PARC (Parks, Arts, Recreation, Culture) Committee

PARC Tax Advisory Board 6 December 2017 City Administration Building Conference Room. Attendees Brian Thompson Dale Gunther Camden Bird Staci Carroll Laurel Shelley Derric Rykert Nate Mecham Robb Shelton Clark Taylor Nan Kuhn was excused The meeting started at 5:30 pm. Approve the November 1, 2017 minutes Dale moved to approve the November 1, 2017, meeting minutes. Laurel seconded the motion and the motion passed unanimously. Signage Compliance Update Derric Rykert reported and showed in his presentation that proper signage was in place for the completed projects and those nearing completion. Action & (Responsibility) -  Make sure that a larger sign or banner is in place during the construction phase (Grant Recipients)  Ensure that PARC funds are adequately recognized for the equipment awards received by Fox Hollow over the past two years (Clark) Art Dye At the request of the Board, Derric responded to questions about the Art Dye project, specifically covering the phased approach, the estimated cost of completion and potential funding sources. A summary slide deck was distributed. The estimated total cost of all three phases is just under $5 million. Other funding opportunities discussed were: impact fees, county restaurant tax, grants and naming rights. Bonding for the full cost of completion during the remaining seven year term of PARC tax approval was discussed and will be studied further once legal clearance is given that this is a viable funding strategy. Action & (Responsibility) –  Check with Cherylyn about using PARC funds to repay an bond issued for Art Dye Park (Camden)  Study and report back the feasibility of using PARC funds to partially repay a bond issue for the park (Dale)  Get cost comparison of phased construction relative to consolidate construction (Derric)  Work with Nate on value engineering (Derric, Nate) Workshop The date of February 28th was set for the 2018 Applicant Workshop. Steel Days Steel Days is considering other events that could help offset the deficit incurred each year. Possible events include a demolition derby, to be held at the county equestrian park after sharing the cost of improvements, and restoring the “Big Show.” Timpanogos Arts Foundation has been asked to serve on the Steel Days Committee in order to oversee various artistic activities and events. Action & (Responsibility) –  Determine funding legality and possibilities for the equestrian park improvements (Cherylyn, Robert) Other Is there a possibility that TAF can once be housed at the recreation center to save the cost of leasing space? Action & (Responsibility) –  Meet with Reggie to discuss this re-location possibility (Dale) Derric proposed the re-direction of funds from approved PARC projects that saved money, through the use of internal labor, to the Quail cove parking area. The additional funding is needed to address engineering concerns about the fill materials currently in place. The Board unanimously agreed to make this recommendation to the Council. Action & (Responsibility) –  Draft a memo to the Council to make this recommendation from the Board (Brian) Unless the Mayor-elect chooses otherwise, PARC Board succession candidates are suggested by the Board and then reviewed by the Mayor and Council for a final decision. Action & (Responsibility) –  Suggest potential candidates (Board Members) The next meeting will be is January 3, 2018, at 5:30 pm, American Fork City Administration Building Conference Room. Laurel moved to adjourn the meeting at 6:40 pm, Clark seconded the motion.