Board of Public Works

City of Anderson Minutes of the Regular Meeting: September 30, 2014 Board of Public Works PRESENT: Pete Heuer, Chairman Brooke Parker Charlie Jones, Member Amy Dillon Roger Clark, Member Frank Burrows Ashley Hopper, City Attorney Michael Farmer Charlee Turner, Recording Secretary Mike Frischkorn Jason Fenwick Michael Spyers Nara Manor Frank Owens Ken De La Bastide Chadd Pigg APPROVAL OF MINUTES Meeting was called to order at 3:03 p.m. City Attorney, Ashley Hopper, requests a correction of the September 23rd minutes. Minutes should read the Street department’s agenda item as kept on the agenda until the next Board meeting rather than tabled. Member Clark moves to approve the agenda as corrected. Member Jones seconds. Motion passes unanimously. NEW BUSINESS APPROVE THE CONTRACT FOR THE CONSTRUCTION OF THE SIGN REFLECTIVITY City Engineer, Mike Spyers, requests the board approve a contract between INDOT and the city of Anderson for the construction of the Sign Reflectivity Project. Member Clark moved to approve the contract. Member Jones seconds. Motion passes unanimously. APPROVE THE 67TH STREET WETLANDS MITIGATION CREDIT PURCHASE City Engineer, Mike Spyers, requests the board approve the purchase of wetlands credit from Central Indiana Mitigation Providers, LLC pursuant to requirements of the Clean Water Act and regulations promulgated thereunder. Purchaser must mitigate for impacts to 0.076 acres of emergent wetlands and 0. 095 acres of forested wetlands on certain property known as West 67th Street. The city of Anderson will buy credits from Central Indiana Wetland Mitigation Bank. The Bank will plant and supervise the wetlands for a five year period as required by the Corps of Engineers. The purchase price totals $42,400.00. The Anderson Redevelopment Commission will assume payment for this project. Member Jones moved to approve the 67th Street wetlands mitigation credit purchase agreement. Member Clark seconds. Motion passes unanimously. REQUEST ACCEPTANCE OF PLAT, EASEMENTS AND COVENANTS OF MADISON PARK SECTION THREE SUBDIVISION Building Commissioner Frank Owens requests the Board accept the plat, easements and covenants located in the 800 block of East 67th street on the south side and the 4200 block of New Columbus Road as Madison Park Section Three. The plat contains a total of 19.71 acres. Member Clark moves to accept plat, easements, and covenants as Madison Park Section Three. Member Jones seconds. Motion passes unanimously. ACCEPT REQUEST TO DISPOSE OF 11 COPIERS AND PLOTTERS Frank Burrows, Maintenance Department, requests the board allow the disposal of surplus property. Mr. Burrows explains that following an unsuccessful search for a buyer for copiers and plotters, he located a supplier through Miller Huggins that disposes of worthless property for free. The printers and plotters are recycled rather than landfilled. Attorney Ashley Hopper stated this would be worthless property. Worthless property is property with no market value if the property is less than the estimated cost of the sell and transportation, according to statute. Two motions were made. Member Clark moved to declare the property worthless. Member Jones seconds. Motion passes unanimously. Member Clark moved again to accept Mr. Burrows request to dispose of the property for recycle. Member Jones seconds. Motion passes unanimously. APPROVE CONTRACT WITH GROUNDBREAKING DEVELOPMENT LLC. Water Pollution Control Superintendent Nara Manor requests the Board enter into a contract with Groundbreaking Development LLC. Mr. Chad Pigg, President of Groundbreaking Development, will be providing assistance with various organizational, technical and regulatory tasks. The standard per hour rate for services provided is $75.The contract is written with a not to exceed cost of $10,000.00. Member Jones moves to approve the contract with Groundbreaking Development LLC. Member Clark seconds. Motion passes unanimously. ACCEPT AGREEMENT BETWEEN CITY OF ANDERSON AND BWI, WIGWAM HOLDINGS LLC FOR AN ECONOMIC DEVELOPMENT GRANT. Deputy Director for Economic Development Michael Frischkorn recommended the Board approve an agreement regarding an economic development grant to BWI and Wigwam Holdings. The agreement includes a grant in the amount of One Hundred Thousand Dollars ($100,000) for the purpose of developing, repairing and maintaining the Wigwam Facility. The agreement would also allow the City twenty uses of the facility over the course of the next twenty years, subject to the terms and conditions set forth in the Agreement. Member Jones moves to accept the agreement. Member Clark seconds. Motion passes unanimously. ACCEPT AN AGREEMENT WITH PURDUE COLLEGE OF TECHNOLOGY FOR THE EXPANSION OF SPACE IN ANDERSON. Deputy Director for Economic Development Michael Frischkorn requests the Board approve an agreement with Purdue College of Technology. The agreement would provide a workforce development grant in the amount of Thirty-Nine Thousand Dollars ($39,000) to Purdue College of Technology for the continued expansion of the MET lab and classroom space at the Anderson Innovation Center. Food & Beverage funds will be used. Member Jones moves to accept the agreement with Purdue College of Technology for the expansion of space in Anderson. Member Jones seconds. Motion passes unanimously. ACCEPT AN AGREEMENT WITH FLAGSHIP ENTERPRISE CENTER FOR AN ECONOMIC DEVELOPMENT GRANT. Deputy Director for Economic Development Michael Frischkorn requests the Board approve an agreement with Flagship Enterprise Center. The agreement provides an economic development grant for the architectural and design work being done by KRM Architectural and Jesse Wilkerson & Associates, LLC for the new Purdue College of Technology facility and Makerspace in Anderson in the amount of Thirty-Five Thousand Dollars ($35,000.00). Food &Beverage funds will be used. Member Clark moves the Board accept the agreement with Flagship Enterprise Center for an economic development grant. Member Jones seconds. Motion passes unanimously. OLD BUSINESS AWARD CONTRACT FOR TWO TANDEM TRUCKS Member Jones made the motion to remove from the table the contract for two tandem trucks. Member Clark seconds. Motion passes unanimously. Brooke Parker, Street Department, requests the Board reject all bids submitted for two tandem trucks. The Street Department is in need for a heavier duty truck. Member Clark moved to reject all bids. Member Jones seconds. Motion passes unanimously. CLAIMS With no further business coming before the Board it was unanimously passed to pay the claims in the amount of $6,932,844.55. Member Jones made the motion to pay the bills and Member Clark seconds. Motion passed unanimously. ADJOURNMENT With no further business the meeting was adjourned at 3:32 pm. _________________________________ ____________________________________ Peter N. Heuer, Chairman Charlee Turner, Recording Secretary Board of Public Works Board of Public Works