Board of Public Works

City of Anderson Minutes of the Special Meeting: November 5, 2015 Board of Public Works PRESENT: Pete Heuer, Chairman Mike Spyers Sam J. Pellegrino Ken de la Bastide Charlie Jones, Member Tony Pochard Randy Warman Jason Fenwick Ashley Hopper, City Attorney Nara Manor Ryan Paschal Jim Finnigan José Espinoza, Acting Recorder Erich Ewald Dawnita Steans Rick Durham THE MEETING WAS CALLED TO ORDER AT 3:02 PM BY CHAIRMAN PETE HEUER. AMENDMENTS TO THE PUBLISHED AGENDA Nara Manor, Superintendent of Water Pollution Control requested that the item titled APPROVE CONTRACT WITH BEAM, LONGEST AND NEFF be added to the agenda. Member Jones made a motion to approve Ms. Manor’s request to the agenda. Chairman Heuer seconded. Motion passed unanimously. Tony Pochard, Director of Anderson Municipal Light & Power requested that the item titled ACCEPT BIDS FOR INSULATED BUCKET TRUCK be added to the agenda. Member Jones made a motion to approve Mr. Pochard’s request to the agenda. Chairman Heuer seconded. Motion passed unanimously. APPROVAL OF MINUTES The minutes of the October 27, 2015 meeting were presented. Member Jones made a motion to accept the minutes as presented. Chairman Heuer seconded. Motion passed unanimously. NEW BUSINESS: APPROVE RESOLUTION 19-15 Tony Pochard, Director of Municipal Light & Power requested that the Board approve RESOLUTION 19-15, A RESOLUTION OF THE BOARD OF PUBLIC WORKS CONCERNING RATES FOR SERVICES FURNISHED BY THE MUNICIPAL ELECTRIC UTILITY OF THE CITY OF ANDERSON, INDIANA. Mr. Pochard stated that the proposed tracker will result in an increase for residential customers. The average customer using 800 kWh will see an increase of $0.29 or 0.3%. Member Jones made a motion to approve RESOLUTION 19-15, A RESOLUTION OF THE BOARD OF PUBLIC WORKS CONCERNING RATES FOR SERVICES FURNISHED BY THE MUNICIPAL ELECTRIC UTILITY OF THE CITY OF ANDERSON, INDIANA. Chairman Heuer seconded. Motion passed unanimously. APPROVE RESOLUTION 20-15 Erich Ewald, Director of Human Resources requested that the Board approve RESOLUTION 20-15, A RESOLUTION FIXING THE SALARIES OF APPOINTIVE OFFICERS, EMPLOYEES, DEPUTIES, ASSISTANTS AND DEPARTMENTAL HEADS OF THE UTILITY DEPARTMENTS OF THE CITY OF ANDERSON, INDIANA. Mr. Ewald stated that the resolution reflects a $450.00 salary increase for all full-time, non-union employees. Member Jones made a motion to approve RESOLUTION 20-15, A RESOLUTION FIXING THE SALARIES OF APPOINTIVE OFFICERS, EMPLOYEES, DEPUTIES, ASSISTANTS AND DEPARTMENTAL HEADS OF THE UTILITY DEPARTMENTS OF THE CITY OF ANDERSON, INDIANA. Chairman Heuer seconded. Motion passed unanimously. SET BID DATE FOR CATS 2016 FUEL CONTRACT Sam Pellegrino, General Manager for CATS requested that the Board set December 1, 2015 as the date to accept bids for the 2016 Fuel Contract. He stated that the contractor would supply CATS with diesel fuel from January 1, 2016 to December 31, 2016. Member Jones moved to set December 1, 2015 as the date to accept bids for the 2016 Fuel Contract. Chairman Heuer seconded. Motion passed unanimously. SET BID DATE FOR WATERLINE REPLACEMENT Mike Spyers, City Engineer requested that the Board set December 1, 2015 as the date to accept bids for the Water Line Replacement in the Homewood Addition. Member Jones moved to set December 1, 2015 as the date to accept bids for the Water Line Replacement in the Homewood Addition. Chairman Heuer seconded. Motion passed unanimously. SET BID DATE FOR WELL REPLACEMENT PROJECT Mike Spyers, City Engineer requested that the Board set December 1, 2015 as the date to accept bids for the Well Replacement Project. Member Jones moved to set December 1, 2015 as the date to accept bids for the Well Replacement Project. Chairman Heuer seconded. Motion passed unanimously. APPROVE PROPOSAL FROM CURRY & ASSOCIATES Mike Spyers, City Engineer requested that the Board approve a proposal from Curry & Associates for the design of the Lafayette Township Water Treatment Plant. He stated that the proposal fee would be $585,000.00 and would be paid from the State Revolving Fund Loan. Member Jones moved to approve the proposal from Curry & Associates for the design of the Lafayette Township Water Treatment Plant. Chairman Heuer seconded. Motion passed unanimously. AWARD OF THE 16TH STREET PROJECT Mike Spyers, City Engineer requested that the Board award the 16th Street Project to E & B Paving for the amount of $86,135.00. Mr. Spyers stated that the engineering department solicited Quotes from E & B Paving, Reith Riley, Brooks and F.E. Harding. He added that he received one bid from E & B Paving and a letter from F.E. Harding stating that they would not be submitting a bid. Member Jones moved to award the 16th Street Project to E & B Paving for the amount of $86,135.00. Chairman Heuer seconded. Motion passed unanimously. APPROVE CONSULTING CONTRACT WITH DURHAM ENGINEERING Mike Spyers, City Engineer requested that the Board approve a contract with Durham Engineering for the Construction Inspection on the Scatterfield Park West Roadway. He stated that the cost should not exceed $153,000.00 and that it would be paid for by the Anderson Redevelopment Commission. Member Jones moved to approve the contract with Durham Engineering for the Construction Inspection on the Scatterfield Park West Roadway. Chairman Heuer seconded. Motion passed unanimously. APPROVE CONTRACT WITH BUTLER, FAIRMAN AND SEUFERT Mike Spyers, City Engineer requested that the Board approve a contract with Butler, Fairman and Seufert for the Design and Construction Inspection of the water and sewer servicing NTN. Mr. Spyers stated that the cost should not exceed $209,400.00 and that it would be paid for by the Anderson Redevelopment Commission. Member Jones moved to approve the contract with Butler, Fairman and Seufert for the Design and Construction Inspection of the water and sewer servicing NTN. Chairman Heuer seconded. Motion passed unanimously. APPROVE CONTRACT WITH BEAM, LONGEST AND NEFF, L.L.C.. Nara Manor, Superintendent of Water Pollution Control requested that the Board approve a contract with Beam, Longest and Neff, L.L.C. for WPC treatment plant upgrades in the amount of $15,000.00. Member Jones moved to approve the contract with Beam, Longest and Neff, L.L.C. for WPC treatment plant upgrades in the amount of $15,000.00. Chairman Heuer seconded. Motion passed unanimously. ACCEPT BIDS FOR INSULATED BUCKET TRUCK Tony Pochard, Director of Municipal Light & Power presented the Board with the following sealed bids that were received for an insulated bucket truck. Utility Truck Equipment Inc. $145,160.00 Terex $120,302.00 Altech Inc. $139,771.00 Member Jones moved to send the bids to Municipal Light & Power in order to allow them to evaluate them and recommend the best option. Chairman Heuer seconded. Motion passed unanimously. MISCELLANEOUS: Chairman Heuer gave notice that there would not be a meeting on Tuesday November 10, 2015 and that the regularly scheduled meetings will resume on Tuesday November 17, 2015. OLD BUSINESS: NONE APPROVAL OF CLAIMS With no further business coming before the Board, claims were presented in the amount of $5,539,103.11. Member Jones made the motion to pay the bills as presented. Chairman Heuer seconded. Motion passed unanimously. With no further business, the meeting was adjourned at 3:26 p.m. __________________________________ ____________________________________ Pete Heuer, Chairman José Espinoza, Acting Recording Secretary Board of Public Works Board of Public Works