Independent Community Police Oversight Commission

City of Ann Arbor 301 E. Huron St. Ann Arbor, MI 48104 http://a2gov.legistar.com/Calendar.aspx Meeting Minutes - Final Tuesday, May 14, 2019 5:00 PM Special Meeting Larcom City Hall, 301 E Huron St, Basement, conference room Independent Community Police Oversight Commission Independent Community Police Meeting Minutes - Final May 14, 2019 Oversight Commission CALL TO ORDER Meeting called to order at 5:01 p.m. At that time Interim Chair Stephens explained why this meeting was called. "I did ask that we have this meeting after the article referencing HR director Robyn Wilkerson came out on Friday." "I spoke with a couple of commissioners and now we are here." Approved as presented ROLL CALL Present 8- Jane Lumm, David Santacroce, Mashod Evans, DeAndre Caldwell, Mohammad Othman, Frances Todoro-Hargreaves, Robin Stephens, and Ali Ramlawi Absent 5- Sharifa Kerene Moore, Jude Walton, Zaynab Elkolaly, Lisa Jackson, and Bonnie Billups APPROVAL OF AGENDA Approved as presented PUBLIC COMMENT Ms. Leslie Stambaugh, Chairperson for the HRC commented; the HRC was not included in the interview process. Not invited to be part of the phone interviews, nor did she participate. Being a participant in the paring down of candidates from four to three people is a critical piece of the process. NEW BUSINESS Police Chief Process Commissioner Jackson has a statement she want read into the record (letter attached) Chair, Robin Stephens read the letter. Chair Stephens had an opportunity to speak directly to Howard Lazarus, City Administrator and the Mayor about these issues. Howard Lazarus, has an opening statement: HR follow the standard approach of recruitment in any significant position. There was more outreach on this position than we normally do, recognizing that the City of Ann Arbor Page 1 Independent Community Police Meeting Minutes - Final May 14, 2019 Oversight Commission position "we all want to get right." Mr. Lazarus discussed the additional concerns once the text became public. Mr. Lazarus put a Q & A out after he heard the concerns. Mr. Founier and Ms. Bennett will ensure confidence going forward in the final stages. Chair Stephens -discussed, "how did we go from four to three candidates." The phone screening process is reviewed. Ms. Bennett explained the interview process we use for all our positions, commented working with John Fournier and Margaret Radabaugh to review interview questions, compiled a short list of questions and provided those to the phone interview panel members. Councilmembers Ramlawi,GRAND, ACKERMAN* and Lumm were invited to the phone interviews. Chair Stephens read a statement from Commissioner Kerene Moore concerning trust, truthfulness, transparency and communication. At the end no motion was on the floor. Robyn Wilkerson was not directly involved in the first set of candidates, except for administrative scheduling. *Names in all caps were added as a correction. 19-1109 ICPOC Special Meeting ADJOURNMENT A motion was made by Stephens that the meeting be Adjourn. On a voice vote, the Chair declared the motion carried. The meeting was adjourned at 6:28 p.m. All persons are encouraged to participate in public meetings. Citizens requiring translation or sign language services or other reasonable accommodations may contact the City Clerk's office at 734.794.6140; via e-mail to: cityclerk@a2gov.org; or by written request addressed and mailed or delivered to: City Clerk's Office 301 E. Huron St. Ann Arbor, MI 48104 Requests made with less than two business days' notice may not be able to be accommodated. City of Ann Arbor Page 2