Board of Public Works

City of Anderson Minutes of the Regular Meeting: December 8, 2015 Board of Public Works PRESENT: Pete Heuer, Chairman Michael Farmer Erich Ewald Dawnita Steans Charlie Jones, Member Tony Pochard Nara Manor Linda Wiley Ashley Hopper, City Attorney Mike Spyers Ryan Paschal Randy Warman José Espinoza, Acting Recorder Mike Frischkorn Stephon Blackwell Jim Anthony Darren Stambaugh William Huffman Sheila Ashley CALL TO ORDER THE MEETING WAS CALLED TO ORDER AT 3:00 PM BY CHAIRMAN PETE HEUER. APPROVAL OF MINUTES The minutes of the December 1, 2015 meeting were presented. Member Jones made a motion to accept the minutes as presented. Chairman Heuer seconded. Motion passed unanimously. The minutes of the December 7, 2015 meeting were presented. Member Jones made a motion to accept the minutes as presented. Chairman Heuer seconded. Motion passed unanimously. NEW BUSINESS: APPROVE EXTENSION OF TECHNICAL ASSISTANCE AGREEMENT Tony Pochard, Director for Anderson Municipal Light & Power recommended to the Board to approve the extension of a technical assistance agreement with Netech. Mr. Pochard stated that two light and power employees had recently resigned and were the two main people who had the certifications and training necessary to administer the City’s VoIP telephone system and data network. Mr. Pochard also stated that at the August 25th meeting, the Board approved a technical assistance agreement with Netech Corporation to provide voice and data network support until replacement employees could be hired and trained. Mr. Pochard then stated that his department is still working on replacing the Network Administrator employees; however the 30 hours of support provided in the initial agreement have all been used. He added that Netech has offered to extend the existing agreement for an additional 60 hours under the same terms as the original agreement. The services would only be provided when requested by Light & Power and would be billed in 15 minute increments. Member Jones moved to approve the extension of a technical assistance agreement with Netech Corporation. Chairman Heuer seconded. Motion passed unanimously. ACCEPT BIDS FOR 2016 FUEL CONTRACT The following bid was opened from Petroleum Traders Corporation. Description: #1 Diesel #2 Diesel Rack Price Per Gallon 2.0220 1.2260 Vendor Add-On for Delivery by Transport Truck +0.0266 +0.0266 Vendor Add-On for Delivery by Tank Wagon +0.175 +0.175 Cetane Rating 40 40 Maximum Sulfur Content 15 ppm 15 ppm Member Jones moved to send the bids to Light & Power in order to allow them to evaluate it and give their best recommendation. Chairman Heuer seconded. Motion passed unanimously. APPROVE THE PURCHASE OF TWO VEHICLES Stephon Blackwell, Street Commissioner requested that the Board approve a transfer of funds in order to purchase two vehicles and approve the purchase of two (2) 2016 Dodge Ram 2500 at $28,409.25 each. Mr. Blackwell requested that the following funds be transferred: $28,409.25 from Insurance (51295) to Other Equipment (54401) $5,340.00 from Insurance (51295) to Other Equipment (54401) $28,409.25 from Regular Salaries (51101) to Other Equipment (54401) $5,340.00 from Regular Salaries (51101) to Other Equipment (54401) Member Jones moved to approve the transfer of funds to Other Equipment (54401) contingent to Council approval. Chairman Heuer seconded. Motion passed unanimously. Mr. Blackwell requested that the Board approve the purchase of two (2) 2016 Dodge Ram 2500 at 28,409.25 each from Tom O’Brien Chrysler, Jeep, Dodge Ram Indianapolis and two (2) snow plows from Mid-State Truck Equipment in the amount of $5,340.00 per vehicle as they were the lowest responsive and responsible quoter. Mr. Blackwell stated that he requested quotes from three dealerships. The first quote was from Tom O’Brien in the amount of $28,409.25. The second quote was from Myers Ford Auto World in the amount of $36,104.34 with plow package. The third quote was from Ed Martin Toyota in the amount of $36,565.00. Mr. Blackwell added that he also received a quote from Mid-State Truck Equipment in the amount of $10,080.00 for two plows. The cost of the plow is $4,890.00 and the installation charge is $450.00 per vehicle. The total cost for both vehicles would be $67,498.50. Member Jones moved to approve the purchase of two (2) 2016 Dodge Ram 2500 from Tom O’Brien Chrysler, Jeep, Dodge Ram Indianapolis and two (2) snow plows from Mid-State Truck Equipment. Chairman Heuer seconded. Motion passed unanimously. APPROVE RESOLUTION 21-15 CONCERNING SALARY INCREASE FOR IBEW Erich Ewald, Director of Human Resources requested that the Board approve RESOLUTION 21-15, A RESOLUTION FIXING THE SALARIES AND BENEFITS FOR EMPLOYEES OF THE LIGHT AND POWER AND CITY GARAGE DEPARTMENTS OF THE CITY OF ANDERSON, INDIANA. Mr. Ewald stated that Resolution 21-15 which establishes salaries for employees of the International Brotherhood of Electrical Workers, Local 281, reflects an increase of three percent (3%) for the years of 2015, 2016, 2017, and 2018 and will be made retroactive back to July 1, 2015. Member Jones moved to approve Resolution 21-15. Chairman Heuer seconded. Motion passed unanimously. APPROVE QUOTE FOR AN ANNUAL CONTRACT FOR CSO AND RAIN GAUGE METERING FROM ADS Nara Manor, Superintendent of Water Pollution Control, requested that the Board approve the quote for an annual contract from CSO and rain gauge metering from ADS in the amount of $107,280.00. She stated that the price was a zero percent increase over last year’s contract. Ryan Paschal stated that this provides the preventative maintenance, data storage, web hosting for information, wireless telemetry, and text/email alerts for one year for 12 CSO flow monitors and 5 rain gauges. Member Jones moved to approve the quote for an annual contract from CSO and rain gauge metering from ADS. Chairman Heuer seconded. Motion passed unanimously. APPROVE CONTRACT WITH USI FOR THE DESIGN OF BRIDGE REPLACEMENT Mike Spyers, City Engineer requested that the Board approve a contract with USI for the Design of the Bridge replacement on Shady Lane Ditch over Alex Pike. He added that this project would be funded thru the Stormwater Utility. Member Jones moved to approve the contract with USI for the Design of the Bridge replacement on Shady Lane Ditch over Alex Pike. Chairman Heuer seconded. Motion passed unanimously. APPROVE INDOT / LPA AGREEMENT FOR THE EXTENSION OF 73RD STREET Mike Spyers, City Engineer requested that the Board approve an INDOT / LPA Agreement for the Extension of 73rd Street from Layton Road to SR-38. He stated that this is a Federal Project with an 80/20 split for the Preliminary Engineer. Member Jones moved to approve the INDOT / LPA Agreement for the Extension of 73rd Street from Layton Road to SR-38. Chairman Heuer seconded. Motion passed unanimously APPROVE INDOT / LPA AGREEMENT FOR IMPROVEMENTS TO COLLEGE AVENUE Mike Spyers, City Engineer requested that the Board approve an INDOT / LPA Agreement for improvements to College Avenue from 3rd Street to 5th Street. He stated that the City is only a pass thru for this Project and the 20% share will be funded by Anderson University. Member Jones moved to approve an INDOT / LPA Agreement for improvements to College Avenue from 3rd Street to 5th Street. Chairman Heuer seconded. Motion passed unanimously. APPROVAL OF STRUCTURAL SUPPORT ASSISTANCE APPLICATION Michael Frischkorn, Deputy Director for Economic Development requested that the Board recommend the approval of a Structural Support Assistance application to the Mayor in the amount of $10,000.00 to LM Products Inc. He stated that the application involves the property at 1325 Meridian Street and added that it is a reimbursable grant paid for by food and beverage funds. Member Jones moved to recommend the approval of a Structural Support Assistance application to the Mayor. Chairman Heuer seconded. Motion passed unanimously. APPROVAL OF STRUCTURAL SUPPORT ASSISTANCE APPLICATION Michael Frischkorn, Deputy Director for Economic Development requested that the Board recommend the approval of a Structural Support Assistance application to the Mayor in the amount of $3,500.00 to DQ Rentals, LLC. He stated that the application involves the property at 1009 Meridian Street and added that it is a reimbursable grant paid for by food and beverage funds. Member Jones moved to recommend the approval of a Structural Support Assistance application to the Mayor. Chairman Heuer seconded. Motion passed unanimously. APPROVAL OF STRUCTURAL SUPPORT ASSISTANCE APPLICATION Michael Frischkorn, Deputy Director for Economic Development requested that the Board recommend the approval of a Structural Support Assistance application to the Mayor in the amount of $10,000.00 to LM Products Inc. He stated that the application was submitted by Alexander Bickel, LLC and involves the property at 10, 12, and 14 West 8th Street. He added that it is a reimbursable grant paid for by food and beverage funds. Member Jones moved to recommend the approval of a Structural Support Assistance application to the Mayor. Chairman Heuer seconded. Motion passed unanimously. MISCELLANEOUS: NONE OLD BUSINESS: NONE APPROVAL OF CLAIMS With no further business coming before the Board, claims were presented in the amount of $993,195.12. Member Jones made the motion to pay the bills as presented. Chairman Heuer seconded. Motion passed unanimously. ADJOURNMENT With no further business, the meeting was adjourned at 3:29 p.m. __________________________________ ____________________________________ Pete Heuer, Chairman José Espinoza, Recording Secretary Board of Public Works Board of Public Works