENUE NW Community Development Director Ken Hubbart discussed the second reading and final adoption of the ordinance. Motion by Novstrup, second by Johnson to approve the second reading and final adoption of Ordinance 23-12-02, an ordinance designating a portion of Public Right-Of-Way as Fifth Avenue NW. Roll call vote to approve, all present voting aye, motion carried. APPROVAL OF SECOND READING AND FINAL ADOPTION OF ORDINANCE 23- 12-07 AUTHORIZING THE ISSUANCE AND SALE OF BONDS FOR TAX INCREMENT FINANCING (TIF) DISTRICT #39 WITH A MAXIMUM ALLOWABLE ISSUANCE OF $5,297,279 Finance Officer Jordan McQuillen stated no changes since first reading. Motion by Novstrup, second by Johnson to approve the second reading and final adoption of Ordinance 23-12-07, authorizing the issuance and sale of bonds for Tax Increment Financing (TIF) District #39 with a maximum allowable issuance of $5,297,279. Roll call vote to approve, all present voting aye, motion carried. NEW BUSINESS PUBLIC HEARING ON THE ABERDEEN WATER TOWER IMPROVEMENTS PROJECT Mayor Travis Schaunaman opened the public hearing on the Aberdeen Water Tower Improvements project. Program Coordinator Ted Dickey with the Northeast Council of Government (NECOG) discussed the water tower project. HAPI Director Darrin Beckius was present. Discussion was held. No action was taken.  18549 APPROVAL OF FIRST READING OF ORDINANCE 24-01-01, AMENDING THE SUBDIVISION REGULATIONS OF THE CITY CODE REGARDING APPROVAL OF PLATS City Attorney Ron Wager discussed the ordinance. Discussion was held. Motion by Johnson, Second by Rife to approve the first reading of Ordinance 24-01-01, amending the subdivision regulations of the City Code regarding approval of plats. Roll call vote to approve, all present voting aye, motion carried. APPROVAL OF RESOLUTION 24-01-01R, CREATING TAX INCREMENT FINANCING DISTRICT NO. 41 (TIF #41) TO DEVELOP A NEW SUBDIVISION IN ABERDEEN KNOWN AS THE WEST EDGE DEVELOPMENT City Manager Robin Bobzien described Tax Increment Financing District No. 41 (TIF #41). Discussion was held. Rod Tobin, legal counsel for TIF #41 described the TIF #41 project and plan. Brown County Commissioner Mike Gage shared concerns with local TIFs. Motion by Johnson, second by Novstrup to approve Resolution 24-01-01R, creating Tax Increment Financing District No. 41 (TIF #41) to develop a new subdivision in Aberdeen known as the West Edge Development. Roll call vote to approve, all present voting aye, motion carried. APPROVAL OF RESOLUTION 24-01-02R, CREATING TAX INCREMENT FINANCING DISTRICT NO. 42 (TIF #42) TO DEVELOP A NEW SUBDIVISION IN ABERDEEN KNOWN AS THE PINE HAVENS ESTATES SUBDIVISION. City Manager Robin Bobzien described Tax Increment Financing District No. 42 (TIF #42). Motion by Johnson, second by Novstrup to approve Resolution 24-01-02R, creating Tax Increment Financing District No. 42 (TIF #42) to develop a new subdivision in Aberdeen known as the Pine Havens Estates Subdivision. Roll call vote to approve with Council Members Fouberg, Liebelt, Rife, Johnson, Langer, Novstrup, and Mayor Schaunaman voting aye and Council Member Ronayne voting no. Motion carried. Council Member Fouberg departed the meeting at 6:28PM. APPROVAL OF RESOLUTION 24-01-04R, ACKNOWLEDGING ASSIGNMENT OF NATURAL GAS FRANCHISE ORDINANCE FROM NORTHWESTERN CORPORATION TO NORTHWESTERN ENERGY PUBLIC SERVICE CORPORATION City Attorney Ron Wager discussed the resolution. Motion by Rife, second by Novstrup to approve Resolution 24-01-04R, acknowledging assignment of Natural Gas Franchise  18550 Ordinance from NorthWestern Corporation to NorthWestern Energy Public Service Corporation. Roll call vote to approve, all present voting aye, motion carried. APPROVAL OF PAY REQUEST FOR AIP PROJECT #3-46-0001-47-2002 GA APRON RECONSTRUCTION FOR INVOICE #23 IN THE AMOUNT OF $583.39 TO HELMS & ASSOCIATES AND AUTHORIZATION FOR CITY MANAGER TO SIGN PAY ESTIMATE APPROVAL OF PAY REQUEST FOR AIP PROJECT #3-46-0001-49-2023 RWY 13/31 REHABILITATION AND LIGHTING IMPROVEMENTS FOR INVOICE #10 IN THE AMOUNT OF $4,547.10 TO HELMS & ASSOCIATES AND AUTHORIZE CITY MANAGER TO SIGN PAY ESTIMATE APPROVAL TO AUTHORIZE CITY MANAGER TO SIGN AND EXECUTE THE AGREEMENT FOR PROFESSIONAL SERVICES WITH HELMS & ASSOCIATES FOR AIP PROJECT #3-46-0001-51-2024 GA APRON PHASE II Transportation Director Rich Krokel discussed payment requests. Motion by Ronayne, second by Liebelt to approve pay request for AIP Project #3-46-0001-47-2002 GA Apron reconstruction for Invoice #23 in the amount of $583.39 to Helms & Associates and authorization for city manager to sign pay estimate, pay request for AIP Project #3-46- 0001-49-2023 RWY 13/31 rehabilitation and lighting improvements for Invoice #10 in the amount of $4,547.10 to Helms & Associates and authorize city manager to sign pay estimate, and approval to authorize city manager to sign and execute the agreement for professional services with Helms & Associates for AIP Project #3-46-0001-51-2024 GA Apron Phase II. Roll call vote to approve, all present voting aye, motion carried. APPROVAL OF PAY REQUEST #3 (FINAL-B) AND CHANGE ORDER #3 FOR PROJECT ST-2023-2 (MILL & OVERLAY IMPROVEMENTS) City Engineer Stu Nelson discussed the project and payment request. Motion by Ronayne, second by Johnson to approve Pay Request #3 (Final-B) and Change Order #3 for Project ST-2023-2 (Mill & Overlay Improvements). Roll call vote to approve, all present voting aye, motion carried. APPROVAL TO PURCHASE THREE PICKUPS FOR THE PUBLIC WORKS DEPARTMENT FOR THE PRICE OF $49,884.00 EACH FROM LAMB CHEVROLET OF ONIDA, SD City Engineer Stu Nelson discussed payment request. Motion by Liebelt, second by Rife to approve the purchase of three pickups for the Public Works Department for the price of  18551 $49,887.00 each from Lamb Chevrolet of Onida, SD. Roll call vote to approve, all present voting aye, motion carried. APPROVAL TO AUTHORIZE CITY MANAGER TO SIGN AND EXECUTE THE WINS AGREEMENT City Manager Robin Bobzien discussed the agreement. Discussion was held. Motion by Liebelt, second by Novstrup to approve and authorize City Manager to sign and execute the WINS Agreement. Roll call vote to approve, all present voting aye, motion carried. REVIEW AND APPROVAL OF CLAIMS AND PAYROLL Motion by Lieblet, second by Novstrup to approve payment of the bills listed for January 8, 2024. Bills having been audited by the Finance Officer and fully itemized and authorize the Mayor or City Manager to sign, and the Finance Officer to countersign, all warrants for payment of the following approved bills: Tim Pond 120.00, Aberdeen Chamber Of Commerce 15,000.00, Aberdeen School Dist. 6-1 2,275.00, Helms & Associates 12,551.43, Marco Technologies LLC 423.09, RDO Equipment Co 303.46, Idexx Distribution Inc. 981.75, Motorola Solutions Inc. 4,636.27, Imla 656.00, Dakota Riggers & Tool Supply 197.65, Dakota Electronics 7,339.00, Hepper's 15.26, Quality Welding Inc. 84.89, Performance Oil & Lubrica 280.00, SD Gov. Human Resource Assn. 75.00, Cole Papers Inc. 520.56, Flexible Pipe Tools & Equipment 297.60, Jensen Rock & Sand Inc.-Mo 7,238.00, Graham Tire Co. 270.00, Auto Value Parts/Hedahls 1,350.61, Rapid Fire Protection Inc. 2,157.15, Ken's Alignment Auto Srvc 1,217.65, Kesslers Inc. 48.57, Steven Lust Automotive 165.97, Mac's Inc. 53.12, Leadsonline 3,626.00, Dakota Supply Group 1,261.09, Graymont (WI) LLC 8,874.30, Midstates Group 300.00, Safety Service Inc. 416.16, Share Corp 541.13, Crawford Trucks & Equipment 1,446.12, SD Dept. Of Transportation 212.87, SD Firefighters Assn 1,375.00, SD Gov't Finance Officer 70.00, SD Municipal League 15,843.98, SD Police Chiefs' Association 200.00, Stan Houston Equipment Inc. 350.85, Western Area Power Administration 500.00, SD Dept Of Ag & Nat Res 25,000.00, Aberdeen Area Arts Council 1,456.35, Totally Tubular Mfg. 9,136.68, Ascap 434.00, Badger Meter Inc. 584.70, Metering & Technology Solutions 585.61, Northern Truck Equip 3,022.36, Dependable Sanitation 54.00, Justin Steiger 22.00, NE Council Of Government 7,166.88, M&T Fire & Safety Inc. 208.15, SD Department Health Lab 500.00, B&H Photo-Video 1,003.95, Climate Control 196.00, Traffic Control Corp. 1,848.00, Jarman's Water Systems 120.00, Richardson, Wyly, Wise, S 625.00, Sd Airport Managers Assn 50.00, McMaster-Carr Supply Co 91.90, Brown County Fire Chiefs  18552 50.00, Towing Plus 125.00, Fire Safety First 2,260.68, Civic Plus LLC 23,056.08, Federal Express Corp 113.82, Kyburz-Carlson Construction 947.47, Century Business Products 96.95, Sanford Health 3,673.00, Menards Inc. 948.30, Bound Tree Medical LLC 2,498.14, SD Building Officials 65.00, Aqua Pure Inc. 38,111.00, Dakota Fluid Power Inc. 773.06, Killoran Trucking & Broke 14,577.71, Impact Janitorial 2,791.40, AT&T Cell 2,499.03, Matheson Tri-Gas Inc. 217.27, Pomp's Tire Service 1,774.92, SD Assoc Code Enforcement 75.00, Locators & Supplies Inc. 1,195.10, SDML Workers Compensation 434,471.00, Lake Area Tech Foundation 5,500.00, Dakota Oil 8,222.30, North Central Rental/Lease 14,664.00, Vollan Oil Co 9,097.98, SD City Management Association 150.00, Aberdeen Chrysler Center 65.55, Midcontinent Communications 135.42, Aramark Uniform Svc 668.02, Municipal Street Maintenance 35.00, Grainger 137.50, Sanitation Products Inc. 2,701.34, Geffdog Designs 778.18, Crescent Electric Supply 170.42, Knight Towing 350.00, JGE Inc. 446.91, Community Trans Assn Amer 700.00, Guardian Life Ins Co. 1,281.02, Teleflex 700.50, Abdn Home Builders Assoc 415.00, Napa Central 756.05, Sansio Inc. 956.00, CheckFluid Inc. 261.90, Efraimson Electric Inc. 656.32, Chemco Systems LP 3,515.34, SD Retailers Association 295.00, Haar Plumbing & Heating, 155.03, Target Solutions 6,595.28, Blackstrap Inc. 19,996.62, SD Fire Instructor's Society 750.00, Runnings Supply Inc. #14 1,237.77, ODP Business Solutions LLC 110.11, Rice Lake West Construction 8,859.31, Motion Industries Inc. 1,251.12, Leidholdt Tool Sales LLC 670.10, Aberdeen Lions Club 149.95, Aberdeen Insider 106.20, Water Treatment Resource 775.41, Dales Auto Mall 108.95. Roll call vote to approve, with Council Member Ronayne abstaining and Mayor Schaunaman abstaining to Climate Control and approval of the remainder. All present voting aye, motion carried. CITY MANAGER’S REPORT City Manager Robin Bobzien discussed recent snow events and that department head reviews are occurring. EXECUTIVE SESSION to discuss personnel matter(s), pursuant to SDCL§1-25-2(1). No council action can occur during executive session, but council action may follow executive session. Executive session was postponed. ADJOURNMENT There being no further business, motion by Johnson, second by Rife to adjourn the meeting. Voice vote to adjourn, all voting aye, motion carried. The meeting adjourned at 6:19 p.m.  18553 Prepared by Steven Thithavong for the Finance Office. /s/ Jordan McQuillen, Finance Officer  18546 AMENDED MINUTES ABERDEEN CITY COUNCIL MEETING City Council Chambers, 123 South Lincoln Street, Municipal Building, Aberdeen, South Dakota, December 26, 2023, at 5:30 p.m., regular meeting of the City Council. Payroll Section of City Council Meeting Minutes of December 26, 2023, as Amended (minutes are amended to include payroll data not available at time of publication). Payroll for the period from December 17, 2023, through December 30, 2023 and city share of social security, old age & survivor’s insurance, retirement, health and life insurance: EFTPS 148,280.62 ; SD Retirement 94,136.50; Governing Body 3,521.63; City Manager 8,719.13 ; City Attorney 7,482.05; Finance 15,217.55, Cathy McNickle 43.36/hr, Steven Thithavong 26.47/hr, Teresa Weber 21.72/hr; HR 8,498.41, Ann Steele 30.69/hr; Building 2,031.36; Computer 5,508.11, Griffin Hieb 27.80/hr; Community Development 14,176.00, Benjamin Phillips 25.19/hr, Michael Hepola 23.40/hr; Engineering 14,402.86, Destin Spellman 39.28/hr; Police 159,764.51, Jared Getty 21.72/hr, Joel Carda 22.27/hr, Pete Kirchhevel 19.68/hr; Fire 148,222.96, Michael Bartz 27.14/hr, Larry Huebner Jr. 30.98/hr, Stacy Vrchota 30.98/hr, Michael Roemmich 28.77/hr; Housing/Building 7,108.95; Street 40,555.93; Traffic 8,995.27, Brad Holm 25.81/hr; Solid Waste 25,476.46, Jonah Stolp 19.68/hr, Paul Nelson 20.18/hr, Mason Thompson 19.68/hr, Devin Schnaidt 19.68/hr, Tyler Gross 19.68/hr, Angel Ortiz Sanchez 19.68/hr; Transportation/Ride Line 23,007.82, Sonny Teoli 23.98/hr, Jennette Kriz 21.72/hr, Melanie Ackerman 20.68/hr, Keith Aman 20.68/hr; Library 30,793.60, Anna Moser 43.36/hr, Maray Larson 19.68/hr, Nathan Geffre 19.68/hr, Trinity Elliott 19.68/hr; Parks, Rec & Forestry 100,022.39, Cole Rasmussen 21.72/hr, Gabe Swanson 21.72/hr, Stacy Morman 21.72/hr, Alfonso Ocampo 21.72/hr, Joshua Devries 21.72/hr, Nathan Trauger 21.72/hr, Kreber Brandon 13.00/hr, Summer Scepaniak 14.00/hr, Zachary Haugen 14.00/hr, Jaxon Block 14.00/hr, Austin Sichmeller 14.25/hr, Talan Dutenhoeffer 14.00/hr, Tatum Waldrop 15.00/hr, Zane Backous 14.00/hr, Madison Fleury 14.00/hr; Airport 24,527.04, Marvin Black 29.95/hr, Darren Elsen 22.82/hr, Kevin Lock 22.82/hr; Utility General 29,636.34, Nancy Aman 22.27/hr, Brandon Udell 21.72/hr, Jared Donat 21.72/hr; Water Treatment 22,933.25, Walter Bauer II 26.47/hr, Albert Logue 29.22/hr, Garret Ristua 22.82/hr, John Lucas 23.40/hr, Thomas LaPlaca 23.40/hr; Utilities Water 2,109.67, Rick Hoon 25.19/hr; Water Reclamation 23,525.76, Darnell Witte 30.69/hr, Jason Vetch 22.82/hr, Timothy Koch 22.82/hr, Robert Hinkley 23.40/hr; Utility Sewer $8,886.43. Roll call vote to approve, all present voting aye, with Ronayne abstaining to Neil & Joan Bellikka, Fouberg abstaining to payments to Dacotah Bank, and Schaunaman abstaining to House of Glass and Sewer Duck Inc. Motion carried.