Board of Public Works

City of Anderson Minutes of the Regular Meeting: September 15, 2015 Board of Public Works PRESENT: Pete Heuer, Chairman Michael Farmer Nara Manor Charlie Jones, Member Mike Frischkorn Ryan Paschal Ashley Hopper, City Attorney Ed Fredericks José Espinoza, Acting Recording Secretary APPROVAL OF MINUTES The meeting was called to order at 3:01 p.m. by Chairman Pete Heuer. The minutes of the September 8, 2015 meeting were presented. Member Jones made a motion to accept the minutes as presented. Chairman Heuer seconded. Motion passed unanimously. NEW BUSINESS: ACCEPT QUOTES FOR MADISON AVENUE CULVERT REPLACEMENT Michael Farmer, Director of Engineering Services reported to the Board that only the three following quotes were received. Jerry Fredericks $57,900 Culy Contracting $48,439 MK Betts $56,418 Member Jones moved to send the quotes to the Engineering Department to allow them time to make a recommendation. Chairman Heuer seconded. Motion passed unanimously. DECLARATION OF EMERGENCY CONTRACT BY INVITATION Michael Farmer, Director of Engineering Services stated that the Engineering Department has issued a declaration of emergency and pursuant to IC 36-1-12-9 Emergencies; Contracts by Invitation, contacted two contractors to quote on the repair of a 48” concrete sanitary sewer. The two contacted contractors were Culy Contracting of Winchester, IN and Insituform Technologies of Indianapolis, IN. AWARD CONTRACT FOR EMERGENCY SEWER REPAIR Michael Farmer, Director of Engineering Services informed the board of the following two quotes they received for the emergency sewer repair pursuant to IC 36-1-12-9 Emergencies; Contracts by Invitation. Insituform Technologies $170,696.40 Culy Contracting $ 86,682.00 Mr. Farmer recommended to the Board to award the contract for the Emergency Sewer Repair of 365’ of 48” concrete sewer on Broadway, at Prairie Farms to Insituform Technologies in the amount of $170,696.40. Nara Manor stated that while Culy Contracting’s quote was lower, they would only provide “patch work” while Insituform Technologies would extend the life of the sewer. Member Jones moved to award the contract for the Emergency sewer repair of 365’ of 48” concrete sewer to Insituform Technologies. Chairman Heuer seconded. Motion passed unanimously. AWARD CONTRACT FOR SEALCOAT MACHINE Michael Farmer, Director of Engineering Services requested that this item be tabled until further research has been completed. Member Jones moved to table the agenda item Award Contract for Sealcoat Machine. Chairman Heuer seconded. Motion passed unanimously. APPROVE A BUSINESS INCENTIVE FOR ELEVENTH STREET INDUSTRIES, LLC AND MR. BEN ORCUTT Mike Frischkorn, Deputy Director of Economic Development recommended to the Board to accept the approval of a business incentive for Eleventh Street Industries, LLC and Mr. Ben Orcutt. He stated that Mr. Orcutt will be making improvements to his business façade located at 517 West 11th Street. Mr. Frischkorn also stated that the request is for $5,000 and that the incentive will help offset costs of improvements. Food and Beverage funds will be used. Member Jones moved to approve the business incentive for Eleventh Street Industries, LLC and Mr. Ben Orcutt. Chairman Heuer seconded. Motion passed unanimously. REQUEST TO SET OCTOBER 20TH, 2015 AS THE DATE TO ACCEPT QUOTES FOR AN ELECTRICAL SERVICE VEHICLE AND A ¾ TON TRUCK FOR SEWER MAINTENANCE Nara Manor, Superintendent of Water Pollution Control requested to the Board to set October 20th, 2015 as the date to accept quotes for a new Nissan NV2500 HD SV V8 Cargo or Equivalent and a new ¾ ton 4x4 work truck with a slide in steel dump bed for the Sewer Maintenance section. She stated that these purchases were included in the planned and approved budget for the year. Member Jones moved to set October 20th, 2015 as the date to accept quotes for a new Nissan NV2500 HD SV V8 Cargo or Equivalent and a new ¾ ton 4x4 work truck with a slide in steel dump bed for the Sewer Maintenance section. Chairman Heuer seconded. Motion passed unanimously. MISCELLANEOUS OLD BUSINESS APPROVAL OF A SIDETRACK AGREEMENT BETWEEN CITY OF ANDERSON AND SIRMAX, INC. Mike Frischkorn, Deputy Director of Economic Development asked that this item be brought forward for consideration. Member Jones moved to take this item off the table. Chairman Heuer seconded. Motion passed unanimously. Mr. Frischkorn recommended that the board approve the sidetrack agreement between the City of Anderson and Sirmax, Inc. Member Jones moved to approve the sidetrack agreement between the City of Anderson and Sirmax, Inc. Chairman Heuer seconded. Motion passed unanimously. APPROVAL OF A SIDETRACK AGREEMENT BETWEEN CSX AND CITY OF ANDERSON Mike Frischkorn, Deputy Director of Economic Development asked that this item be brought forward for consideration. Member Jones moved to take this item off the table. Chairman Heuer seconded. Motion passed unanimously. Mr. Frischkorn recommended to the board to approve the sidetrack agreement between CSX and the City of Anderson. Member Jones moved to approve the sidetrack agreement between CSX and the City of Anderson. Chairman Heuer seconded. Motion passed unanimously. APPROVAL OF CLAIMS With no further business coming before the Board, claims were presented in the amount of $1,988,492.74. Member Jones made the motion to pay the bills and Chairman Heuer seconded. Motion passed unanimously. With no further business, the meeting was adjourned at 3:31 p.m. _______________________________ ____________________________________ Pete Heuer, Chairman José Espinoza, Acting Recording Secretary Board of Public Works Board of Public Works