Aberdeen City Council

18604 MINUTES ABERDEEN CITY COUNCIL MEETING City Council Chambers, 123 South Lincoln Street, Municipal Building, Aberdeen, South Dakota, April 15, 2024, at 5:30 p.m., regular meeting of the City Council. CALL TO ORDER MEETING ROLL CALL Present at roll call were City Council Members Rob Ronayne, Erin Fouberg via teleconference, Charlotte Liebelt, Josh Rife via teleconference, Alan Johnson, Justin Reinbold, David Novstrup, and Mayor Travis Schaunaman. Council Member Tiffany Langer was absent. City Staff present were Robin Bobzien, Ron Wager, Stuart Nelson, Ken Hubbart, Joel Weig, Rich Krokel, Dave McNeil, and Jordan McQuillen. PLEDGE OF ALLEGIANCE Mayor Schaunaman led the Pledge of Allegiance. APPROVAL OF AGENDA Motion by Liebelt, second by Reinbold to approve the agenda. Voice vote to approve, all present voting aye, motion carried. MINUTES Motion by Ronayne, second by Novstrup to approve the minutes of the April 1, 2024, City Council Meeting, as circulated and Payroll Section of City Council Meeting Minutes of April 1, 2024, as amended. Voice vote to approve, all present voting aye, motion carried. OPEN FORUM No one appeared in open forum to address the Council. CONSENT CALENDAR Motion by Reinbold, second by Novstrup to approve the following items on the consent calendar: PROCLAMATION: April 14-20, 2024, as national public safety telecommunications week REQUEST FOR STREET/TRAIL USE: Aberdeen Convention & Visitors Bureau Event for SDHSAA State Softball Reception on Malchow Plaza On May 29, 2024, at 3:00 P.M. To 7:30 P.M. NEW RESIDENTIAL CONTRACTORS LICENSE for Chuck Nylund DAY CARE LICENSE RENEWAL – Carolyn Eisenbeisz NEW TAXI CAB OR MOTOR BUS COMPANY: Aberdeen Shuttle, LLC TRANSPORTATION NETWORK COMPANY LICENSE RENEWAL – Lyft, Inc.  18605 TRANSIENT MERCHANT LICENSE for Country Fresh Farms of 5081 Union Street, Union City, Georgia, for a four (4) day USDA frozen meat sale at Menards parking lot on May 8, 2024, to May 11, 2024 VIDEO LOTTERY – reissuance of video lottery license number for G & T Gaming, Inc. due to duplicate license number from VL-1015 to VL-1098 SET PUBLIC HEARING ON May 6, 2024, at 5:30 P.M. for a Special One-Day Retail On- Sale Liquor Licenses for Jack Braun for a Wedding Reception at Wylie Pavilion scheduled on June 8, 2024 SET BID DATE OF June 4, 2024, until 2:00 p.m. for the Wastewater Reclamation Facility Upgrades Project SET BID DATE OF April 30, 2024, until 2:00 p.m. for friction measuring equipment and attachments for Aberdeen Regional Airport Voice vote to approve, all present voting aye, motion carried. NEW BUSINESS PUBLIC HEARING AND POSSIBLE APPROVAL OF SPECIAL ONE-DAY RETAIL ON-SALE LIQUOR LICENSE FOR STACY GOSSMAN DBA FLYING PIG, RETAIL LIQUOR LICENSE NUMBER 5733 OF BROWN COUNTY, 5759 E HWY 12, ABERDEEN, SOUTH DAKOTA AT THE ABERDEEN RECREATION AND CULTURAL CENTER (ARCC) – SWING CONCERT AND DANCE, SECOND FLOOR LIBRARY, 225 3RD AVE SE, ABERDEEN, SOUTH DAKOTA ON APRIL 26, 2024 Mayor Schaunaman opened the hearing for approval of a special one-day retail on-sale liquor license. Motion by Ronayne, second by Liebelt, to approve the Special One-Day Retail On-Sale Liquor License for Stacy Gossman dba Flying Pig, retail liquor license number 5733 of Brown County, 5759 E HWY 12, Aberdeen, South Dakota at the Aberdeen Recreation and Cultural Center (ARCC) – Swing Concert and Dance, second floor Library, 225 3rd Ave SE, Aberdeen, South Dakota on April 26, 2024. Voice vote to approve, all present voting aye, motion carried. POSSIBLE APPROVAL OF APPOINTMENT OF JULIE PFEIFER TO THE BOARD OF ZONING ADJUSTMENT AS AN ALTERNATE MEMBER BEGINNING MAY 9, 2024 Community Development Director Ken Hubbart presented the appointment. Motion by Liebelt, second by Novstrup, to approve the appointment of Julie Pfeifer to the Board of Zoning Adjustment as an alternate member beginning May 9, 2024. Roll call vote to approve, all present voting aye, motion carried. Voice vote to approve, all present voting aye, motion carried.  18606 POSSIBLE APPROVAL OF APPOINTMENT BY PARK & RECREATION BOARD OF TRAVIS LEMER AS THE NEW RECREATION SUPERINTENDENT FOLLOWING THE RETIREMENT OF CURRENT RECREATION SUPERINTENDENT GENE MORSCHING Parks, Recreation, & Forestry Director Mark Hoven discussed the appointment and Recreation Superintendent Gene Morsching commented on his retirement. Motion by Reinbold, second by Johnson, to approve the appointment by Park & Recreation Board of Travis Lemer as the new Recreation Superintendent following the retirement of current Recreation Superintendent Gene Morsching. Roll call vote to approve, all present voting aye, motion carried. POSSIBLE APPROVAL OF PURCHASE OF REPLACEMENT OF WYLIE PARK FLAGPOLE Parks, Recreation, & Forestry Director Mark Hoven presented the flagpole replacement. Motion by Reinbold, second by Johnson, to approve the purchase of replacement of Wylie Park flagpole from Maximum Promotions, of Sioux Falls, South Dakota, in the grand total amount of $99,819.50 with an estimated insurance settlement of $97,039.50 for a direct cost to the city to be estimated at $2,780.00. Roll call vote to approve, all present voting aye, motion carried. POSSIBLE FIRST READING OF ORDINANCE 24-04-01 SUPPLEMENTING THE 2024 BUDGET FOR VARIOUS PARKS, RECREATION, AND FORESTRY DEPARTMENT ACTIVITIES Finance Director Jordan McQuillen presented the ordinance. Motion by Johnson, second by Ronayne, to approve the First Reading of Ordinance 24-04-01 supplementing the 2024 Budget for various Parks, Recreation, and Forestry Department Activities. Roll call vote to approve, all present voting aye, motion carried. POSSIBLE APPROVAL OF APPLICATION FOR PERMIT FOR CANNABIS DISPENSARY AT THE FLOWER SHOP, LLC, LOCATED AT 2727 6TH AVENUE SOUTHEAST, SUITE #103 City Attorney Ron Wager presented the application for permit. Discussion was held. Motion by Ronayne, second by Reinbold, to approve the application for permit for cannabis dispensary at The Flower Shop, LLC, located at 2727 6th Avenue Southeast, Suite #103. Roll call vote to approve, all present voting aye, motion carried. POSSIBLE APPROVAL OF ASSIGNMENT OF TIF 33 BY CITIZENS & FRIENDS, LLC, TO STATE STREET COMMONS, LLC  18607 City Manager Robin Bobzien presented the assignment. Discussion was held. Motion by Johnson, second by Novstrup, to approve the assignment of TIF 33 by Citizens & Friends, LLC, to State Street Commons, LLC. Roll call vote to approve, all present voting aye, motion carried. POSSIBLE APPROVAL OF A WATER MAIN AND SANITARY SEWER EASEMENT THROUGH PLATTED RIGHT-OF-WAY TO CONNECT TO 17TH AVE. SW City Engineer Stu Nelson presented the easement. Discussion was held. Motion by Johnson, second by Liebelt, to approve the water main and sanitary sewer easement through platted right-of-way to connect to 17th Ave SW. Voice vote to approve, all present voting aye, with Ronayne abstaining. Motion carried. POSSIBLE PAY REQUEST TO VERN EIDE IN THE AMOUNT OF $43,542 FOR PURCHASE OF 2024 HONDA ODYSSEY FROM SD DOT GRANT 812161 WHICH WAS APPROVED BY CITY COUNCIL ON 2/11/2024 Transportation Director Rich Krokel discussed the pay request. Motion by Ronayne, second by Reinbold, to approve the pay request to Vern Eide in the amount of $43,542 for purchase of 2024 Honda Odyssey from SD DOT Grant 812161 which was approved by City Council on 2/11/2024. Roll call vote to approve, all present voting aye, motion carried. POSSIBLE APPROVAL OF PAY REQUESTS TO HELMS & ASSOCIATES FOR THE FOLLOWING AIRPORT PROJECTS: 1. INVOICE 33261, IN THE AMOUNT OF $1,076.77, FOR AIP PROJECT #3-46- 0001-43-2021 TAXIWAY GEOMETRY IMPROVEMENTS 2. INVOICE 33294, IN THE AMOUNT OF $14,484.26, FOR AIP PROJECT #3-46- 0001-51-2024 GA APRON RECONSTRUCTION PHASE II – DESIGN 3. INVOICE 33281, IN THE AMOUNT OF $2,776.63, FOR AIP PROJECT #3-46- 0001-49-2023 RWY 13/31 REHABILITATION AND LIGHTING IMPROVEMENTS 4. INVOICE 33262, IN THE AMOUNT OF $335.97, FOR AIP PROJECT #3-46- 0001-47-2022 GA APRON RECONSTRUCTION, PH. 1 5. INVOICE 33293, IN THE AMOUNT OF $180.00, FOR AIP PROJECT #3-46- 0001-52-2024 ACQUIRE FRICTION MEASURING DEVICE Transportation Director Rich Krokel presented the pay requests. Motion by Johnson, second by Liebelt, to approve the pay requests to Helms & Associates for the following Airport Projects: 1. Invoice 33261, in the amount of $1,076.77, for AIP Project #3-46-0001-43-2021 Taxiway Geometry Improvements, 2. Invoice 33294, in the amount of $14,484.26, for AIP Project #3-46-0001-51-2024 GA Apron Reconstruction Phase II – Design, 3. Invoice 33281,  18608 In The Amount Of $2,776.63, for AIP Project #3-46-0001-49-2023 RWY 13/31 Rehabilitation and Lighting Improvements, 4. Invoice 33262, in the amount of $335.97, for AIP Project #3-46-0001-47-2022 GA Apron Reconstruction, Ph. 1, and 5. Invoice 33293, in the amount of $180.00, for AIP Project #3-46-0001-52-2024 Acquire Friction Measuring Device. Roll call vote to approve, all present voting aye, motion carried. POSSIBLE APPROVAL AND AUTHORIZATION OF MAYOR TO SIGN THE FUNDING AGREEMENT #PCN 09JE WITH THE SDDOT FOR INSTALLATION OF NEW RAILROAD CROSSING SIGNALS AND ROADWAY UPGRADES City Engineer Stu Nelson presented the funding agreement. Motion by Reinbold, second by Ronayne, to approve and authorize the mayor to sign the funding agreement #PCN 09JE with the SDDOT for installation of new railroad crossing signals and roadway upgrades. Roll call vote to approve, all present voting aye, motion carried. POSSIBLE APPROVAL OF FINAL PAYMENT FOR WRF BIOSOLIDS DEWATERING PROJECT (PROJECT NO. 22379.00) TO SWANBERG CONSTRUCTION IN THE AMOUNT OF $11,914.54 City Engineer Stu Nelson presented the payment. Motion by Ronayne, second by Johnson, to approve the final payment for WRF Biosolids Dewatering Project (Project No. 22379.00) to Swanberg Construction in the amount of $11,914.54. Roll call vote to approve, all present voting aye, motion carried. POSSIBLE APPROVAL OF PAY REQUEST #2 FOR PRETREATMENT SLUDGE SYSTEMS (WATER TREATMENT PLANT), IN THE AMOUNT OF $121,087.57 TO NORTHERN PLAINS CONTRACTING OF WOLVERTON, MINNESOTA City Engineer Stu Nelson presented the pay request. Motion by Johnson, second by Reinbold, to approve pay request #2 for Pretreatment Sludge Systems (Water Treatment Plant), in the amount of $121,087.57 to Northern Plains Contracting of Wolverton, Minnesota. Roll call vote to approve, all present voting aye, motion carried. REVIEW AND APPROVAL OF CLAIMS AND PAYROLL Motion by Ronayne, second by Novstrup to approve payment of the bills listed for April 15, 2024. Bills having been audited by the Finance Officer and fully itemized and authorize the Mayor or City Manager to sign, and the Finance Officer to countersign, all warrants for payment of the following approved bills: Hoff Ranch 482.64, Midwest Alarm Company 697.56, American News 58.50, Aberdeen Chamber Of Commerce 27,650.00, Aberdeen School Dist. 6-1 2,275.00, Rhodes Anderson Agency 5,997.00, Helms & Associates 38,354.25, Marco  18609 Technologies LLC 333.49, Lighthouse Uniform Co. 376.60, RDO Equipment Co. 5,015.70, Brown County Landfill 15,372.76, Girton Adams Company 3,625.26, Dakota Doors Incorporated 480.35, Northern Plains Animal Health 185.90, Chris & Dan's Tarp & Canvas 2,501.13, City Treasurer 37.48, Dahme Construction 1,428.56, Hawkins Inc. 1,561.00, Dakota Electronics 1,140.61, Lang's TV & Appliance 629.98, Vosika Fencing 6,689.51, Quality Welding Inc. 415.28, Cole Papers Inc. 29,774.58, Jensen Rock & Sand Inc.-Mo 36.31, Graham Tire Co. 49.16, Hach Co. 1,602.00, Lucas Lesher 56.00, Direct Automation LLC 890.00, Auto Value Parts/Hedahls 3,101.55, Glenn Bitz 200.00, House Of Glass Inc. 965.65, Lawson Products Inc. 1,026.07, Steven Lust Automotive 229.36, Mac's Inc. 922.10, Mattern Diesel Service 480.00, Sewer Duck Inc. 337.50, CenturyLink 1,321.95, A & B Business Solutions 500.00, Pantorium 16.00, Dakota Supply Group 1,733.85, Graymont (Wi) LLC 5,260.08, Midstates Group 5,875.28, Safety Service Inc. 115.18, Avera St Luke's Hospital 2,460.94, Schwan Electric Inc. 91.79, Schwan Welding & Boiler 2,309.46, Share Corp 682.79, Fay's Refrigeration LLC 102.04, Sherwin-Williams Co. 120.61, Crawford Trucks & Equipment 1,380.83, SD Municipal League 25.00, Stan Houston Equipment Inc. 245.70, Town & Country Lumber Inc. 4,139.46, Weismantel Rent All 1,050.00, Western Area Power ADM 4,270.23, Demco Inc. 98.87, Gale/Cengage Learning 321.50, Fastenal Company 458.71, Totally Tubular Mfg. 52.44, Adapco Inc. 34,852.88, Target Specialty Products 60,787.50, Civil Air Patrol Magazine 255.00, Badger Meter Inc. 585.60, Metering & Technology Solutions 28,140.41, Macqueen Emergency Group 4,936.72, Ray Payer 135.00, Mitchell1 5,208.00, Ladner Electric 500.00, Northern Truck Equipment 196.30, Tim Reed 549.00, Dependable Sanitation 33,088.40, Ashley Geist-Cusick 510.00, Center Point Large Print 47.94, Swanberg Construction 11,914.54, Pressure Washer Central 136.50, Fordham Signs 944.00, Jason's Truck & Auto Body 3,905.00, Cemcast Pipe & Precast 13,741.00, M & T Fire & Safety Inc. 531.06, Spencer Lux 56.00, Cartney Bearing Co. 507.79, Zackary Krage 200.00, Energy Laboratories Inc. 136.90, Caleb Crosby 306.00, Hub City Radio 6,800.93, Ann Scott 497.00, Executive Management 164.00, Jerry T Taylor 66.00, Us Postal Service 2,235.72, Winter Equipment Company 756.16, Dakota Outdoors 928.96, Pierson Ford-Lincoln-Mercury 151.52, West Payment Center 383.74, Traffic Control Corp 2,770.00, Barton Heating & A/C Inc. 819.11, Dakota Broadcasting LLC 500.00, Northern Balance & Scale 406.00, Jarman's Water Systems 452.50, Richardson Wyly Wise Sauck & Hieb LLP 175.00, Vermont Systems Inc. 1,200.00, Livestock Specialist Inc. 2,297.18, Downie's Piano Tuning & Repair 300.00, MTI Distributing 2,903.34, Kirk's Auto 12,585.85, McMaster-Carr Supply Co. 309.75, William Cantalope 248.00, SD Assn Rural Water System 1,540.00, Fire Safety First 299.28, South Dakota One  18610 Call 108.64, Civic Plus LLC 16,500.00, Quill Corporation 93.90, Federal Express Corp 34.03, Ray O'Herron Inc. 912.50, Ken's Superfair Foods 1,289.66, O'Reilly Auto Parts 97.96, Jerome Wild 292.50, Century Business Products 1,379.23, Sanford Health 595.00, Menards Inc. 5,322.23, Shannon Broderson 280.00, Bound Tree Medical LLC 2,107.70, Overdrive Inc. 7,153.18, Aqua Pure Inc. 350.00, Convention Visitors Bureau 45,370.76, Dakota Fluid Power Inc. 251.25, McQuillen Creative Group 2,062.50, Borns Group 10,117.85, Killoran Trucking & Brokerage 26,427.52, Impact Janitorial 4,230.25, David's Lawn & Snow 75.00, Atco International 1,705.54, Evergreen Enterprises 285.60, Matheson Tri-Gas Inc. 922.49, Pomp's Tire Service 19.08, MV Sport-MV Corp Inc. 9,695.49, Van Diest Supply Co. 12,381.00, Staples 338.81, Combined Bldg Specialties 27,937.00, Axon Enterprise Inc. 77,793.89, Galls Inc. 156.85, Premier Specialty Vehicle 3,449.65, Abdn Downtown Assoc. 3,672.33, Dakota Oil 7,399.89, USGA 150.00, BNSF Railway Co. 678.55, Advance Auto Parts 68.01, North Central Rental/Lease 14,664.00, Tyson Paulson 100.00, Jordan C Menken 266.00, Barcodes Inc. 108.76, Ashley Furniture Outlet 589.97, Ingram Library Services 3,905.88, Vollan Oil Co. 17,131.08, Rivards Turf & Forage 2,289.00, Steve Markley 416.00, Janway Company Usa Inc. 1,019.25, Jan Riggins 61.71, Plunkett's Pest Control 334.18, Patricia Brosz 1,260.00, Pro Ag Supply Inc. 160.55, John Kersten 3,497.94, Randy Murphy 420.00, Aberdeen Chrysler Center 874.00, Midwest Tape 1,165.75, Brick's TV & Appliance 177.00, Midcontinent Communication 158.91, Aramark Uniform Svc 2,578.48, Environmental Resource Assoc. 595.10, Aberdeen Area Radiator 1,845.00, FBI National Academy Assoc. 125.00, Soil Technologies Inc. 13,900.00, Curt Fredrickson 840.00, Butler Machinery Co. 6,503.91, Grainger 309.50, Sanitation Products Inc. 1,138.64, Geffdog Designs 16,961.94, Jefferson Partners LP 481.01, Crescent Electric Supply 509.26, Midwest Pump & Tank 455.34, Coast To Coast Solutions 388.68, Clayton Innis 200.00, Knight Towing 1,013.90, Jge Inc. 2,465.26, Builders Firstsource Inc. 1,956.12, Diamond Dry Cleaning 192.46, Derek Cleveland 56.00, Linde Gas & Equip Inc. 319.34, Kiesler Police Supply Inc. 5,825.00, Tri-State Water Inc. 111.00, Domino's Pizza 187.44, Maleah Eschenbaum 50.00, Kanopy, Inc. 179.00, Napa Central 302.66, Masterpieces Puzzle Co. 51.00, Becky Kuch 150.00, Duven Polygraph Services 450.00, Sansio Inc. 1,004.00, Condrey & Associates 19,750.00, Robyn Ewalt 183.75, Efraimson Electric Inc. 10,721.28, Aberdak Club 1,522.66, Lyla Agius Designs 164.80, Carla Krege 160.00, Daniel Orr 508.00, Megan Kusler 560.00, Haar Plumbing & Heating, 3,811.36, Atlas Carbon LLC 33,523.60, Transource Truck & Equipment 197.37, Henry Schein Inc. 549.44, Blackstrap Inc. 2,525.65, Autozone 220.73, Jonathon Murdy 2,500.00, Specialty Mfg. Co. 3,320.05, Cummins Inc. 2,106.22, Runnings Supply Inc. #14 5,820.64, Airgas USA LLC  18611 2,473.50, Cardconnect 325.00, ODP Business Solutions LLC 353.73, Grace Ross 382.50, Language Line Services 445.80, Eastside Equipment 145.41, Connections Inc. EAP 417.20, Melony Rae Malsom 90.00, Andrew Rohrbach 156.00, Gary's Engine & Repair Inc. 171.44, Mia Hinsz 224.00, Reese Johnson 176.00, Perry Carlson 72.00, Amber Hanson 135.00, Platinum Auto Spa 18.00, Magic Joe 250.00, SD GOED 200.00, Canine Country Club 172.55, K&S Plumbing Inc. 91.84, The Tuesday Agency LLC 9,000.00, Canterbury Deli 1,085.00, Onsite Service Solutions 345.00, Nextiva Inc. 6,029.63, Eide Bailly LLP 24,700.00, Joshua Dilling 100.00, Yeadon 5,000.00, Northern Plains Contracting 121,087.57, Indelco Plastics Corporation 101.63, Zoom Construction Inc. 830.75, Maryah Wilson 328.50, Happyornot Americas Inc. 4,784.00, Wallguard.Com 580.10, Blue Earth Products 2,359.45, Emily Pulling 125.00, Amber Schwab 406.31, Maximum Promotions 28,750.00, Mary McDermott 30.25, Terry Goldade 49.26, Erdmann Properties 95.78, Barbara Griffiths 27.51, Overpass Condos 37.38, Ronda Watson 39.86, Jn Real Estate Holdings, LLC 29.50, Jason Dingman 48.04, Utilities 357.58, Benefit Resource 360.80, Wellmark 123,929.46, Century Link 5,506.31, SD Dept Of Revenue 8,492.58, Sisters of The Presentation 7,888.00. Roll call vote to approve, all present voting aye, motion carried. CITY MANAGER’S REPORT City Manager Robin Bobzien discussed upcoming meetings, employee milestones, a walkthrough of downtown to assess property was conducted, upcoming events at the library and Community Concert Association, and public incidences were discussed. ADJOURNMENT There being no further business, motion by Ronayne, second by Johnson to adjourn the meeting. Voice vote to adjourn, all present voting aye, motion carried. The meeting adjourned at 6:12 p.m. Prepared by Steven Thithavong for the Finance Office. /s/Jordan McQuillen, Finance Officer