Board of Public Works

City of Anderson Minutes of the Regular Meeting: September 22, 2015 Board of Public Works PRESENT: Pete Heuer, Chairman Michael Farmer Nara Manor Charlie Jones, Member Tonya Turnley Ryan Paschal Ashley Hopper, City Attorney Ken de la Bastide Joe Stolle José Espinoza, Acting Recording Secretary Richard E Griner APPROVAL OF MINUTES The meeting was called to order at 3:03 p.m. by Chairman Pete Heuer. The minutes of the September 15, 2015 meeting were presented. Member Jones made a motion to accept the minutes as presented. Chairman Heuer seconded. Motion passed unanimously. NEW BUSINESS: APPROVE REQUEST TO CHANGE ORDER #2 Nara Manor, Superintendent for Water Pollution Control notified the Board of the completion of the Emergency Clarifier Rehabilitation project for Clarifiers 5 and 6. She asked the Board to approve the amended contract with M.K. Betts for Change Order #2 stating that there was an unused contingency amount of $52,750.00 on the project and that the revised contract price total should be $552,630.00. Member Jones made a motion to amend the contract with M.K. Betts for Change Order #2. Chairman Heuer seconded. Motion passed unanimously. REQUEST TO SET DATE TO ACCEPT BIDS FOR A NEW STREET SWEEPER Nara Manor, Superintendent for Water Pollution Control requested that the Board Set October 13, 2015 as the date to accept bids for a new street sweeper. She stated that there are currently three sweepers and all of them are mechanically worn out and in need of frequent repair. Member Jones made a motion to set October 13, 2015 as the date to accept bids for a new street sweeper. Chairman Heuer seconded. Motion passed unanimously. REQUEST FOR AUTHORIZATION TO SIGN AGREEMENT ON BEHALF OF WATER POLLUTION CONTROL Nara Manor, Superintendent for Water Pollution Control requested to the Board for authorization to sign the Joint Funding Agreement with the U.S. Geological Survey on behalf of Water Pollution Control. She stated that the agreement is to cover the City’s portion of the operating costs for the Streamflow gaging stations on the White River which allow us to monitor river levels adjacent to Water Pollution Control’s facilities. The cost of the agreement is $16,600 for the agreement period of October 1, 2015 to September 30, 2016. Member Jones made a motion to approve the authorization for Nara Manor to sign the Joint Funding Agreement with USGS on behalf of Water Pollution Control. Chairman Heuer seconded. Motion passed unanimously. APPROVE TWO BLIGHT ELIMINATION AGREEMENTS Tonya Turnley, Community Development Administrator requested that the Board make the recommendation to sign two separate Blight Elimination Program Agreements with Operation MOVE-In, LLC. Ms. Turnley stated that the program was divided into two separate rounds with two different award numbers due to funding coming from two separate grants. The first agreement which can be identified as Award No. 2014D3-BEP-002. The second agreement can be identified as Award No. 2014D3-BEP-201. Member Jones made a motion to approve the program partner agreement No. 2014D3-BEP-002 with Operation MOVE-In. Chairman Heuer seconded. Motion passed unanimously. Member Jones made a motion to approve the program partner agreement No. 2014D3-BEP- 201 with Operation MOVE-In. Chairman Heuer seconded. Motion passed unanimously. AWARD CONTRACT FOR MADISON AVENUE CULVERT REPLACEMENT Michael Farmer, Director of Engineering Services recommended to the Board to award the Madison Avenue Culvert Replacement Project to Culy Contracting in the amount of $48,439.00 , as they were the lowest responsible and responsive bidder. Mr. Farmer also stated that the project would be funded by Stormwater. Member Jones made a motion to award the Madison Avenue Culvert Replacement to Culy Contracting. Chairman Heuer seconded. Motion passed unanimously. MISCELLANEOUS NONE OLD BUSINESS AWARD CONTRACT FOR SEALCOAT MACHINE Member Jones made a motion to remove the item titled “Award Contract for Sealcoat Machine” from the table. Chairman Heuer seconded. Motion passed unanimously. Michael Farmer, Director of Engineering Services recommended to the Board to award the Sealcoating Machine Quote to SealMaster in the amount of $63,650.00 as they were the lowest responsible and responsive quoter. Mr. Farmer stated that the prior quoted amount was $85,400.00 and was lowered to $63,650.00 as a result of choosing a 2,000 gallon tank versus the proposed 4,800 gallon tank. Member Jones made a motion to award the contract for a sealcoat machine to SealMaster in the amount of $63,650.00. Chairman Heuer seconded. Motion passed unanimously. APPROVAL OF CLAIMS With no further business coming before the Board, claims were presented in the amount of $3,112,929.61. Member Jones made the motion to pay the bills and Chairman Heuer seconded. Motion passed unanimously. With no further business, the meeting was adjourned at 3:19 p.m. _______________________________ ____________________________________ Pete Heuer, Chairman José Espinoza, Acting Recording Secretary Board of Public Works Board of Public Works