Board of Trustees

Board of Trustees Special Meeting Minutes November 14, 2022 Meeting called to order at 7:30 p.m. . MEMBERS PRESENT: Deputy Mayor Smith, Trustee Whalen, Trustee Owen E. Brooks, Jr. MEMBERS ABSENT: Mayor Siry, Trustee O’Neill ALSO PRESENT: Village Attorney Bruce Kennedy APD Chief Bryan Burton AFD Chief Gavin Budde DPW Superintendent Bruce Hopper Catherine C. Murdock, Clerk/Treasurer Wendy O’Neill, Assistant to the Mayor Deputy Mayor Smith welcomed all in attendance to the Special Board of Trustees Meeting and asked Chief Burton to lead the Pledge of Allegiance. He announced that Mayor Siry and Trustee O’Neill were unable to attend due to reasons beyond their control. The Deputy Mayor asked that the latest Committee Reports, as submitted, be entered into the minutes. Mayor’s Actions Request to approve the Meeting Minutes October 24, 2022 MOTION to TABLE due to a lack of quorum (one Trustee would have to abstain due to absence at the October 24th meeting) was made by Trustee Whalen and seconded by Trustee Brooks Vote on Motion: Deputy Mayor Smith aye Trustee Whalen aye Trustee Brooks aye Motion Carried: 3 ayes 0 nays Request to hire Patrick Kane, 1670 Bell Blvd. 412, Bayside, NY 11360, as EMT-B with waiver of residency at the hourly rate of $19.50 effective November 15, 2022. MOTION to APPROVE was made by Trustee Whalen and seconded by Trustee Brooks Vote on Motion: Deputy Mayor Smith aye Trustee Whalen aye Trustee Brooks aye Motion Carried: 3 ayes 0 nays Request to hire Morgan Davis, 259 W. 15th Street, Deer Park, NY 11729 as part-time fire marshal with waiver of residency at the hourly rate of $50 effective November 15, 2022. MOTION to APPROVE was made by Trustee Whalen and seconded by Trustee Brooks Vote on Motion: Deputy Mayor Smith aye Trustee Whalen aye Trustee Brooks aye Motion Carried: 3 ayes 0 nays 1  Board of Trustees Special Meeting Minutes November 14, 2022 Licenses Automotive License – Renewal Manuel Campos for Alfredo & Sons, Inc., 49 Sprague Ave., Amityville MOTION to APPROVE with all stipulations was made by Trustee Whalen and seconded by Trustee Brooks Vote on Motion: Deputy Mayor Smith aye Trustee Whalen aye Trustee Brooks aye Motion Carried: 3 ayes 0 nays Storage of Trailer - New Dennis Traina for Tragar Home Services, 35 Mill Street, Amityville MOTION to APPROVE was made by Trustee Whalen and seconded by Trustee Brooks Vote on Motion: Deputy Mayor Smith aye Trustee Whalen aye Trustee Brooks aye Motion Carried: 3 ayes 0 nays Request from Deputy Treasurer Request to approve the abstract from October 20th, 2022, to November 9th, 2022 MOTION to APPROVE was made by Trustee Brooks and seconded by Trustee Whalen Vote on Motion: Deputy Mayor Smith aye Trustee Whalen aye Trustee Brooks aye Motion Carried: 3 ayes 0 nays Request from Clerk/Treasurer Request to pay Total Technology Solutions for Monthly Billing for November in the amount of $4,597.05 (A0-1625-440) MOTION to APPROVE was made by Trustee Brooks and seconded by Trustee Whalen Vote on Motion: Deputy Mayor Smith aye Trustee Whalen aye Trustee Brooks aye Motion Carried: 3 ayes 0 nays Request to pay AFLAC for employee premiums in the amount of $2,820.09 from payroll account MOTION to APPROVE was made by Trustee Whalen and seconded by Trustee Brooks Vote on Motion: Deputy Mayor Smith aye Trustee Whalen aye Trustee Brooks aye Motion Carried: 3 ayes 0 nays 2  Board of Trustees Special Meeting Minutes November 14, 2022 Request to pay N.Y.S. Municipal Worker’s Comp for VAM-7th installment 6/1/21-5/31/23 in the amount of $54,430.75 (A0-9040-800) MOTION to APPROVE was made by Trustee Whalen and seconded by Trustee Brooks Vote on Motion: Deputy Mayor Smith aye Trustee Whalen aye Trustee Brooks aye Motion Carried: 3 ayes 0 nays Request to pay Edmunds Govtech Inc. for final payment of software implementation for Real Property Master File Contract and Tax Transaction History Contract, Finance COA Transaction Contract, BAS IFM to MCSJ Suite, Under 2000 Line Items in the amount of $4,375.00 (AO-1625-440) MOTION to APPROVE was made by Trustee Brooks seconded by Trustee Whalen Vote on Motion: Deputy Mayor Smith aye Trustee Whalen aye Trustee Brooks aye Motion Carried: 3 ayes 0 nays Request to pay Edmunds Govtech Inc. for 2023 annual software maintenance for finance super suite and real property tax billing in the amount of $6,925.00 (AO-1625-440) MOTION to APPROVE was made by Trustee Whalen and seconded by Trustee Brooks Vote on Motion: Deputy Mayor Smith aye Trustee Whalen aye Trustee Brooks aye Motion Carried: 3 ayes 0 nays Request to pay DF Stone Contracting, Ltd. for repairs re: James A. Caples Park shoreline stabilization improvements in the amount of $22,332.00 MOTION to APPROVE was made by Trustee Whalen and seconded by Trustee Brooks Vote on Motion: Deputy Mayor Smith aye Trustee Whalen aye Trustee Brooks aye Motion Carried: 3 ayes 0 nays Request to pay CSEA Employee Benefit Fund for group dental and vision benefits in the amount of $5,366.90 (A0-9060-803 - $3,472.70; AO-9060-804 - $315.70; A0-9060-801 -$157.85; A0-9060-806 - $157.85; A0-9060-805 - $473.55; A0-9060-802 - $789.25) MOTION to APPROVE was made by Trustee Brooks seconded by Trustee Whalen Vote on Motion: Deputy Mayor Smith aye Trustee Whalen aye Trustee Brooks aye Motion Carried: 3 ayes 0 nays 3  Board of Trustees Special Meeting Minutes November 14, 2022 Request to pay NYS Employee Health Insurance Acct. for health benefits in the amount of $200,059.70 (A0-9060-802, health insurance Admin, $17,803.24; A0-9060-805, health plan building, $3,548.78; A0-9060-804, health insurance Court, $4,352.38; A0-9060-803, health plan DPW, $59,385.10, A0-9060-806, Health insurance FD, 5,155.98; A0-9060-801, health plan, Police, $109,814.22.) MOTION to APPROVE was made by Trustee Whalen and seconded by Trustee Brooks Vote on Motion: Deputy Mayor Smith aye Trustee Whalen aye Trustee Brooks aye Motion Carried: 3 ayes 0 nays Request to pay Comp Alliance for 2022-2023 Workers Comp funding contribution estimated annual assessment and 2021-2022 under payment in the amount of $14,654.25 (A0-9040.800) MOTION to APPROVE was made by Trustee Whalen and seconded by Trustee Brooks Vote on Motion: Deputy Mayor Smith aye Trustee Whalen aye Trustee Brooks aye Motion Carried: 3 ayes 0 nays Request from Amityville Police Department Request to pay Total Technology Solutions for Monthly Billing for November in the amount of $3,581.42 (A0-3120-261) MOTION to APPROVE was made by Trustee Whalen and seconded by Trustee Brooks Vote on Motion: Deputy Mayor Smith aye Trustee Whalen aye Trustee Brooks aye Motion Carried: 3 ayes 0 nays Request to pay Motorola Solutions, Inc, for 2 police car radios with accessories in the amount of $20,838.02 (A0-3120-230) MOTION to APPROVE was made by Trustee Brooks seconded by Trustee Whalen Vote on Motion: Deputy Mayor Smith aye Trustee Whalen aye Trustee Brooks aye Motion Carried: 3 ayes 0 nays Request from Fire Department Request to pay Copiague Fire Department, invoice 1611, for Fire Truck 1-1-5 repairs in the amount of $6126.75 (A0-3410-231) MOTION to APPROVE was made by Trustee Whalen and seconded by Trustee Brooks Vote on Motion: Deputy Mayor Smith aye Trustee Whalen aye Trustee Brooks aye Motion Carried: 3 ayes 0 nays 4  Board of Trustees Special Meeting Minutes November 14, 2022 Request from Department of Public Works Request to pay Omni Recycling of Babylon for invoice #523 for refuse and waste in the amount of $5,016.75 (A0-8160-442) MOTION to APPROVE was made by Trustee Whalen and seconded by Trustee Brooks Vote on Motion: Deputy Mayor Smith aye Trustee Whalen aye Trustee Brooks aye Motion Carried: 3 ayes 0 nays Request to pay Sprague, invoice 22483475, for 3000 gallons of 91 octane gas in the amount of $9,842.10 (A0-1625.410) MOTION to APPROVE was made by Trustee Brooks and second by Trustee Whalen Vote on Motion: Deputy Mayor Smith aye Trustee Whalen aye Trustee Brooks aye Motion Carried: 3 ayes 0 nays Public Comments Residents requested to speak regarding an application by Frank Tarantino, for the construction of an 82-foot pier at 95 Braham Avenue, which, according to his lawyer John Farrell, has received DEC approval and is currently under consideration by the Army Corps of Engineers. Deputy Mayor Smith advised that while the Village Board of Trustees welcomed their comments, the decision is currently in the hands of the Army Corps of Engineers, and comments may be submitted to them during the review period which ends on November 15th. Several residents expressed opposition to the pier, for reasons that ranged from environmental factors, navigation risks for boaters, light pollution, the potential number of boats at the single-family home, aesthetic changes to the waterfront and the precedent it might set. Questions arose as to the rights the property owner currently has to the land under the Bay, the site of the proposed pier. Village Attorney Bruce Kennedy advised that the Bay in that area belongs to the Town of Babylon and the Village has jurisdiction over the first 1,500 feet from the shore. Negative comments regarding the proposed pier project were made by: Christopher Drutjons, 22 Berger Ave. Joe Portella, 41 Braham Ave. Barbara Cavaliere, 47 Braham Ave. Jane Wilkensen, 74 Bayside Ave., Co-Chair Narraskatuck Junior Sailing Club John Queenan, 46 E. Shore Dr., Massapequa, NY, Rear Commodore, Narraskatuck Yacht Club Donna Brennan, 260 Ocean Ave, asked if the Village has in its Code laws regarding docks and moorings, to which Village Attorney Bruce Kennedy referred her to Section 178 of the Village Code. Karen Drutjons, 22 Berger Ave., asked if a GIS survey of the wetlands was performed, and if so, a separate permit would also be required. Positive Comments were expressed by: Applicant’s attorney John Farrell offered that his client had the right to construct a pier on land he owns which has eroded into the bay George Manuel, 63 Fairwater Ave., Massapequa, NY refuting any navigation dangers to sailors Frank Tarantino, (father of applicant), 50 Bennett Pl., about the applicant’s desire to have bay access for boating 5  Board of Trustees Special Meeting Minutes November 14, 2022 SEE ATTACHED COMMITTEE REPORTS. The meeting was adjourned by Trustee Whalen and seconded by Trustee Brooks at 8:20 p.m. ______________________________________ Catherine C. Murdock Clerk/Treasurer 6  Board of Trustees Special Meeting Minutes November 14, 2022 COMMITTEE REPORTS – August – November 2022 Highway Report 09/26/2022 - Hauled and disposed of 36.13 tons C&D 22.74 tons municipal waste. - Moved the Benthic blankets in the Delano Preserve also installed 5 blankets in the south end of Avon Lake. - Started excavating storm drainage leach pool southeast corner of parking lot #1 (sump) collapse, installed block reinforced pool wall, poured new handicap ramp. - Repaired and added a protective bollard (as a protective measure) to the driveway entrance of the Nautical park. The fence was knocked down by an unknown vehicle. The fence needed to be welded and bolted back together. - Continuing grass cutting and weeding. - Ongoing weekly ballfield grooming and lining. - Painting of parking lines in parking lot #1. - Installed the new stop sign and stop line on Griffin Avenue and South Bayview Avenue. - Routine maintenance and repaired to the fuel dispensing pumps and a priming filter. - Trashed cleaned up from under the duct on John Street to Broadway. Treated the human feces with lime and an enzyme digester to reduce the biohazard exposure. - Put away the seasonal beach supplies. Completely closed the south pavilion. - Picked up park benches for re furbishing, painting, and woodwork. Also working on a park bench sleeping preventive bracket. - Removed 5 trees and trimmed several trees and bushes around Avon Lake. - Continuing watering the trees and the hanging basket as the area has received 0.10 inches of rainfall July, August, and September. - Cleaned, swept up, and secured the Amityville Men’s shop following a 2 vehicle MVA 09/03/2022. - Parking meter replacement and repairs ongoing also submitted a report to the court clerk. - Ongoing street sign repairs and replacement. - The collapsed storm drain on Lewis Street has been completed with asphalt topsoil and seeded. - Rebuilt the storm drain at the end of South Bay Ave. Reset grate and reset grade. - Removed 36 banker boxes for destruction from the records manager. 7  Board of Trustees Special Meeting Minutes November 14, 2022 Highway Report BOT 11/14/2022 - Smart board hung at the main fire house. - Winterizing the underground irrigation systems: • Village Hall eagle fountain • Peterkin Park • Hartmans pond pump fountain - Ordered portable lavatories for the Amityville Beach and Louden Ave so the facilities can be winterized for the season. - Started to work on waterproofing the mortar lines of the front entranceway steps for Village Hall. - Prepared and brought portable lights to the beach soccer field. - Ongoing tree trimming and tree removals including stump grinding and stump refurbishment. - Set six (6) precast storm basins, set covers, set grates of large storm drain rebuild/replacement on Locust Drive. - Continuing Street sweeping. - Moved the planters and placed no parking signs for the high school homecoming parade (East Lake Dr.). - Placed barricades and blocked the roadway for a St. Martin of Tours funeral mass. - Took delivery of seven (7) Nyssa Sylvatica Wildfire trees, planted, and staked throughout seven #15 various locations around Avon Lake. Staked and marked by the Amityville Park Commission. - Removed the Farmers Market sign and stored for next year. - Carted and disposed of 6.89 tons Leaves, 4.89 tons C&D, 18.65 tons yard waste, 15.84 tons municipal waste, 220 tons concrete. - Ongoing ballfield grooming and lining until the new year. - Ongoing street light replacement/repairs - New decorative light pole completed Merrick and Countyline Roads $3000.00 replacement value. - Installing/compiling the tree lighting for the downtown 110 corridor. - The hanging flower baskets have been removed and separately stacked and palatized to be returned to the grower for credit for next year’s season. - Cleared and removed 22 cubic yards of overgrown weed/brush at the end of Washington Ave. and Locust Ave. - The Village leaf pick up began on 10/31 and runs till 12/02. - Continuing clean up and leaf removal of the village’s parks and properties. - Repairing and readying the snow/equipment for the upcoming winter season. - Replaced and repaired the spindles for the gazabo in Peterkin Park due to vandalism. - Working on running an electric line to the gazabo to install a dusk to dawn light under the gazabo. - Set a memorial plaque at a beach tree. - Sign replacement repairs on missing street sign at the intersection of Sterling Pl. and John St. $300.00 value. 8 Board of Trustees Special Meeting Minutes November 14, 2022 9 Board of Trustees Special Meeting Minutes November 14, 2022 10 Board of Trustees Special Meeting Minutes November 14, 2022 11 Board of Trustees Special Meeting Minutes November 14, 2022 12  Board of Trustees Special Meeting Minutes November 14, 2022 Building Department Statistics 9/1/2022 - 9/30/22 Revenue $ 22,303.00 Permits Issued 23 Permits Closed 19 Inspections Performed 39 Notice of Violation Issued 0 Violations Corrected 0 CO Searches 7 Fire Marshal Fire Safety Inspection Unknown - IPS issues with this report Respond to Callouts 0 13