Board of Public Works

City of Anderson Minutes of the Regular Meeting: November 17, 2015 Board of Public Works PRESENT: Pete Heuer, Chairman Michael Farmer Jason Fenwick Cam Paddock Charlie Jones, Member Tony Pochard Randy Warman Corey Sharp Ashley Hopper, City Attorney Greg Winkler Chad Pigg Josh Lea José Espinoza, Acting Recorder Mike Frischkorn Pete Bitar Rick Durham Ken de la Bastide Ken Olsen Brad Rader R A Schaffer Bill Ketron Brandon Buck THE MEETING WAS CALLED TO ORDER AT 3:00 PM BY CHAIRMAN PETE HEUER. AMENDMENTS TO THE PUBLISHED AGENDA Member Jones moved to remove the item titled APPROVE TASK ORDER #2 from engineering. Chairman Heuer seconded. Motion passed unanimously. APPROVAL OF MINUTES The minutes of the November 5, 2015 meeting were presented. Member Jones made a motion to accept the minutes as presented. Chairman Heuer seconded. Motion passed unanimously. NEW BUSINESS: APPROVE EXTENSION OF SERVICE AGREEMENT WITH WANDA ANDERSON Tony Pochard, Director of Municipal Light & Power requested that the Board approve the extension of the service agreement with Wanda Anderson. Mr. Pochard stated that in November of 2014 the Board had approved an agreement with Ms. Anderson for the duration of one year to provide work order and inventory management support and to train new personnel in the Light & Power storeroom to be able to accomplish these tasks. He added that there has been a delay in the filling of the Storeroom A position and a six month extension of the Consulting Service Agreement with Ms. Anderson is needed. Member Jones moved to approve the extension of the service agreement with Wanda Anderson. Chairman Heuer seconded. Motion passed uananimously. AWARD BID FOR AN INSULATED BUCKET TRUCK Tony Pochard, Director of Municipal Light & Power recommended to the Board to award the bid for an insulated bucket truck to Utility Truck Equipment in the amount of $152,260.00 as they were the lowest responsive and responsible bidder. The other two bids received were from Terex in the amount of $120,302.00 and Altec in the amount of $139,771.00. Mr. Pochard stated that the proposal from Terex did not meet the specification requirements in several particulars including, but not limited to, the size of the platform bucket and step access to the truck bed. He added that the proposal from Altec also failed to meet the specification requirements on bucket size and bed access. In addition, Altec’s proposed unit would not be available for 11-15 months and the existing bucket truck which is being replaced has been removed from operations due to safety reasons. The extended delay would result in an unacceptable reduction of service to their customers. Member Jones moved to award the bid for an insulated bucket truck to Utility Truck Equipment in the amount of $152,260.00. Chairman Heuer seconded. Motion passed unanimously. SET BID DATE FOR THE PURCHASE OF BULK DIESEL FUEL FOR 2016 Tony Pochard, Director of Municipal Light & Power requested that the Board set December 8, 2015 as the date to receive bids for the purchase of bulk diesel fuel. Member Jones moved to set December 8, 2015 as the date to receive bids for the purchase of bulk diesel fuel. Chairman Heuer seconded. Motion passed unanimously. APPROVE THE 2016 HOLIDAY SCHEDULE Chairman Heuer requested that the Board approve the 2016 Holiday Schedule which includes sixteen holiday dates. Member Jones moved to approve the 2016 Holiday Schedule. Chairman Heuer seconded. Motion passed unanimously. AGREEMENT BETWEEN NAACP AND THE CITY OF ANDERSON Mike Frischkorn, Deputy Director of Economic Development requested that the Board recommend for approval by the Mayor the agreement between the NAACP and the City of Anderson for Sponsorship/Donation for the Madison County NAACP 2015 Freedom Fund at the $3,000 level. Mr. Frischkorn stated that food and beverage funds are available and will be used for this agreement. Member Jones moved to recommend the agreement between the NAACP and the City of Anderson for Sponsorship/Donation to the mayor for his approval. Chairman Heuer seconded. Motion passed unanimously. ACCEPT BIDS FOR SCATTERFIELD PARK WEST INFRASTRUCTURE IMPROVEMENTS The following bids were received and opened: Company Calumet E&B Paving Inc. Milestone 3D Company Inc. Base 1 $ 2,375,000.00 $ 2,334,764.13 $ 2,267,580.00 $ 2,204,436.34 Base 2 $ 2,375,000.00 --- --- --- Grand Total (Base plus Alt. $ 2,785,686.91 $ 2,620,696.20 $ 2,535,788.75 $ 2,499,700.00 1, 2, 3 and 4A) Grand Total (Base plus Alt. $ 2,768,724.84 $ 2,669,332.77 $ 2,539,938.95 $ 2,547,811.77 1, 2, 3 and 4B) Member Jones moved to send the bids to the engineering department in order to allow them to evaluate them and recommend the best option. Chairman Heuer seconded. Motion passed unanimously. APPROVE CONTRACT WITH STRUCTUREPOINT FOR CONSTRUCTION ADMINISTRATION Mike Spyers, City Engineer requested that the Board approve a contract with Structurepoint for construction administration. Mr. Spyers stated that the contract is on an hourly basis and is not to exceed $21,000.00. Member Jones moved to approve the contract with Structurepoint for construction administration not to exceed $21,000.00. Chairman Heuer seconded. Motion passed unanimously. APPROVE CONTRACT WITH CURRY & ASSOCIATES Mike Spyers, City Engineer requested that the Board approve a contract with Curry & Associates for the Homewood Water Main Replacement. Mr. Spyers stated that the contract provides for the design and bidding, administration, post construction drawing and construction observation. The contract is for a total of $135,000.00. Member Jones moved to approve the contract with Curry & Associates for the Homewood Water Main Replacement in the amount of $135,000.00. Chairman Heuer seconded. Motion passed unanimously. SET QUOTE DATE FOR VEHICLES Mike Spyers, City Engineer requested that the Board set November 24, 2015 as the date to accept quotes for vehicles. Member Jones moved to set November 24, 2015 as the date to accept quotes for vehicles. Chairman Heuer seconded. Motion passed unanimously. MISCELLANEOUS: NONE OLD BUSINESS: NONE APPROVAL OF CLAIMS With no further business coming before the Board, claims were presented in the amount of $5,539,103.11. Member Jones made the motion to pay the bills as presented. Chairman Heuer seconded. Motion passed unanimously. With no further business, the meeting was adjourned at 3:26 p.m. __________________________________ ____________________________________ Pete Heuer, Chairman José Espinoza, Acting Recording Secretary Board of Public Works Board of Public Works