Independent Community Police Oversight Commission

City of Ann Arbor 301 E. Huron St. Ann Arbor, MI 48104 http://a2gov.legistar.com/Calendar.aspx Meeting Minutes - Draft Tuesday, June 25, 2019 5:00 PM Larcom City Hall, 301 E Huron St, Second floor, City Council Chambers Independent Community Police Oversight Commission Independent Community Police Meeting Minutes - Draft June 25, 2019 Oversight Commission CALL TO ORDER Chair Robin Stephens called the meeting to order at 5:05 p.m. Presented ROLL CALL Present 10 - Jane Lumm, Zaynab Elkolaly, Lisa Jackson, DeAndre Caldwell, Mohammad Othman, Frances Todoro-Hargreaves, Robin Stephens, Bonnie Billups, Ali Ramlawi, and Anan Ameri Absent 2- Jude Walton, and Mashod Evans APPROVAL OF AGENDA The agenda was approved as presented. PUBLIC COMMENT No Comments. A APPROVAL OF MINUTES Motion to approve the minutes with administrative corrections as amended. All approved as amended on a voice vote. 19-1264 Special Meeting Minutes 19-1263 May’s Meeting Minutes B OLD BUSINESS City Attorney's Office 1. Complaint form Motion to approve current Complaint Form with edits and modifications. Deadline for wordsmith is Tuesday, July 9th. All approved on a voice vote. City of Ann Arbor Page 1 Independent Community Police Meeting Minutes - Draft June 25, 2019 Oversight Commission 2. Nondisclosure Agreement City Attorney Chris Frost discussed the need for Commissioners to sign a Confidentiality Statement. Attorney Frost answered questions and concerns moving forward, all commissioners signed the statement. 3. Chart re: Complaint Process City Attorney Frost discussed how complaints are received with the ICPOC Complaint Flowchart. 19-1295 ICPOC Complaint Flowchart Mission and Vision Statement Motion to further review and revise the Mission and Vision statement, then send changes to Commissioner Todoro by Tuesday, July 9, 2019. All approved on a voice vote. July and August Meeting Dates Motion carried to schedule additional work session meeting on Thursday, July 11, 2019 at 6:00 p.m. until 8:00 p.m. in the Basement Conference Room A. C NEW BUSINESS Relocation and Times A Motion to switch meeting times for the Commission to 6:00 p.m. if available, but keep same location and same dates. Motion carried on a voice vote. City email addresses All Commissioners signed the City of Ann Arbor Employee Computing System Use Statement to receive a2gov email addresses. D NEXT AGENDA ITEMS City of Ann Arbor Page 2 Independent Community Police Meeting Minutes - Draft June 25, 2019 Oversight Commission Establish Outreach Committee Chair Stephen discussed Commissioner Caldwell's idea for a Outreach Committee; Commissioners Ameri, Elkolaly, Othman, Vice Chair Jackson, and Councilmember Lumm agree to work on this committee. E COMMUNICATIONS NACOLE Conference Update 5 ICPOC members are registered to attend the NACOLE conference in Detroit, this September. Along with their registration the Commission will receive a year long membership to the organization. Ride Along with AAPD Update All Councilmembers and Commissioners who signed up for Ride Along have their dates. If any Commissioners are still interested, please email the Management Assistant your availability. Topics for Citizen's Academy Update Two Commissioners have submitted topics they are interested in when it comes to Police/City operations. There is still time for other Commissioners to submit their suggestions as well. PUBLIC COMMENT Richard Sobel, Sargeant Donovan-Smith, and Laurie Saginaw ADJOURNMENT Chair Stephens moved to adjourn the meeting at approximately at 7:13 p.m. Motion carried. City of Ann Arbor Page 3 Independent Community Police Meeting Minutes - Draft June 25, 2019 Oversight Commission All persons are encouraged to participate in public meetings. Citizens requiring translation or sign language services or other reasonable accommodations may contact the City Clerk's office at 734.794.6140; via e-mail to: cityclerk@a2gov.org; or by written request addressed and mailed or delivered to: City Clerk's Office 301 E. Huron St. Ann Arbor, MI 48104 Requests made with less than two business days' notice may not be able to be accommodated. City of Ann Arbor Page 4