Board of Public Works

City of Anderson Minutes of the Regular Meeting: September October 6, 2015 Board of Public Works PRESENT: Pete Heuer, Chairman Dawnita Steans Tony Pochard Jason Fenwick Charlie Jones, Member Mike Spyers James Finnegan David Mohler Ashley Hopper, City Attorney Ken de la Bastide Randy Warman José Espinoza, Acting Recording Secretary Erich Ewald Stephon Blackwell APPROVAL OF MINUTES The meeting was called to order at 3:03 p.m. by Chairman Pete Heuer. The minutes of the September 29, 2015 meeting were presented. Member Jones made a motion to accept the minutes as presented. Chairman Heuer seconded. Motion passed unanimously. NEW BUSINESS: APPROVE RESOLUTION 16-15, A RESOLUTION AMENDING RESOLUTION 12-15 Erich Ewald, Director of Human Resources recommended to the Board to review and approve resolution 16-15 which amends resolution 12-15, which established salaries for the municipal statutory utility supplemental compensation for civil city employees. Resolution 16-15 would amend the salaries for the Utility Departments for the calendar year 2016 and would reflect a $450.00 salary increase for all full-time employees. Member Jones made a motion to approve Resolution 16-15, a resolution amending resolution 12-15 which reflects a $450.00 salary increase for all full-time employees. Chairman Heuer seconded. Motion passed unanimously. REQUEST TO DECLARE SURPLUS EQUIPTMENT Jason Fenwick, City Controller read a request by Pamela Stafford, IS Coordinator in which she listed equipment that has been replaced by various departments and is no longer viable. Ms. Stafford requested that this equipment be declared as surplus to be included in any future disposal. Member Jones made a motion to declare the equipment listed as surplus to be included in any future disposal. Chairman Heuer seconded. Motion passed unanimously. APPROVE TASK ORDER NO. 1 Mike Spyers, City Engineer requested that the Board approve Task Order #1 under the Master Service Agreement signed with Structure Point on September 4, 2015. He stated that the Task is for the Development of the Anderson Water Department Strategic Plan which is required by the Indiana Utility Regulatory Commission. Mr. Spyers also stated that the compensation would be on an hourly basis not to exceed $100,000.00. Member Jones made a motion to approve Task Order #1. Chairman Heuer seconded. Motion passed unanimously. ESTABLISH A BID DATE FOR THE PURCHASE OF A BUCKET TRUCK Tony Pochard, Director of Anderson Municipal Light & Power requested to the Board to set October 27, 2015 as the date to open bids for the purchase of one insulated bucket truck for use in maintaining high voltage electric lines. He stated that one of their bucket trucks was permanently and unexpectedly removed from service and that this would serve as its replacement. Member Jones made a motion to set October 27, 2015 as the date to accept bids for the purchase of a bucket truck. Chairman Heuer seconded. Motion passed unanimously. MISCELLANEOUS: NONE OLD BUSINESS: ACCEPT QUOTES FOR SALT BIDS Member Jones made a motion to remove this item from the table. Chairman Heuer seconded. Motion passed unanimously. Stephon Blackwell, Interim Street Commissioner informed the Board that they requested road salt bids from four different companies. One of them did not respond. Morton Salt, Inc. was unable to send a quote. The two remaining quotes were from Detroit Salt Company, LLC for the amount of $81.57 per ton for a maximum of 25 tons and from Central Salt, LLC for the amount of $91.36 per ton without a maximum limit. Blackwell recommended that the City accept the salt bid from Central Salt, LLC as they were the only company willing to accommodate the City’s needs of 1,500 tons of salt delivered. Member Jones made a motion to accept the quote from Central Salt, LLC. Chairman Heuer seconded. Motion passed unanimously. APPROVAL OF CLAIMS With no further business coming before the Board, claims were presented in the amount of $3,155,365.67. Member Jones made the motion to pay the bills and Chairman Heuer seconded. Motion passed unanimously. With no further business, the meeting was adjourned at 3:18 p.m. _______________________________ ____________________________________ Pete Heuer, Chairman José Espinoza, Acting Recording Secretary Board of Public Works Board of Public Works